Executive Assistant to CEO & CFO - Nutrition Plant Engineering Division (f/m/d)

GEA Group; Düsseldorf; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

A global engineering company in Düsseldorf seeks an Executive Assistant to support the CEO and CFO. Responsibilities include managing schedules, organizing board meetings, and facilitating communications with stakeholders. Ideal candidates should have strong organizational and communication skills, be proficient in MS Office, and be fluent in both English and German. This role offers professional development opportunities within a collaborative international work culture.

Leistungen

30 days of vacation per year

Company pension plan

Discounts on fitness memberships

Good public transport connections

JobRad including subsidy

Qualifikationen

• Several years of experience supporting senior executives in an international business environment.
• Forward-looking and solution-oriented actions with a high degree of initiative.
• Professional demeanor, discretion, and reliability when handling confidential matters.

Aufgaben

• Manage complex calendars and coordinate meetings for the CEO and CFO.
• Organize internal and external board-level meetings including documentation.
• Act as the central contact point between executives and stakeholders.

Kenntnisse

Proficiency in MS Office

Strong organizational skills

Fluent in English

Fluent in German

Strong interpersonal skills

Ausbildung

Degree in economics or comparable qualification

Tools

SAP knowledge

Jobbeschreibung

Responsibilities

Are you a proactive, highly organized professional and looking to take your career to the next level? GEA Group is seeking an Executive Assistant (f/m/d) to actively support the CEO and CFO of our Nutrition Plant Engineering Division in Düsseldorf.

In this pivotal role, you will work closely with top-level executives, contribute to strategic decision-making processes, and ensure the smooth operation of day-to-day activities at the leadership level. If you're ready to thrive in a fast-paced, international environment and want to be part of a global company shaping the future of nutrition technologies, we look forward to your application.

Your responsibilities

• Manage complex calendars and coordinate meetings, appointments, and events for the CEO and CFO; coordinate business travel arrangements, manage expenses, process invoices, contract/document processing and general office management
• Organize internal and external board-level meetings, including agenda preparation, minute-taking, and follow-up documentation
• Act as the central point of contact between the executives and internal/external stakeholders
• Track and control action points, resubmissions, deadlines, and key dates
• Coordinate decision-making processes at the top management level by supporting analyses, reports and statistics and creating presentation material

Project & Task Tracking

• Independent project management and collaboration on challenging projects
• Work on a variety of strategic problems and issues as well as ad-hoc tasks
• Moderation and presentation in meetings and conference calls, including fluent and confident presentations in English
• Support with documentation and follow-ups for internal and cross-functional projects
• Active participation in selected Group projects and taking on ad-hoc special tasks as needed

Your Profile / Qualifications

• Successfully completed degree (e.g. economics) or a comparable qualification
• Business Development and / or strategic know-how preferred
• Several years of experience supporting senior executives in an international business environment
• Forward-looking and solution-oriented action, as well as a high degree of initiative and flexibility
• Strong organizational and communication skills, high level of initiative, independence and a structured way of working as well as discretion and loyalty
• Professional demeanor, discretion, and reliability when handling confidential matters
• Proficiency in MS Office (Outlook, PowerPoint, Excel); SAP knowledge is a plus
• Strong interpersonal and communication skills, both written and verbal
• Fluent in English and German (both required)

Why Join GEA?

• A collaborative and international work culture
• Exposure to strategic decision-making processes
• Professional development opportunities within a global organization
• A role where your contributions make a direct impact on business outcomes
• Company pension plan and accident insurance
• 30 days of vacation per year plus December 24th and 31st
• Company benefits - discounts on fitness memberships, etc.
• JobRad including subsidy
• Good public transport connections with subsidy

Ready to apply?

Ready to step into a role where you work side-by-side with leadership and help shape the future of GEA? Apply now and become a valued part of GEA’s success.

Did we spark your interest? Then please click apply above to access our guided application process.