Intern- Office & Site Management

The Exploration Company; München; On-site; EUR 13,000 - 20,000; Part time

Benefits offered by this job

Relocation assistance

Visa sponsorship

Job summary

The Exploration Company is seeking a proactive Intern for Office & Site Management in München. You will support day-to-day office and site operations, coordinating front-desk activities, meetings, and supplier interactions while collaborating across teams.

Ideal candidates enjoy making things work, taking ownership of tasks, and thrive in a fast-paced space-startup environment. This intern role offers 20–30 hours per week with a path to a full-time permanent position based on mutual fit.

Qualifications

• Fluent in German and English, both written and spoken.
• Apprenticeship in office management or high school diploma with relevant education.
• Experience as administrative assistant, office coordinator, site coordinator or related role is preferred.
• Strong organizational and multitasking abilities with a service orientation.

Responsibilities

• Manage day-to-day office and site operations, including front-desk activities and supplier interactions.
• Prepare and organize meetings, including room arrangements and materials.
• Provide practical on-site support to keep the office and sites running smoothly.
• Coordinate schedules, appointments and operational activities across teams.
• Handle correspondence and maintain accurate records and documentation.
• Identify and proactively resolve day-to-day issues and support cross-team collaboration.

Skills

German & English fluency

Excellent organizational skills

Multitasking abilities

Strong written&verbal communication

Independent with teamwork

Education

Office management apprenticeship

High school diploma or equivalent

Job description

Here at The Exploration Company, we are building spacecrafts for humanity.

We are looking for a proactive and service-oriented Intern that is, as part of the Office & Site Management, supporting the smooth operation of our office and sites. In this intern role, you will take on a broad range of operational and administrative responsibilities, working closely with colleagues, visitors, suppliers, stakeholders, and teams across the company.

This is an excellent opportunity for someone who enjoys making things work, takes ownership of day-to-day tasks, and wants to contribute to a dynamic space start-up environment. The role is initially structured for 20-30 hours per week, with the perspective of transitioning into a full-time permanent position based on mutual fit and business needs.

An interest in space and, ideally, previous experience in a start-up or similarly fast-paced environment would be an advantage.

Key Responsibilities

• Manage day-to-day office and site operations, including front-desk activities, visitor coordination and supplier interactions
• Prepare and organize meetings, including room arrangements, materials and practical on-site support to keep the office and sites running smoothly.
• Your main working desk is the Front Desk to provide support from there
• Coordinate schedules, appointments, and operational activities as required.
• Support teams at all levels with operational and administrative tasks.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain accurate records, documents, and administrative information.
• Coordinate with suppliers and service providers to help ensure that office and site requirements are addressed efficiently.
• Identify day-to-day issues proactively and help find practical solutions.
• Take on other administrative and operational responsibilities as needed.

Skills and Knowledge

• Fluent in German and English, both written and spoken.
• Apprenticeship in office management or a similar field. Or High school diploma or equivalent; further education or a relevant degree is appreciated.
• Initial experience as an administrative assistant, office coordinator, site coordinator, or in a related role.
• Excellent organizational and multitasking skills.
• A strong service orientation and a hands-on mentality.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with colleagues across different teams.
• High attention to detail and a pragmatic approach to problem-solving.
• Reliable, proactive, and comfortable working in a changing and fast-paced environment.
• Interest in space, technology, and innovative products is a plus.

Why you should join us!

What makes us special here at The Exploration Company and why we think you will enjoy working here is:

• We’re Agile - we make decisions fast whilst keeping our goals and systems in mind
• We’re Open and Collaborative - we are transparent about risks and obstacles, so that we can cooperate to overcome them
• We have a lot of Fun - we refuel our energy knowing we are democratising space. It’s a wonderful and rare opportunity, are YOU up for the challenge?

The Exploration Company is an equal opportunity employer and values diversity. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status. Relocation assistance is provided for those willing to relocate including visa sponsorship where applicable.

All offers are contingent upon the successful completion of a background check, which will be subject to the country, role, and project you applied for. By submitting your application, you acknowledge and agree that any offer of employment may be conditional upon successful condition of this check. The Exploration Company partners with Zinc Work Limited located in the UK (Zinc), a third-party provider, to ensure this process as efficient and transparent as possible. If applicable, you will receive an email from Zinc upon acceptance of your offer with a link to a secure portal where you can provide the required information to Zinc.