Legal Operations Specialist (f/m/d)

Focused; Berlin; Hybrid; EUR 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

Stock options

30 days vacation per year

Hybrid work model

Office in Darmstadt with lunch options

Zusammenfassung

Focused Energy is hiring a Legal Operations Specialist to build and run the operational backbone of our growing Legal function. You will own systems, processes, records, and calendars enabling lawyers to focus on high-value work across Corporate, Commercial, IP, and Compliance.

You will lead corporate administration for German and US entities, manage CLM and e-signature workflows, and develop scalable processes with automation. Fluency in German and English is required.

Qualifikationen

• Extensive experience in legal operations or paralegal roles.
• Understanding of German corporate formalities; US familiarity is a plus.
• Organised, detail-oriented, with excellent record-keeping and deadline management.
• Experience with contract management, e-signature, and document management tools.

Aufgaben

• Build and own the legal operations backbone across the company.
• Manage corporate administration for German and US entities (registers, cap tables, filings, notarial processes).
• Oversee contract lifecycle from signature to renewal (CLM, e-signature workflows).
• Maintain IP docketing, compliance records, and policy documentation.
• Design scalable legal workflows, templates, and automation options.
• Collaborate with VP Legal, counsel, Finance, notaries, and external IP advisers.

Kenntnisse

Legal operations

Corporate administration

Paralegal experience

Entity management

German corporate law

Tools

CLM

e-signature

document management

workflow automation

Jobbeschreibung

Focused Energy is an international deep-tech company based in Germany and the US, working to commercialize laser-driven nuclear fusion. Our mission is to provide clean, safe, and virtually unlimited energy to the world. We are rapidly scaling and looking for talented individuals who thrive in building clarity and structure within fast-growing environments.

Your Role

As our Legal Operations Specialist, you will build and run the operational backbone of Focused Energy’s growing Legal function. You will own the systems, processes, records, and calendars that enable our lawyers to focus on high-value legal work across Corporate, Commercial, IP, and Compliance.

You will have broad ownership and the opportunity to build legal operations from the ground up — from corporate entity administration and contract lifecycle management to IP docketing, compliance records, workflow design, and automation. You will work independently across German and US corporate structures and become a trusted operational partner to the VP Legal and the wider Legal team.

What you’ll do

• Build and own the legal operations backbone for a growing international company — creating reliable systems, processes, and standards that make a visible difference every day.

• Take end-to-end responsibility for corporate administration across our German and US entities, including registers, minute books, cap tables, powers of attorney, filings, restructurings, and notarial processes.

• Lead the contract lifecycle from signature to renewal, managing CLM and e-signature workflows, keeping agreements accessible, and ensuring no important deadline is missed.

• Create structure across IP and Compliance, maintaining patent and trademark docketing, IP registers, compliance records, policy documentation, and key legal calendars.

• Turn recurring legal work into scalable processes by mapping workflows, developing templates, introducing automation, and selecting tools that reduce manual effort for the whole Legal team.

• Work directly with decision-makers and external partners, including the VP Legal, specialist counsel, Finance, notaries, registry offices, and external IP advisers.

• Spot what needs to be done and make it happen — proactively identifying gaps, managing risks, and improving how Legal operates without waiting for instructions.

Who You Are

• You have extensive experience in legal operations, corporate administration, paralegal work, entity management, or a comparable role.

• You understand German corporate formalities and ideally have exposure to US corporate administration.

• You are organised, detail-oriented, and comfortable managing records, deadlines, and recurring processes.

• You have experience with contract management, e-signature, document management, or legal operations tools.

• You work independently, improve processes, and know when to escalation matters requiring legal judgement.

• You communicate clearly and proactively and are fluent in German and English.

Nice to Have

• Background as a Rechtsfachwirt/in, Paralegal, or legal operations specialist.

• Experience with CLM, entity management, e-signature, or workflow automation tools.

• Experience in a fast-growing international company or across German and US legal environments.

Why Work with Us

• Innovative Technology & Mission: Be part of a cutting-edge company working on groundbreaking research in clean energy and scientific discovery.

• Career Development: We invest in our people. This is an opportunity to join an early, growing company at the forefront of new technology, where you’ll have the opportunity to develop and grow your career.

• Collaborative Culture: Work with great people in a dynamic, international environment with top-tier scientists, engineers, and professionals passionate about solving global challenges.

• Ownership: Take ownership from day 1 and drive impact by making decisions, solving challenges, and shaping the future of our company.

• Your Success is our Success: We offer a competitive salary and company ownership in the form of stock options, giving you a direct stake in our success and ownership in what we build together.

• Vacation Days: We support your work-life balance by granting you 30 days of vacation per year.

• Flexibility: Work should fit around your life, not the other way around. We offer the ability to work from our office, but some flexibility to work from home as well.

• Snacks and Drinks: Our office fridges are never empty. Enjoy our healthy snacks and drinks. Our Darmstadt office even offers a canteen with delicious lunch options daily.

• Retirement Plan: If you decide on a private pension plan, we will finance 20% on top of your monthly contributions, plus loyalty incentives.

• Events: We organize regular events to foster team bonding, encourage collaboration, and build a strong, supportive company culture. Connect with colleagues across departments, share ideas, and have fun together, both in and outside of the workplace.

Focused Energy is an equal opportunity employer committed to creating an inclusive environment. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.

Pursuant to the San Francisco Fair Chance Ordinance, Focused Energy will consider for employment qualified applicants with arrest and conviction records.

Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, benefits.