HR & Payroll Specialist

Frankfurt International School; Oberursel (Taunus); Vor Ort; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A leading educational institution in Oberursel seeks an experienced HR & Payroll Specialist to provide HR services and manage payroll tasks for all employees, ensuring compliance with German legal requirements. The role involves relocation support and collaboration with the school's leadership team. Advanced language skills in English and German are essential. This full-time position starts from January 15, 2026.

Qualifikationen

• Must hold a valid work and residence permit for Germany.
• Experience in managing payroll processes is desirable.
• Ability to handle labor law cases efficiently.

Aufgaben

• Manage all recruitment and employment matters for faculty/staff.
• Calculate and process payments for salaries and overtime.
• Handle all aspects of the relocation process for new employees.

Kenntnisse

Professional HR experience

Expertise in labor law

Advanced IT skills

Excellent organizational skills

Strong teamwork ability

Advanced English

Excellent German

Jobbeschreibung

Overview

Frankfurt International School in Oberursel seeks a qualified and experienced HR & Payroll Specialist (with focus on Relocation tasks) to provide Relocation and other HR services to all FIS employees, in line with German legal requirements in collaboration with FIS Leadership and our works council. The position is available effective 15 January 2026.

Applicants should hold a valid work and residence permit for Germany.

Qualifications

• Professional HR experience (incl. some knowledge of relocation matters)
• Expertise in labor law and compensation management is desired
• Advanced IT skills (Google Suite and ideally experience with payroll software etc.)
• Excellent organizational and communication skills and a positive attitude
• Strong ability towards teamwork
• Advanced English and excellent German language skills (reading, writing and speaking)

Performance Responsibilities

The Duties of the position will include tasks from the following areas with an ongoing degree of specialization:

General HR related topics

• All matters regarding employment/recruitment of new faculty/staff
• Job description management in collaboration with team players
• Internal and external job postings in coordination with respective leadership
• Communication and alignment with supervisors & BR
• Employee contract and supplementary required document management
• Maintain the faculty and staff database leveraging internal data management tools, e.g., Veracross
• Review all Additional Responsibility/Extra-Curricular/Coach positions with the leadership-team before they are advertised and handling of the complete "stipend process" up to payment
• Supporting the company pension plan process in collaboration with external service providers, from employee consulting and new contracts to payroll processing, handling leavers, dealing with special cases, and providing annual salary and change overviews to the insurance company
• Dealing with labor law cases and general HR-related topics in consultation with the Director of Finance & Operations / Head of School / Supervisors

Payroll duties

• Calculation and processing of all payments to FIS employees, e.g. salaries, payments for overtime, bonuses, maternity leave pay, sick leave pay, extracurricular activities or substitute payments in agreement with the Director of Finance & Operations/Head of School
• Registration and maintenance of all data required for proper payroll accounting, whether for new or already existing employees
• Providing reports for external authorities (e.g. Berufsgenossenschaft, labor office, social insurance, finance authorities etc.)
• Preparation and assistance with audits
• Ongoing review of payroll software including regular updates and collaboration with external providers
• Administration of the internal leave tool and the company lease-a-bike-process
• General support of FIS employees in all payroll-related matters and assistance in completion of legal forms for German authorities

Relocation tasks

• Handle all matters regarding relocation (e.g. open bank accounts, assist in registering phone/internet registration, car registration, visa, energy supply, living in Germany activities), as per the FIS relocation support program
• Help and assist faculty with local Germany requirements such as work & residence permits, driver's licenses, tax advisors, negotiation with realtors, and help to translate non-official documents
• Leased housing for (new) employees
• Manage school leased housing or private accommodation as needed for FIS-O and FIS-W employees
• Coordinate all moves (in processing and out processing) with faculty & staff
• Prepare subleases for all tenants. Support tenants with yearly invoices from landlords and external providers

Overall

• Further topics can be assigned by supervisor
• Keeping knowledge up to date regarding governmental law changes in relation to employment-, income tax- and social security law, as well as in residence- and work permit law.

Questions about the position can be sent to the Director of Finance & Operations, Dr. Constantin Loebus: [e-mail]