Intern Editorial Administration

5501 Wiley-VCH GmbH; Weinheim; On-site; EUR 17,000 - 22,000; Part time

Benefits offered by this job

Hybrid work model

Fixed-term contract 12 months

Job summary

Wiley-VCH GmbH in Weinheim is seeking a motivated working student to support the editorial books team with author data management and publication administration.

The role offers 8.75 hours per week in the Weinheim office, with a hybrid model after initial training. You will learn on the job from senior editorial assistants and report to the Associate Publisher.

Qualifications

• Currently enrolled at university and able to commit to a fixed-term 12-month role.
• Excellent written and spoken German and English.
• Organized and reliable with strong communication skills.

Responsibilities

• Enter and maintain author, editor, and project data in CRM.
• Prepare Copyright Transfer Agreements (CTAs) for book chapters.
• Manage distribution and follow-up of CTAs.
• Coordinate shipment of complimentary copies upon publication.
• Provide general administrative support to the editorial team.
• Communicate with authors and editors in German and English.
• Handle high-volume data input with accuracy and compliance.
• Support the editorial team beyond stated responsibilities if required.

Skills

Enrolled at uni

Organized

German & English

Education

University student

Tools

CRM software

Microsoft Office

Job description

Job Description: We believe in bold ideas, diverse perspectives, and the drive to transform knowledge into impact. Here, your curiosity fuels progress, your voice shapes innovation, and your ambition helps redefine what's possible within science and learning. We are a culture that obsesses over impact, challenges, and drives what's next to power infinite possibilities for our customers, colleagues and society at large.

About the Role: This role will be primarily to support our editorial books team; we are looking for a motivated working student to assist with administrative processes related to author data management and book publications. You will receive training on the job by senior editorial assistants and report into the Associate Publisher.

The working hours of this fixed-term position (12 months) are 8.75 hours/week in the Weinheim office location; a hybrid work model is possible after initial training.

Key Responsibilities & Duties

• Entering and maintaining author, editor, and project data in our Customer Relationship Management (CRM) system
• Preparing Copyright Transfer Agreements (CTAs) for book chapters
• Managing the electronic distribution and follow-up of CTAs
• Coordinating the shipment of complimentary copies upon publication
• Providing general administrative support to the editorial team
• Communicating with authors and editors in German and English
• Manage high-volume data input while ensuring accuracy, completeness, and compliance with company standards.
• Willingness to support the editorial team beyond the responsibilities outlined above, if required

Required Qualifications

• Currently enrolled at a university
• Organized and reliable working style
• Excellent written and spoken German and English skills
• Confident use of standard PC applications and willing to quickly learn new IT systems
• Strong communication skills and a professional, friendly manner
• Customer-oriented mindset and enjoyment of organizational and administrative tasks

We power infinite possibilities. For more than 200 years, we've transformed knowledge into discoveries that shape the world. Today, our global team of innovators, creators, and experts is driving what's next in science, education, and publishing—creating impact that reaches everywhere. We're not just observers of progress. We're the ones accelerating scientific breakthroughs, advancing learning, and sparking innovation that redefines entire fields and improves lives. Here, your talent matters. Your ideas have room to grow. And your work creates breakthroughs that can change everything.

Wiley is an equal opportunity/affirmative action employer. We evaluate all qualified applicants and treat all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, genetic information, or based on any individual's status in any group or class protected by applicable federal, state or local laws. Wiley is also committed to providing reasonable accommodation to applicants and employees with disabilities. Applicants who require accommodation to participate in the job application process may contact [e-mail] for assistance.

We are proud that our workplace promotes continual learning and internal mobility. Our values support courageous teammates, needle movers, and learning champions all while striving to support the health and well-being of all employees. We offer meeting-free Friday afternoons allowing more time for heads down work and professional development, and through a robust body of employee programing we facilitate a wide range of opportunities to foster community, learn, and grow. We are committed to fair, transparent pay, and we strive to provide competitive compensation in addition to a comprehensive benefits package. It is anticipated that most qualified candidates will fall within the range, however the ultimate salary offered for this role may be higher or lower and will be set based on a variety of non-discriminatory factors, including but not limited to, geographic location, skills, and competencies. Wiley proactively displays target base pay range for United Kingdom, Canada and USA based roles.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! We're a forward-thinking organization dedicated to innovation and growth. Our success is built on the diverse talents and perspectives of our team members, who work together to solve complex challenges and create meaningful impact. We foster a culture of continuous learning, collaboration, and professional development.