Legal Operations Specialist

Jobtailor; Berlin; Vor Ort; EUR 70.000 - 110.000; Vollzeit

Zusammenfassung

Jobtailor in Berlin seeks a proactive Legal Operations professional to build and own the operations backbone for an expanding international company. You will design reliable processes, implement templates, and drive efficiency across German and US entities.

Responsibilities include contract lifecycle management, CLM/e-signature workflows, risk tracking, and IP docketing, with a strong emphasis on automation and cross-functional collaboration with Finance, notaries, and external advisers.

Qualifikationen

• Extensive experience in legal operations, corporate administration, paralegal work, entity management, or a comparable role.
• Understanding of German corporate formalities.
• Ideally, exposure to US corporate administration.
• Experience managing records, deadlines, and recurring processes.
• Experience with contract management, e-signature, document management, or legal operations tools.
• Ability to work independently and improve processes.
• Ability to recognize when to elevate matters requiring legal judgment.
• Clear and proactive communication skills.
• Fluent in German and English.
• Nice to have: Rechtsfachwirt/in, Paralegal, or legal operations specialist.
• Nice to have: experience with CLM, entity management, e-signature, or workflow automation tools.
• Nice to have: experience in a fast-growing international company or across German and US legal environments.

Aufgaben

• Build and own the legal operations backbone for a growing international company.
• Create reliable legal operations systems, processes, and standards.
• Manage corporate administration across German and US entities, including registers, minute books, cap tables, powers of attorney, filings, restructurings, and notarial processes.
• Lead contract lifecycle management from signature to renewal.
• Manage CLM and e-signature workflows and maintain accessible agreements.
• Track legal deadlines and calendars.
• Maintain patent and trademark docketing, IP registers, compliance records, and policy documentation.
• Map workflows, develop templates, introduce automation, and select tools to reduce manual effort.
• Work with the VP Legal, specialist counsel, Finance, notaries, registry offices, and external IP advisers.
• Identify operational gaps, manage risks, and improve Legal processes proactively.

Kenntnisse

Legal operations

Corporate administration

Entity management

Contract management

Document management

E-signature workflows

Compliance records

Patent docketing

Workflow automation

Risk management

Ausbildung

Rechtsfachwirt/in

Paralegal

Tools

CLM tools

E-signature tools

Document management systems

Workflow automation tools

Jobbeschreibung

• Build and own the legal operations backbone for a growing international company
• Create reliable legal operations systems, processes, and standards
• Manage corporate administration across German and US entities, including registers, minute books, cap tables, powers of attorney, filings, restructurings, and notarial processes
• Lead contract lifecycle management from signature to renewal
• Manage CLM and e-signature workflows and maintain accessible agreements
• Track legal deadlines and calendars
• Maintain patent and trademark docketing, IP registers, compliance records, and policy documentation
• Map workflows, develop templates, introduce automation, and select tools to reduce manual effort
• Work with the VP Legal, specialist counsel, Finance, notaries, registry offices, and external IP advisers
• Identify operational gaps, manage risks, and improve Legal processes proactively

Requirements

• Extensive experience in legal operations, corporate administration, paralegal work, entity management, or a comparable role
• Understanding of German corporate formalities
• Ideally, exposure to US corporate administration
• Experience managing records, deadlines, and recurring processes
• Experience with contract management, e-signature, document management, or legal operations tools
• Ability to work independently and improve processes
• Ability to recognize when to elevate matters requiring legal judgment
• Clear and proactive communication skills
• Fluent in German and English
• Nice to have: background as a Rechtsfachwirt/in, Paralegal, or legal operations specialist
• Nice to have: experience with CLM, entity management, e-signature, or workflow automation tools
• Nice to have: experience in a fast-growing international company or across German and US legal environments

Core Competencies

Demonstrates expertise in legal operations and corporate administration, with a strong focus on managing records, deadlines, and compliance across German and US entities. Proficient in contract lifecycle management, e-signature workflows, and process improvement through automation.

Highest-signal resume keywords

• Legal Operations Management
• Corporate Administration
• Contract Lifecycle Management
• Fluent in German and English
• Process Improvement

ATS Optimization Keywords

Hard Skills

• Legal Operations
• Corporate Administration
• Entity Management
• Contract Management
• Document Management
• E-Signature Workflows
• Compliance Records
• Patent Docketing
• Workflow Automation
• Risk Management

Soft Skills

• Clear Communication
• Proactive Problem Solving
• Independent Work

Certifications & Qualifications

• Rechtsfachwirt/in
• Paralegal

Industry Keywords

• German Corporate Formalities
• US Corporate Administration
• Legal Processes
• International Company Operations

Tools & Technologies

• CLM Tools
• E-Signature Tools
• Document Management Systems
• Workflow Automation Tools