HR Operations Specialist (m/f/d)

Entangled Future; Ulm; Hybrid; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Relocation support

Stock options

Onsite health budget

EGYM Wellpass

State-of-the-art facilities

Job summary

NVision Imaging Technologies in Ulm is seeking an HR Operations Specialist to support day-to-day administrative tasks, ensuring precision and compliance within established HR workflows and systems.

You will maintain employee records, manage contracts and certificates, review time-tracking data, and assist with onboarding, offboarding, leave tracking, and recruitment administration. Relocation support is offered, onsite facilities are provided, and an international team enhances collaboration.

Qualifications

• Initial experience in HR administration or general office roles.
• Experience with HR software; Personio is a plus.
• High level of accuracy and attention to detail.
• Strong German and English written and spoken skills.

Responsibilities

• Data maintenance: keep all employee records up to date in the HR system.
• HR document management: generate and track contracts, letters, and certificates.
• Time-tracking: review data for accuracy and policy alignment.
• Operational HR processes: onboarding, offboarding, leave tracking, recruiting administration.
• Administration: handle routine HR queries from employees and leads.

Skills

HR Administration

German & English

Personio

Data accuracy

Tools

Personio

Job description

• The posting mentions relocation support.

We are looking for an HR Operations Specialist (m/f/d) to support our team with day-to-day administrative tasks. In this role, you will be the reliable backbone of our HR operations. Your main focus is to ensure precision, compliance, and smooth execution within our established HR workflows and systems:

• Data Maintenance: Responsible for keeping all employee records up to date in our HR system
• HR Document Management: Generation and tracking of contract addendums, reference letters, and standard HR certificates in accordance with existing guidelines and templates.
• Time-Tracking: Systematic review of time-tracking data for accuracy and completeness, ensuring alignment with internal working hours policies.
• Execution of operational HR processes: Supporting daily HR operations across key areas (onboarding, offboarding, leave tracking, Recruiting administration) and ensuring existing policies are consistently maintained.
• Administration: Handling routine administrative queries from employees and team leads regarding employment terms and operational HR procedures.

Why us?

• Attractive compensation package, including a competitive base salary and stock options
• Key role in a highly advanced and fast-growing startup company
• Impactful product promoting better understanding and treatment of cancer
• International team, from over 30 different nationalities
• Positive work environment with open communication and a collaborative mindset
• Onsite work at state-of-the-art facilities
• Annual health budget (Allianz bKV)
• EGYM Wellpass
• Relocation support

What they're looking for

• Initial experience in HR administration or a general office/administrative role (e.g., through an apprenticeship, internship, or entry-level position).
• Initial experience with HR software. Experience with Personio is a plus
• Highly conscientious, structured, and dependable with strong attention to detail.
• You enjoy routine administrative tasks, value clear structures, and thrive in an environment with established processes.
• Very good knowledge of German and English speaking and writing.

NVision Imaging Technologies, a spin-off from Ulm University's quantum institutes, applies quantum spin control of organic molecules to two platforms: POLARIS, a hyperpolarization system for metabolic MRI, and PIQC, a quantum computing platform built on molecular qubits with photonic interfaces.

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