Executive Assistant to the CEO

Black Forest Labs Inc.; Freiburg im Breisgau; Vor Ort; EUR 55.000 - 75.000; Vollzeit

Zusammenfassung

A leading tech company in Freiburg im Breisgau is seeking an Executive Assistant to support their CEO. This role is critical during a high-growth phase, requiring exceptional organizational skills and the ability to anticipate needs. The ideal candidate has over 3 years of experience supporting C-level executives in fast-paced environments, is fluent in German and English, and is comfortable managing complex travel arrangements and communications.

Leistungen

Competitive salary and equity

Opportunity to work in generative AI

Close partnership with leadership

Qualifikationen

• 3+ years as an EA supporting C-level executives in tech or fast-growth startups.
• Exceptional organizational skills and ability to manage competing priorities.
• Outstanding written and verbal communication skills.

Aufgaben

• Manage a complex calendar with competing priorities.
• Draft correspondence and communications on behalf of the CEO.
• Coordinate speaking engagements and handle press inquiries.

Kenntnisse

Organizational skills

Written communication

Verbal communication

Proactivity

Problem-solving

Judgment

Discretion

Proficiency with productivity tools

Fluency in German

Fluency in English

Tools

Google Workspace

Slack

Jobbeschreibung

We're looking for an exceptional Executive Assistant to partner with our CEO & Co-Founder during a pivotal growth phase. This isn't a traditional admin role—you’ll be a strategic partner who enables our CEO to focus on what matters most: building the future of generative AI.

You’ll be the trusted right hand to our CEO, managing everything from complex international travel to high‑stakes external communications. You’ll need to be sharp, proactive, and able to exercise excellent judgment in a fast‑moving startup environment.

What You’ll Do

Executive Support

• Manage a complex, constantly shifting calendar with competing priorities across multiple time zones
• Act as gatekeeper—triaging emails, requests, and meetings to protect the CEO’s time for strategic work
• Prepare briefing materials, meeting agendas, and ensure follow‑through on commitments
• Draft correspondence and communications on behalf of the CEO

External Relations

• Coordinate speaking engagements, conferences, and panels—managing invitations, logistics, and preparation
• Handle press inquiries and coordinate with communications teams
• Manage relationships with key external stakeholders including investors, partners, and industry contacts

Travel Coordination

• Arrange complex international travel (flights, accommodation, ground transportation, visas where needed)
• Build detailed travel itineraries that anticipate needs and maximize efficiency
• Handle last‑minute changes and problem‑solve on the fly

Who You Are

• 3+ years as an EA supporting C‑level executives, ideally in tech or fast‑growth startups
• Exceptional organizational skills and ability to manage competing priorities without dropping balls
• Outstanding written and verbal communication—you can draft emails that sound like they came from the CEO
• Proactive and resourceful—you anticipate needs before being asked and find solutions independently
• Excellent judgment and discretion with sensitive information
• Comfortable with ambiguity and rapid change
• Proficiency with modern productivity tools (Google Workspace, Slack, etc.)
• Fluent in German and English

Bonus Points

• Experience managing international travel and multi‑timezone coordination
• Background supporting technical founders

What We Offer

• Competitive salary and equity
• Opportunity to work at the cutting edge of generative AI
• Close partnership with leadership during a high‑growth phase