Facilities Specialist

2080 Bentley Systems Germany GmbH; München; On-site; EUR 16,000 - 22,000; Part time

Benefits offered by this job

Attractive salary package

Bentley Impact Day

Recognition programs

Wellbeing initiatives

Job summary

Bentley Systems Germany GmbH in Munich is seeking a Facilities Specialist to support the Munich office and wider EMEA region on a part-time basis (20 hours/week). You will ensure smooth day-to-day operations, welcome visitors, manage access, coordinate vendors, and assist with health and safety programs.

Reporting to the Facilities Manager, EMEA & Americas, you will maintain meeting rooms, manage post and supplies, and support finance/purchasing activities while contributing to a positive

Qualifications

• 2–3 years’ experience in Facilities, Office Management or Workplace Operations.
• Fluent in English and German with strong communication skills.
• Courteous, professional, approachable with customer service focus.
• Excellent organizational skills and ability to multi-task.
• Proficient in Microsoft Office and facilities/purchasing systems.
• Proactive, analytical, solutions-focused and independent yet a team player.

Responsibilities

• Welcome colleagues, visitors and customers and provide a professional first point of contact.
• Oversee day-to-day operation of the Munich office and maintain facilities and common areas.
• Manage office access control, including visitor handling and related admin.
• Coordinate with vendors, landlords, contractors and service providers to support operations.
• Assist finance and purchasing: process invoices, raise PRs/POs.
• Manage meeting rooms and ensure readiness for use.
• Support health and safety, First Aid and Fire Warden tasks.
• Coordinate post, courier deliveries, and distribution.
• Order and maintain office supplies, stationery and amenities.
• Manage fleet car documentation (service notifications, fuel cards, insurance).
• Represent facilities for other EMEA offices when needed.
• Participate in the office social committee and employee engagement activities.

Skills

English (fluent)

German (fluent)

Customer service

Office administration

Microsoft Office

Facilities/Office operations

Communication skills

Independent, proactive

Tools

Facilities systems

Job description

Location & Hours

Location: Munich, Germany (Office-based) Working Hours (Part-Time): Monday to Friday, 9:00am–1:00pm (20 hours per week).

Position Summary

Bentley’s Facilities team is seeking a Facilities Specialist to support our Munich office and wider EMEA region, reporting directly to the Facilities Manager, EMEA & Americas. This role is responsible for ensuring the smooth day-to-day operation of the Munich office, providing a welcoming and professional environment for colleagues, visitors and customers.

Responsibilities

• Welcome and assist colleagues, visitors and customers, providing a professional and friendly first point of contact.
• Oversee the day-to-day operation of the Munich office, ensuring facilities and common areas are well maintained and running efficiently.
• Manage the office access control system, including visitor access and related administration.
• Coordinate with vendors, landlords, contractors and service providers to support office operations and resolve facilities issues.
• Support finance and purchasing activities, including processing invoices and raising purchase requisitions and purchase orders (PRs/POs).
• Manage meeting rooms and ensure they are appropriately maintained and ready for use.
• Support office health and safety requirements, including First Aid, Fire Warden training and risk register administration.
• Coordinate incoming post, courier deliveries and distribution.
• Order and maintain office supplies, stationery and amenities.
• Manage the distribution and administration of fleet car documentation, including service notifications, fuel cards, insurance and fines.
• Act as the facilities representative for other EMEA offices where no local facilities colleague is in place.
• Participate in the office social committee and support activities that promote employee engagement and a positive workplace culture.

Qualifications

• 2–3 years’ experience in a similar Facilities, Office Management or Workplace Operations role.
• Fluent in both English and German, with strong verbal and written communication skills.
• A courteous, professional and approachable manner, with a strong commitment to delivering excellent customer service.
• Excellent organisational skills, attention to detail and the ability to manage multiple priorities effectively.
• Strong communication skills and the confidence to work with colleagues, vendors and stakeholders at all levels.
• Proficiency in Microsoft Office and experience using office purchasing or facilities systems.
• A proactive, analytical and solutions-focused approach, with a positive “can-do” attitude.
• The ability to work independently while contributing effectively as part of a team.

What We Offer

• Step into a collaborative work environment where ideas flourish, and teamwork propels us forward towards shared success.
• An attractive salary and benefits package.
• Bentley Impact Day: take a day off from work to volunteer with an organization of your choice.
• Celebrate milestone achievements and moments that matter through our colleague recognition award programs and our Bentley Achievers platform.
• A commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups.
• Be part of a company committed to making a real difference by advancing the world’s infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world.
• Discover our latest user success stories for an insight into our global impact.

Equal Opportunity Employer

Equal Opportunity Employer: Bentley is proud to be an equal opportunity employer and considers for employment all qualified applicants without regard to race, color, gender/gender identity, sexual orientation, disability, marital status, religion/belief, national origin, caste, age, or any other characteristic protected by local law or unrelated to job qualifications. At Bentley, you'll help shape the future of infrastructure with innovative solutions, a global impact, and a culture that values growth, collaboration, and sustainability.

About Us

Bentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world’s infrastructure – sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, mining, and industrial facilities. Our offerings, powered by the iTwin Platform for infrastructure digital twins, include MicroStation and Bentley Open applications for modeling and simulation, Seequent’s software for geoprofessionals, and Bentley Infrastructure Cloud encompassing ProjectWise for project delivery, SYNCHRO for construction management, and AssetWise for asset operations. Bentley Systems’ 5,200 colleagues generate annual revenues of more than $1billion in 194 countries.