Executive Assistant (m/f/d)

TecAlliance; Weikersheim; Hybrid; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading global automotive data company is seeking an Executive Assistant in Baden-Württemberg. You will support the leadership team, ensure effective meeting coordination, and manage strategic workflows. The ideal candidate has strong organizational skills and is fluent in English. This full-time role offers the chance to work in a dynamic environment across multiple locations including Weikersheim and remote options.

Qualifikationen

• Ability to analyze and prioritize executive-level content for decision-making.
• Experience as an executive assistant in a global organization is a plus.
• Strong organizational skills to manage multiple tasks.

Aufgaben

• Plan and structure leadership meetings, capturing minutes.
• Review and prioritize decision-making materials.
• Monitor key priorities and projects across the organization.
• Coordinate workflows between different parts of the organization.

Kenntnisse

Strategic communication

Organizational skills

Fluency in English

Proficiency with Confluence

Proficiency with Jira

Proficiency with Azure DevOps

Proficiency with MS Teams

Familiarity with agile meeting formats

Ausbildung

Degree in business administration or related field

Commercial training/apprenticeship

Jobbeschreibung

Corporate Steering & Development

Multiple locations

Executive Assistant (m/f/d)

Apply for this job

TecAlliance interconnects global automotive aftermarket data and knowledge from order to invoice. With over 900 colleagues working relentlessly in 140 countries, we are owned by 34 automotive companies like Bosch, Continental, Rheinmetall, and ZF. We act as an information hub and process facilitator for them, ensuring standardized processes that help clients save costs (process and indirect costs) and time through efficient processes enabled by our software.

Florian Merz is building a new team — Organizational Steering & Development — and we’re looking for someone like you to step into a critical assistant role — helping the leadership team stay structured, focused, and aligned. You’ll be the backbone of executive coordination, ensuring meetings run smoothly, decisions are followed up, and priorities stay clear.

You Will Own Executive Coordination — Meaning

• Meeting Management: Plan and structure functional leadership meetings, capture comprehensive minutes, and ensure follow‑up tasks are tracked and completed.
• Content Prioritization: Review and prioritize decision‑making materials — like strategy decks or performance reports — to ensure the right topics land on the agenda.
• Strategic Tracking: Monitor key priorities and projects across the TecAlliance Group, working closely with senior stakeholders.
• Cross‑Company Alignment: Coordinate workflows between different parts of the organization, partnering with them to keep everyone aligned.

You’re a strategic communicator with a sharp eye for detail and a deep understanding of investor relations. You know how to build trust and deliver clarity — even under pressure.

Your Role

• A degree or commercial training/apprenticeship in business administration or a related field.
• The ability to quickly grasp, analyze & prioritize executive‑level content for decision‑making.
• Strong organizational skills to manage multiple tasks and ensure timely communication across stakeholders.
• Profound experience as an executive assistant in a global, scale‑up organization is a plus.
• Proficiency with collaboration tools like Confluence, Jira, Azure DevOps, and MS Teams.
• Familiarity with agile meeting formats (e.g., time‑boxing, backlogs).
• Fluency in English; German, Dutch and Spanish are a strong advantage.
• All candidates must be legally authorized to work in a country listed in the job posting, where we have an established legal entity and payroll system. We are currently unable to consider candidates who require relocation, visa support, or are located outside that country. If you hold a work permit and are already moved to the country, you may still apply.
• If you apply for a specific country, you must work from within that country. It is not possible to work from abroad. You can work at any location within the borders of the listed country, unless the job posting specifies a certain city.

Contract title for this role is Executive Assistant.

Department: Corporate Steering & Development

Role: Software Development

Locations: Weikersheim [Würzburg], Germany; Remote, Ismaning [Munich], Cologne

Employment type: Full‑time

About TecAlliance

Helping our customers to sell more parts & make things easier with our data and solutions based on our globally leading data standards.

Co‑workers 850 +