Executive Assistant (m/f/d) - Hamburg (1 year fixed-term)

Pandora Jewelry, LLC; Hamburg; Hybrid; EUR 50.000 - 65.000; Vollzeit

Benefits dieser Stelle

30 days vacation

Flexible working hours

2 days home office

Work from Europe up to 20 days/yr

Professional development modules

Urban Sports Club membership

Running club

OpenUp wellbeing platform

Pension scheme

Employee referrals rewards

Jewellery discount

Public transport subsidy

Home office equipment allowance (up to

Lunch vouchers

Zusammenfassung

Pandora in Hamburg seeks an Executive Assistant (m/f/d) to support our General Manager Northern Europe on a one-year fixed-term maternity cover. You’ll help create structure, manage priorities, and ensure smooth daily operations across the Northern Europe organisation.

Open with strong relationship-building, organisational skills, and fluency in English; German knowledge is a plus. Flexible hours, travel coordination, and events experience are valued as part of our dynamic office culture.

Qualifikationen

• Excellent relationship-building and communication skills.
• Strong organizational skills to manage competing priorities.
• A keen attention to detail with a proactive, service-oriented approach.
• The confidence to take ownership and drive initiatives forward.
• Fluency in English; German language skills are a plus.

Aufgaben

• Coordinate complex calendars, meetings, travel arrangements, and key business activities with accuracy and attention to detail.
• Prepare presentations, reports, meeting materials, and other business documentation that support effective decision-making.
• Manage expense reporting and administrative processes in an efficient and timely manner.
• Take the lead in planning and coordinating headquarters events, creating engaging experiences for employees and visitors.
• Support the day-to-day operations of the office and provide leadership and guidance to the Office Manager.
• Build strong relationships with stakeholders across the organisation, acting as a trusted point of contact for a wide range of business matters.
• Contribute to projects and initiatives that support business priorities and help drive continuous improvement.
• Provide flexible support across teams and senior leadership when needed, embracing new challenges and opportunities as they arise.

Kenntnisse

Relationship building

Organisational skills

Attention to detail

Proactive service-oriented

Ownership mentality

Stakeholder communication

English fluency

German knowledge

Tools

Microsoft Office

Jobbeschreibung

Executive Assistant(m/f/d) – Hamburg (1 year fixed-term)

We are looking for an Executive Assistant (m/f/d) to support our General Manager Northern Europe in Hamburg. This is a one-year fixed-term maternity cover role with broad exposure across our Northern Europe organisation.

WE DELIVER WE DREAM WE CARE WE DARE

WE DELIVER - Let's deliver together:

• In this role, you'll be a trusted partner to our General Manager, helping to create structure, drive priorities, and ensure the smooth day-to-day running of the business. You'll work at the heart of the organisation, collaborating with stakeholders across teams and contributing to a positive and productive office environment.
• Partner closely with the General Manager, providing proactive support and helping to keep priorities, schedules, and commitments on track.
• Coordinate complex calendars, meetings, travel arrangements, and key business activities with accuracy and attention to detail.
• Prepare presentations, reports, meeting materials, and other business documentation that support effective decision-making.
• Manage expense reporting and administrative processes in an efficient and timely manner.
• Take the lead in planning and coordinating headquarters events, creating engaging experiences for employees and visitors.
• Support the day-to-day operations of the office and provide leadership and guidance to the Office Manager.
• Build strong relationships with stakeholders across the organisation, acting as a trusted point of contact for a wide range of business matters.
• Contribute to projects and initiatives that support business priorities and help drive continuous improvement.
• Provide flexible support across teams and senior leadership when needed, embracing new challenges and opportunities as they arise.

WE DREAM - This is what we dream of:

• A talent for building relationships and communicating with impact.
• Strong organisational skills and the ability to manage competing priorities effectively.
• A keen attention to detail and a commitment to delivering exceptional results.
• A proactive, service-oriented approach and a genuine enthusiasm for helping others.
• The confidence to take ownership, solve problems, and drive initiatives forward.
• The ability to work comfortably with stakeholders at all levels, including senior leadership.
• Resilience, adaptability, and a positive attitude in a dynamic environment.
• Good working knowledge of Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Fluency in English, with German language skills considered a plus.

We CARE - what you can expect:

We trulycare to offer you a great place to work!

Wellbeing, development&flexibility:

• 30 days of vacation & special leave days (e.g. 1 day at your birthday or 2 days at your own wedding)
• Flexible working hours with opportunities for mobile working (2 days home office & 3 days office/week)
• Work from anywhere: Work up to 20 days within 12 months from anywhere in Europe
• Personal and professional development through regular e-learning modules, training and workshops
• Urban Sports Club membership at a reduced Pandora-Corporate-Rate
• Running club: Join our weekly running club where you clear your mind with an Alster-run after a working day
• Cooperation with OpenUp, a digital platform for mental well-being: We support you to thrive at work and beyond

Discounts&subsidies:

• Corporate benefits & free access to a benefits portal for discounted tickets for different events
• A great discount on our jewellery
• Company subsidised public transport ticket (we take over 25€ of the Deutschlandticket)
• Mobile Working Kit Allowance: We support you with a maximum of 500€ for your home office equipment
• Lunch allowance: Monthly pluxee vouchers – for flexible use and accepted in many restaurants and supermarkets
• Attractive company pensions scheme with an insurance package
• Pandorians refer Pandorians: We are very thankful for your employee referrals and will reward you for successful referrals

Office & Pandora culture:

• Dogs are very welcome!
• Beautiful & modern office space in the Hamburg city center
• Internationally successful company with a flat hierarchy
• A highly motivated team with a Can-Do-Attitude
• Cozy coffee area where you can grab a cup of coffee and meet for a chat

Celebrations&team-time:

We love to celebrate special moments together that matter to us like your birthday, where you are given a special leave day, or with corporate events in the summertime and at Christmas – after-work gatherings and team events are key highlights as well!

WE DARE - We dare you to apply.

We are looking forward to welcoming you!

About Pandora

Pandora is the world's largest jewellery brand, specialising in the design, crafting and marketing of accessible luxury jewellery made from high-quality materials. Each piece is created to inspire self-expression, allowing people to share their stories and passions through meaningful jewellery. Pandora jewellery is sold in more than 100 countries through 7,000 points of sale, including more than 2,800 concept stores.

Headquartered in Copenhagen, Denmark, Pandora employs around 39,000 people worldwide and crafts its jewellery with 100% recycled silver and gold. Pandora is committed to leadership in sustainability and has set out to halve greenhouse gas emissions across its value chain by 2030. Pandora is listed on the Nasdaq Copenhagen stock exchange and generated revenue of DKK 32.5 billion (EUR 4.4 billion) in 2025.