Freelance In-Person Event Specialist - Munich, Germany

Visit.org; München; Vor Ort; EUR 34.000 - 55.000; Teilzeit

Benefits dieser Stelle

Competitive hourly rate

The chance to do meaningful and impactful work

Opportunity to meet social impact-minded individuals

Potential for recurring freelance employment

Recurring freelance work

Zusammenfassung

A social impact organization based in Munich is seeking a Freelance Event Specialist to help manage logistics for in-person events. The ideal candidate should have experience in handling event logistics, strong communication skills, and the ability to problem-solve on-site. This is a temporary, contract role with flexible hours, ideal for someone already located in Munich. Competitive hourly rate and meaningful work opportunities are offered.

Qualifikationen

• Experience in executing complex and large-scale events.
• Self-starter who is organized and detail-oriented.
• Willing to work flexible hours, including nights and weekends.
• Experience in complex, large-scale events and smaller executive-level events.
• Strong customer service and relationship-building abilities.
• Interpersonal skills and ability to handle fast-paced environments.
• Willingness to travel within the local region.
• Comfort with talking to and engaging large crowds.

Aufgaben

• Coordinate all event details and materials.
• Take ownership and responsibility for in-person events.
• Manage check-in process and ensure high-quality customer experience.
• Act as Visit.org representative and problem-solver at events.
• Align roles with onsite teams and partners to ensure smooth execution.
• Manage check-in and greet guests warmly to create a positive impression.
• Escalate issues to the Events Team and provide timely updates with photos/videos.
• Break down after events and ship materials back to the distribution center.

Kenntnisse

Fluency in English and strong communication skills

Resourcefulness

Quick thinking

Strong interpersonal skills

Customer service

Interpersonal skills

Willing to travel

Flexible hours

Public interaction

Jobbeschreibung

Overview

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Munich, Germany, to help us manage the logistics of an upcoming in-person event. The right candidate will be based in Munich, Germany and have corporate event experience, entrepreneurial spirit, passion for our mission, and the energy to build in a startup tech environment.

Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

Responsibilities

• Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause
• Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
• Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
• Be the Visit.org representative, leader, and problem solver at events
• Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
• Manage check-in process for in-person events; providing a warm and friendly welcome to guests
• Problem-solving issues such as missing supplies, late staff, technology challenges, etc
• Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
• Send consistent updates, photos, and videos to Events Team throughout event
• Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
• Pack supplies and add shipping labels which may include loading boxes

Qualifications

• Fluency in English and strong communication skills
• Based in Munich, Germany
• Schedule flexibility with availability to work on a contract per-event basis, as needed
• Experience in complex, large-scale events and smaller executive-level intimate events
• Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
• Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations
• Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
• Self-starter who is organized and detail-oriented
• You love building relationships with customers and enjoy customer service
• Experience with group facilitation and managing group dynamics
• You are able to work flexible hours, including nights and weekends, as needed
• Willing and eager to travel to various areas of the local region
• You have super strong interpersonal and customer service skills, especially in fast-paced situations
• Able to wear many hats and take on varied tasks and projects
• Comfort being present and interacting with large crowds
• Physical Demands:
  • Able to lift, slide, and carry up to 30 lbs.
  • Able to stand for an extended period of time

Employment details

This is an on-location, in-person, per-event contract role in Munich, Germany. The role is open only to candidates already based in Munich, Germany. No relocation packages are offered at this time.

Benefits

• Competitive hourly rate
• The chance to do meaningful and impactful work
• The opportunity to meet with social impact-minded individuals
• A chance to build your experience for your resume!
• Potential for recurring freelance employment with Visit.org

Seniority level

• Entry level

Employment type

• Temporary

Job function

• Administrative

Industries

• IT Services and IT Consulting