Executive Assistant to the CEO

WeHireYou; Deutschland; On-site; EUR 60,000 - 85,000; Full time

Job summary

n8n is hiring an Executive Assistant to the CEO in Berlin. You will manage Jan's calendar end-to-end, build daily briefing hubs in Notion, handle travel logistics, and coordinate with investors and board members.

This high-trust role sits at the center of a fast-moving AI automation company. The position offers autonomy, opportunities to automate your own role, and a chance to shape executive support as the company scales.

Qualifications

• Prioritization under pressure
• Protective of the CEO's time
• Board and stakeholder coordination
• Attention to detail
• Automation curiosity
• Low ego, high judgment

Responsibilities

• Own the CEO's time and calendar with end-to-end management
• Coordinate board meetings and stakeholder relationships with diplomacy
• Drive process, automation, and ad hoc projects to scale executive support

Job description

Executive Assistant to the CEO

The AI orchestration of your wildest imagination. n8n is the open workflow orchestration platform built for the new era of AI. We give technical teams the freedom of code with the speed of no-code, so they can automate faster, smarter, and without limits. Backed by a fiercely inventive community and 500+ builder-approved integrations, we're changing the way people bring systems together and scale ideas for impact.

Since our founding in 2019, we've grown into a diverse team of over 260 - working across Europe and the US, connected by a shared builder spirit and with our centre of gravity in Berlin. Along the way, we've:

• Cultivated a community of more than 650,000 active developers and builders
• Earned 190K+ GitHub stars, making us one of the world's Top 40 most popular projects
• Backed by top investors, from Sequoia's first German seed to our SAP's recent strategic investment - bringing us to a $5.2bn valuation

That's the company we've built. Now we'd love to see what you can build. We're in a defining moment of an incredible journey. Come and build with us.

Your main goal will be to keep Jan (our lovely, down-to-earth CEO and Founder) operating at full speed, and help build the systems that will scale executive support across n8n.

This is a high-trust, high-autonomy role at the centre of a fast-moving company. You won't be managing up, you'll be running things:

Own the CEO's time and calendar

• Manage Jan's calendar end-to-end: protect his time, push back where needed, and ensure every meeting is purposeful
• Build and maintain daily briefing hubs in Notion (meeting context, stakeholder backgrounds, follow-ups), formatted to Jan's standards
• Handle travel logistics, expenses, and itineraries with the level of detail that means Jan doesn't have to think twice

Coordinate board and stakeholder relationships

• Run board meeting coordination year-round, working with investor EAs and board members who have zero tolerance for errors
• Manage inbound requests for Jan's time diplomatically and firmly, without escalating everything back to him
• Pull briefing materials before key meetings by coordinating with the relevant AE, partnerships manager, or finance lead

Drive process, automation, and ad hoc projects

• Identify and build automations in your own workflows first (daily briefings, travel prep, reminders) then expand from there
• Support the People team on events, IRLs, and ad hoc projects that keep falling to the bottom of the pile
• Spot what's broken before it becomes a problem, and fix it without being asked

REQUIREMENTS

Must-haves

• Prioritization under pressure: You have a clear system for managing competing demands: a real framework for what moves, what waits, and what Jan never needs to see.
• Protective of the CEO's time: You're comfortable saying no to VPs, board members, and external stakeholders, and you know how to hold the line without burning a relationship.
• Board and stakeholder coordination: You've coordinated with senior stakeholders or board-level EAs and know what precision means at that level.
• Attention to detail: You notice things others miss (time zone conflicts, itinerary gaps, a meeting that should never have been booked) and act without being asked.
• Automation curiosity: You actively experiment with AI and automation tools to improve how you work, not just in theory.
• Low ego, high judgment: You're direct, you don't waffle, and you're comfortable working with a founder who is self-sufficient and won't ask you twice.

Nice-to-haves

• Notion: If you don't use it yet, you'll pick it up fast if needed, but an eye for structure and formatting matters from day one.
• Hands-on automation experience: You've built workflows in n8n, Zapier, Make, or similar tools, and you'd jump at the chance to automate parts of this role.
• Event coordination: You've run or supported company events and offsites and know the logistics.

Why join us?

You'll be one of the most connected people at n8n, with direct visibility into how a fast-growing AI company operates at the top. Jan is a founder who trusts his people, moves fast, and won't micromanage. That means real autonomy from day one.

The role is honest: most of your time is the craft of great EA work: getting the calendar right, making travel seamless, making sure Jan walks into every room prepared. That craft matters and we take it seriously. On top of that, there's a layer you won't find in most EA roles: n8n is an AI automation company, and we're using that to rethink what executive support looks like at scale. You won't be supporting one person forever. You'll help build the systems that let one great EA support many.

You'll sit inside our People team, the architects of culture at n8n, and have real relationships across the whole organisation.

This isn't a Chief of Staff track. But if you want to do exceptional EA work at one of Europe's fastest-growing startups and you're curious about what happens when you start automating your own role, this is a rare one.

n8n is an equal opportunity employer and does not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status.

We can sponsor visas to Germany; for any other country, you need to have existing right to work.

Our company language is English.

You care about diversity and inclusion? We do too! Check out our Diversity, Inclusion and Belonging initiatives at n8n (https://www.notion.so/n8n/Diversity-inclusion-and-belonging-n8n-c1bec2fff536422d868b1a438d990e35).