Finance Admin Coordinator

AMETEK; Meerbusch; Hybrid; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading technology and manufacturing company in Meerbusch is seeking a Finance & Administrative Coordinator. This office-based role involves managing financial administration, supporting procurement, and coordinating office logistics. The ideal candidate has a vocational certificate, relevant experience, and is fluent in German and confident in English. Remote work flexibility is available.

Qualifikationen

• Completion of a recognized German vocational certificate.
• 1-3 years of relevant administrative or finance support experience.
• Fluent in German; confident in English.

Aufgaben

• Manage invoices and maintain office records.
• Issue purchase orders and track deliveries.
• Coordinate trainings, customer visits, and internal meetings.

Kenntnisse

Organizational skills

Attention to detail

Fluency in German

Proficiency in Microsoft Office Suite

Effective communication

Ausbildung

German vocational certificate (e.g., Kaufmann/Kauffrau für Büromanagement)

Tools

Digital accounting systems

Procurement systems

Jobbeschreibung

The Finance & Administrative Coordinator (m / f / d) is a hands-on support role reporting to the European Finance Controller, with a dotted line to the Business Manager for innoRIID. This position is part of the broader European finance team, providing operational and financial support to the innoRIID business. The ideal candidate is reliable, well-organized, proactive, attentive to detail, and collaborative.

KEY RESPONSIBILITIES :

FINANCIAL ADMINISTRATION & COMPLIANCE

• Manage invoices and maintain office records
• Approve invoices in coordination with warehouse and quality teams
• Collaborate with tax advisors and upload documents to the digital accounting platform
• Support the Business Manager with financial data collection and validation
• Assist in inventory management, ensuring data accuracy

PROCUREMENT & SALES SUPPORT

• Issue purchase orders and track deliveries
• Assist with customer order acknowledgements and sales administration
• Support customs shipping and receiving processes

OFFICE COORDINATION & LOGISTICS

• Organize and file documents, maintain structured office systems
• Coordinate trainings, customer visits, and internal meetings
• Arrange travel, accommodations, and logistics

COMMUNICATION & SYSTEMS EXECUTION

• Serve as a reliable contact point internally and externally
• Use MS Office tools confidently; open to learning new platforms
• Communicate effectively in German and English

POSITION REQUIREMENTS :

• Completion of a recognized German vocational certificate (e.g., Kaufmann/Kauffrau für Büromanagement)
• 1-3 years of relevant administrative or finance support experience
• Experience with accountants or tax advisors is advantageous
• Strong organizational skills and attention to detail
• Fluent in German; confident in English
• Proficiency in Microsoft Office Suite
• Experience with digital accounting and procurement systems
• Ability to handle multiple priorities independently

WORKING ENVIRONMENT :

• Office-based role in Düsseldorf with cross-team interaction
• Remote work flexibility as needed
• Fast-paced environment with shifting priorities
• Occasional travel and onsite logistics coordination