Executive Assistant / Personal Assistant

Promethion Industries; Berlin; Ibrido; EUR 60.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Permanent contract from day one

Hybrid working model

Home office equipment

Descrizione del lavoro

Promethion Industries in Berlin is seeking a proactive Personal Assistant to support the CEO with day-to-day priorities, calendar, travel, and communications. You will prepare for meetings, coordinate materials, and manage confidential information with discretion.

You will also extend administrative support to the Senior Team and the Founder’s Office, coordinating travel, events, and cross-functional scheduling.

Competenze

• Several years of experience as a Personal Assistant, Executive Assistant or similar role supporting a senior executive.
• Proven experience managing complex calendars, travel arrangements, and administrative responsibilities.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication in German and English.

Mansioni

• Provide high-level, proactive support to the CEO in managing day-to-day priorities, schedule and commitments.
• Own and proactively manage the CEO’s calendar, ensuring effective prioritization of time and appointments.
• Prepare the CEO for meetings, travel and key engagements with relevant information and logistics.
• Handle confidential information with discretion and professionalism.
• Coordinate travel planning and arrangements for the CEO, including itineraries and logistics.
• Over time, provide administrative support to members of the Senior Team and Founder’s Office.

Conoscenze

Calendar management

Travel planning

Executive support

Discretion

Multitasking

Written and verbal communication

Descrizione del lavoro

About Promethion Industries

Promethion Industries is a European defence technology company building autonomous supremacy systems for aerial and multi-domain operations. Our mission is to enable decisive autonomy for NATO-aligned forces through tightly integrated autonomy stacks designed and built in Europe. Our focus is defensive and counter-system capabilities, including anti-UAS and resilient autonomy under contested conditions.

Your mission with us

• Provide high-level, proactive support to the CEO in managing their day-to-day priorities, schedule, and commitments
• Own and proactively manage the CEO’s calendar, ensuring effective prioritization of time and appointments
• Prepare the CEO for meetings, travel, and key engagements by coordinating relevant information, materials, and logistics in advance
• Manage travel planning and arrangements for the CEO, including complex itineraries, accommodations, transportation, and last-minute changes
• Handle correspondence, scheduling, and selected communications on behalf of the CEO
• Handle confidential and sensitive information with the highest level of discretion and professionalism
• Over time, provide administrative and organizational support to members of the Senior Team and the Founder’s Office, including travel coordination and scheduling
• Coordinate administrative arrangements for the Founder’s Office and other senior team members as needed
• Support the planning, tracking and execution of projects, workshops and events

Your contribution to the team (required)

• Several years of experience as a Personal Assistant, Executive Assistant, or in a comparable role supporting a senior executive
• Proven experience managing complex calendars, travel arrangements, and administrative responsibilities
• Exceptional organizational and time-management skills
• Strong ability to prioritize and manage multiple, sometimes competing, requests
• High level of discretion, confidentiality, integrity, and reliability
• Highly proactive working style with a natural ability to anticipate needs
• Excellent attention to detail and strong follow-through
• Strong written and verbal communication skills in German and English

Your stand-out

• Previous experience working with or alongside political institutions, government bodies, international organizations, or diplomatic environments
• Familiarity with international and institutional settings, including experience coordinating with senior representatives, public officials, or high-level external stakeholders
• High emotional intelligence and an excellent sense of context, timing, and priorities

Why join us?

• Build for the long term: We are looking for people who want to grow with us and contribute to our shared success. That’s why we offer a permanent contract from day one.
• Focus on what matters: We offer a modern, technology-open working environment with a strong minimum-meeting culture, short decision-making paths, and fast, straightforward communication.
• Work that fits your life: Our hybrid working model and home office equipment give you the flexibility to structure your day in a way that fits your individual needs.
• Your skills are valued: We recognize the experience and capabilities you bring to the team. You can expect a fair and competitive compensation package that reflects your contribution.

Don’t worry if you don’t tick every box - if you believe you could be a great fit for the role, we’d still love to hear from you.