Events & Conferences Manager (m/f/d)

Nvision Quantum; Lehr; Vor Ort; EUR 55.000 - 85.000; Vollzeit

Benefits dieser Stelle

Stock options

Hybrid working model

Relocation support

30 vacation days

Annual health budget (Allianz bKV)

EGYM Wellpass

Zusammenfassung

NVision Quantum is seeking an experienced events professional to lead end-to-end planning and execution for external events, exhibitions, and our flagship THINC conference.

You will collaborate with internal teams and external vendors to transform complex medical science into engaging live experiences, connecting our life-saving platform with leading researchers.

Qualifikationen

• 4+ years in event management or conference management.
• Proven track record of managing complex event logistics and building strong vendor relationships.
• Hands-on mindset with comfort coordinating booths, testing displays, and solving problems under pressure.
• Strong communication across cultures, with senior management and international partners.
• Fluent English; German skills are a plus.
• Location in/near the Ulm area or flexible to work from the office occasionally.

Aufgaben

• Act as the liaison between internal teams and global external vendors, managing timelines and deliverables.
• Scope and execute ad-hoc requests from Marketing and Sales, sourcing booth elements and promotional items.
• Coordinate logistics for NVision’s flagship conference THINC, including venues, catering and sponsors.
• Handle onsite and offsite logistics for domestic and international conferences, including print materials and shipments.
• Collaborate with PR, Communications, and Marketing to align event messaging and booth design.
• Plan and schedule cross-functional planning sessions and manage booth presence and speaking slots.
• Support budget management and vendor contracts, negotiating to maximize value.
• Arrange travel and accommodation logistics for event teams.

Kenntnisse

Event planning

Vendor management

Cross-cultural communication

English proficiency

Jobbeschreibung

Your mission

In this role, you will bring NVision’s breakthrough quantum technology to the global stage. You will lead the end‑to‑end operational planning and execution of our external events, international exhibitions, and our flagship conference. Acting as a central execution engine, you will collaborate heavily with internal teams and external vendors to turn complex medical science into engaging live experiences, directly connecting our life‑saving platform with the world’s leading clinical minds and researchers.

Your Responsibilities

• Act as the primary point of contact connecting internal teams (Marketing, Sales, Design, EAs) with global external vendors (hotels, booth builders, print shops, etc.). Manage all timelines, project deadlines, and deliverables.
• Independently scope and execute ad‑hoc requests from Marketing and Sales (e.g., sourcing new booth elements, SWAG, or hosting networking dinners). Efficiently gather competitive options and present clear recommendations to decision‑makers.
• Coordinate and execute all structural logistics for NVision’s flagship conference (THINC), managing relationships with venues, suppliers, catering, and sponsors.
• Manage all onsite and offsite logistics for domestic and international conferences (e.g., ISMRM, ESMRMB). Handle print materials, exhibit procurement, sponsorships, international shipments, and vendor communications.
• Partner closely with PR, Communications, and Marketing to align event messaging and organize booth designs, supplies, branded giveaways, and promotional materials.
• Coordinate onsite booth teams and schedules, ensuring smooth logistics and preparation for attending senior management, scientists, and product leads.
• Manage the timelines for NVision's annual global event calendar. Schedule and prepare materials for cross‑functional planning sessions, and fully action all approved booth presence, speaking slots, and poster sessions.
• Partner closely with Marketing budget owners to help manage event budgets, sponsorship agreements, and vendor contracts, negotiating with external suppliers to maximize value.
• Manage travel logistics for event teams, including booking hotels, securing venues for hosting customers or collaborators, and managing itinerary changes.

Your profile

• Experience: 4+ years in event management or conference management.
• Project Coordination: A proven track record of managing complex event logistics and building strong vendor relationships.
• Hands‑on Mindset: You enjoy the action of events, from coordinating booth builders and testing displays to problem‑solving under pressure.
• Communication: You thrive in international environments, collaborating across cultures and negotiating with global partners. You are comfortable aligning with senior management, providing regular updates to showcase event data, and guiding strategic decisions.
• Languages: English fluency is required; German skills would be a plus.
• Location: Ideally in/near the Ulm area, or with the flexibility to work from the office a few times a month.

Why us?

• Attractive compensation package, including a competitive base salary and stock options
• Key role in a highly advanced and fast‑growing startup company
• Impactful product promoting better understanding and treatment of cancer
• International team, from over 30 different nationalities
• Positive work environment with open communication and a collaborative mindset
• Hybrid working model
• Indefinite employment contract
• 30 vacation days
• Flexible working hours
• Annual health budget (Allianz bKV)
• EGYM Wellpass
• Relocation support

Contact information

Jessica Addo

Talent Acquisition Manager

Email: [e-mail]

Web: www.nvision-quantum.com