German Speaking Executive Assistant & Business Operations (Hybrid)

Ignite; Berlin; Híbrido; EUR 50.000 - 80.000; Tempo integral

Benefícios oferecidos por esta vaga

Company Pension (bAV)

28 vacation days

30 Work-Tr av el days (EU)

Wellness & discounts

Resumo da vaga

Hybrid work in Schönefeld with 1–2 days on-site, requiring German (C2) and English (C1). Compensation ranges from €50,000–€80,000 gross annually plus comprehensive benefits and a company pension.

Qualificações

• 3+ years in executive assistance or operations at a high-growth startup.
• Valid Class B license and regular access to a private vehicle for local tasks.
• Fluent German (C2) and professional English (C1).
• High familiarity with Google Workspace, Notion, Confluence, or equivalent workflow platforms.

Responsabilidades

• Manage complex calendars, travel itineraries, and executive briefings.
• Oversee office hub logistics, shipments, and vendor coordination at Schönefeld.
• Lead cross-department initiatives across HR, admin, and org development with modern tools.
• Support talent acquisition and preliminary financial workflows as needed.

Conhecimentos

Executive support

Operations

Project management

Founder support

Ferramentas

Google Workspace

Notion

Confluence

Asana

Descrição da vaga

Schönefeld / Berlin (Hybrid: Typically 1–2 days/week on-site at Schönefeld hub + WFH flexibility)

Language Requirements:

Professional English (C1)

Compensation:

Comprehensive Corporate Benefits

Job Title:

Executive Assistant & Business Operations Manager (m/f/d)

Employment Type:

Full-Time, Permanent (30–40 hours per week)

Industry:

E-Commerce / Health, Beauty & Wellness Brands

Mandatory Requirements:

Valid Class B driver's license and regular access to a private vehicle

Location & Workplace: Schönefeld / Berlin (Hybrid: Typically 1–2 days/week on-site at Schönefeld hub + WFH flexibility)
Language Requirements: Fluent German (C2) and Professional English (C1)
Compensation: €50,000 – €80,000 gross annual salary + Comprehensive Corporate Benefits
Job Title: Executive Assistant & Business Operations Manager (m/f/d)
Employment Type: Full-Time, Permanent (30–40 hours per week)
Industry: E-Commerce / Health, Beauty & Wellness Brands
Mandatory Requirements: Valid Class B driver's license and regular access to a private vehicle
About The Role
We are seeking an entrepreneurial, high-ownership Executive Assistant & Business Operations Manager (m/f/d) to join our fast-growing e-commerce group based in the greater Berlin region. Responsible for scaling successful health, beauty, and wellness brands (Bionera, Novavel, Retulin, Vivolan, and Neurolin), our company culture relies on data-driven strategy, modern technology, and a hands‑on operational approach.

Key Responsibilities

• Executive & Personal Support (:35–40%): Proactively organize complex schedules, manage travel itineraries, assemble executive briefings/agendas, track post-meeting execution, and handle sensitive business affairs with total discretion. Assist founders with operational errands, vehicle maintenance, contractor coordination, and personal travel.
• Office Management & Hub Logistics (Schönefeld Site): Direct incoming/outgoing shipments, mail delivery, and facility vendor logistics. Oversee onboarding packages, employee gifting, sample intake, product testing logistics, and internal feedback distribution.
• Business Operations & Strategic Projects (Core Focus): Lead cross-departmental initiatives across HR, admin, and org development (e.g., structuring documentation in Notion, Confluence, or Asana). Plan and execute company offsites/events, optimize workflows, and integrate modern AI tools for process efficiency.
• Auxiliary Operational Assistance (Capacity-Dependent): Provide secondary support for talent acquisition (candidate screening, scheduling) and preliminary financial workflows (expense processing, receipt logging, tax advisor prep).

Candidate Profile & Requirements

Core Qualifications

• Professional Background: 3+ years of experience in executive assistance, business operations, project management, or founder support within a high-growth startup, scale-up, or agency setting.
• Mobility & Flexibility: Valid Class B driver's license and regular access to a private vehicle for local errands and operational tasks across Berlin/Schönefeld.
• Language Proficiency: Fluent German (C2 level) for executive interaction and local logistics, complemented by strong professional English (C1 level).
• Technical & Software Aptitude: High familiarity with Google Workspace, Notion, Confluence, or equivalent knowledge/workflow platforms, paired with strong numerical reasoning.
• Project Leadership: Demonstrated ability to autonomously plan and complete complex operational projects with minimal supervision.

Preferred Qualifications

• Prior history supporting founders or C-level leaders in fast-paced e-commerce or tech firms.
• Exposure to talent acquisition procedures, preliminary bookkeeping/accounting, modern AI software, and process automation tools.

Compensation & Comprehensive Benefits

• Competitive Financial Package: €50,000 – €80,000 gross annual base salary (commensurate with experience).
• Company Pension: 100% employer-funded company pension plan (bAV).
• Paid Leave & Remote Travel: 28 paid vacation days annually + up to 30 Work‑&‑Travel days per year within the EU.
• Wellness & Discounts: Subsidized EGYM Wellpass membership (€25/month) + deep employee product discounts across brand portfolios.
• Growth & Culture: Dedicated annual learning budget, early access to enterprise AI tooling, regular team retreats/offsites, and low-hierarchy decision making.