Executive Assistant (m/f/d)

NVision Quantum Technologies; Ulm; Hybrid; EUR 60.000 - 85.000; Vollzeit

Benefits dieser Stelle

Stock options

Onsite work with home-office options

Annual health budget

Relocation support

Flexible working hours

30 vacation days

Zusammenfassung

NVision Quantum Technologies is seeking an experienced Executive Assistant to support our senior leadership within the Business Services Team. You will manage complex calendars across time zones, arrange travel, handle expenses, and provide proactive administrative support to keep operations running smoothly.

Ideal candidates have a bachelor's degree, at least 5 years of EA experience, and fluency in German and English, with strong organizational skills and the ability to adapt to changing

Qualifikationen

• Bachelor's degree in a relevant field preferred.
• Minimum 5 years of experience as an Executive or Personal Assistant.
• Proficiency in MS Office or Google Workspace.
• Excellent written and verbal communication in German and English.

Aufgaben

• Calendar management: own and manage complex executive calendars across time zones.
• Coordinate travel arrangements including flights, accommodation, transportation, and itineraries.
• Handle expenses and reimbursements, ensuring accurate and timely submission.
• Provide administrative and executive support to senior leadership.
• Organize and coordinate team meetings, external visits, and workshops.
• Assist in the coordination and execution of special projects and initiatives.
• Provide administrative support to the Business Services team as needed.

Kenntnisse

Time management

Organizational skills

Communication

German language

English language

Ausbildung

Bachelor's degree in business administration or related field

Tools

MS Office

Google Workspace

Jobbeschreibung

Your mission

As an Executive Assistant (m/f/d) at NVision, you will be an integral part of our Business Services Team, contributing to the overall success of our organization by ensuring efficient operations and seamless support for our senior leadership and, on occasion, the Business Services team. Your tasks:

• Calendar management: own and manage complex executive calendars, including scheduling internal and external meetings across multiple time zones. Proactively prioritize meetings and resolve scheduling conflicts.


• Coordinate travel arrangements including flights, accommodation, transportation, and itineraries. Ensure travel plans are efficient, cost-conscious, and aligned with business priorities, while handling last-minute changes.


• Handle expenses and reimbursements, ensuring accurate and timely submission.


• Provide administrative and executive support to senior leadership.


• Organize and coordinate team meetings, external visits, and workshops.


• Assist in the coordination and execution of special projects and initiatives.


• Provide administrative support to the Business Services team as needed.

Your profile

• Education in a relevant field. Bachelor's degree in business administration, communications, or a related field preferred.


• Minimum 5 years of experience as an Executive or Personal Assistant.


• Proficiency in using MS Office, or Google Workspace.


• Excellent written and verbal communication abilities in both German and English languages.


• Great attention to detail and accuracy, as well as special attention to meeting deadlines.


• Strong organizational and time-management skills with the ability to prioritize effectively.


• Proactive mindset to work independently, anticipate needs, and solve problems.


• Ability to adapt to changing priorities and manage multiple tasks efficiently.

Why us?

• Attractive compensation package, including a competitive base salary and stock options


• Role in a highly advanced and fast-growing startup company


• Impactful product promoting better understanding and treatment of cancer


• International team, from over 30 different nationalities


• Positive work environment with open communication and a collaborative mindset


• Onsite work at state-of-the-art facilities with home-office opportunities


• Indefinite employment contract


• 30 vacation days


• Flexible working hours


• Annual health budget (Allianz bKV)


• EGYM Wellpass


• Relocation support

Contact information

Jessica Addo

Talent Acquisition Manager

Email: [e-mail]

Web: www.nvision-quantum.com