Facilities and Operations Coordinator (University Administration)

Cyber Valley GmbH; Tübingen; Vor Ort; EUR 60.000 - 78.000; Vollzeit

Benefits dieser Stelle

TV-L salary incl. annual special pay

Pension scheme

Comprehensive onboarding

Training & development

Mobility programs (JobTicket BW, JobB

Zusammenfassung

University of Tübingen is seeking a Facilities and Operations Coordinator for the Tübingen AI Center. The role covers administrative management of university buildings, coordinating move-in specifics, and maintaining documentation and QA for repairs and invoices.

Applicants should have vocational training with academic environment experience, German and English proficiency, and strong organizational skills. A background in building systems is desirable, with MS Office proficiency.

Qualifikationen

• Vocational training completed with several years of experience in an academic or research environment.
• Technical understanding in building systems, electrical engineering, or media technology is desirable.
• Basic knowledge of occupational health and safety is an advantage.
• Excellent German and very good English skills, both written and spoken.
• Proficient MS Office knowledge.
• Independent and structured working style with initiative and strong organizational skills.

Aufgaben

• Independent administrative management and coordination of university buildings assigned to the Tübingen AI Center.
• Plan, organize, and coordinate move-in and implementation measures with building managers.
• Document and track orders, repairs, and maintenance; coordinate external service providers; QA and invoice verification.
• Coordinate and manage interfaces between internal and external stakeholders (facility services, IT, media tech).
• Manage incidents and damages with complete documentation.
• Plan and coordinate occupational health and safety measures.

Kenntnisse

German language

English language

Organizational skills

Project coordination

Independent work

Ausbildung

Vocational training with experience in academic environment

Technical understanding in building systems/electrical/media tech

Tools

MS Office

Jobbeschreibung

Facilities and Operations Coordinator (University Administration)

The University of Tübingen and the Tübingen AI Center are looking for a Facilities and Operations Coordinator.

The University of Tübingen is one of Germany’s leading research universities and part of the federal and state Excellence Strategy. The Tübingen AI Center is an internationally visible AI research hub that brings together outstanding science, interdisciplinary collaboration, and innovative infrastructure. Funded by the Federal Ministry for Research, Technology and Space (BMFTR), the center makes a significant contribution to advancing AI research in Germany.

To strengthen their team, they are looking for a committed and responsible individual to ensure the smooth administrative operation of university buildings within the Tübingen AI Center’s area of responsibility. The position is equally suitable for applicants with a commercial or technical background and combines organizational, coordination, and technical-administrative tasks. Subject to the applicable collective agreement requirements, classification up to pay grade TV-L E9a is possible.

Your responsibilities

• Independent administrative management and coordination of university buildings assigned to the Tübingen AI Center
• Planning, organization, and coordination of move-in and implementation measures in cooperation with the building manager(s)
• Structured organization, documentation, and tracking of orders as well as repair and maintenance requests, including coordination of external service providers, quality assurance (including defect management), and preparation for factual and financial invoice verification
• Independent coordination and management of key interfaces between internal and external stakeholders (e.g., facility services, IT, media technology)
• Professional incident and damage management, including complete documentation
• Planning and coordination of organizational measures in the field of occupational health and safety

Your profile

• Successfully completed vocational training with several years of experience in an academic or research environment
• Technical understanding, particularly in building systems, electrical engineering, or media technology, is desirable
• Basic knowledge of occupational health and safety is an advantage
• Excellent German and very good English skills, both written and spoken
• Good knowledge of MS Office
• Independent and structured working style, initiative, and strong organizational skills

What they offer

• A secure and varied position with a high degree of responsibility
• Attractive salary according to TV-L, including annual special payment and occupational pension scheme
• Comprehensive onboarding by a dedicated team
• Extensive training and professional development opportunities
• Sustainable mobility options such as JobTicket BW (e.g., Germany ticket) and JobBike BW

Application and contact

The University of Tübingen is committed to equal opportunities and diversity and welcomes applications regardless of gender, nationality, or background. Severely disabled applicants will be given preferential consideration if equally qualified.

Application deadline: June 8, 2026.