Executive Assistant (m/f/d)

Nvision Quantum; Ulm; Vor Ort; EUR 52.000 - 76.000; Vollzeit

Benefits dieser Stelle

Stock options

Onsite facilities

Relocation support

Health budget

EGYM Wellpass

30 vacation days

Zusammenfassung

NVision Quantum in Germany is seeking an Executive Assistant (m/f/d) to support our senior leadership within the Business Services Team. You will manage complex calendars, coordinate travel, prepare reports, and provide professional administrative support across the organization.

The ideal candidate has a bachelor's degree, 5+ years in an EA role, excellent German and English, strong organization, and a proactive, independent work style.

Qualifikationen

• Bachelor's degree in business administration, communications or related field.
• Minimum 5 years of experience as an Executive or Personal Assistant.
• Proficiency in MS Office or Google Workspace.
• Excellent written and verbal communication in German and English.

Aufgaben

• Manage complex executive calendars and scheduling across time zones.
• Coordinate travel arrangements and itineraries, including last-minute changes.
• Handle expenses and reimbursements with timely submissions.
• Provide administrative support to senior leadership.
• Organize and coordinate team meetings, external visits and workshops.
• Assist in coordinating and executing special projects.
• Provide administrative support to the Business Services team as needed.

Kenntnisse

MS Office

Google Workspace

Calendar management

Travel coordination

Bilingual German/English

Ausbildung

Bachelor's degree

Tools

MS Office

Google Workspace

Jobbeschreibung

Your mission

As an Executive Assistant (m/f/d) at NVision, you will be an integral part of our Business Services Team, contributing to the overall success of our organization by ensuring efficient operations and seamless support for our senior leadership and, on occasion, the Business Services team.

Your tasks:

• Calendar management: own and manage complex executive calendars, including scheduling internal and external meetings across multiple time zones. Proactively prioritize meetings and resolve scheduling conflicts.
• Coordinate travel arrangements including flights, accommodation, transportation, and itineraries. Ensure travel plans are efficient, cost-conscious, and aligned with business priorities, while handling last-minute changes.
• Handle expenses and reimbursements, ensuring accurate and timely submission.
• Provide administrative and executive support to senior leadership.
• Organize and coordinate team meetings, external visits, and workshops.
• Assist in the coordination and execution of special projects and initiatives.
• Provide administrative support to the Business Services team as needed.

Your profile

• Education in a relevant field. Bachelor\'s degree in business administration, communications, or a related field preferred.
• Minimum 5 years of experience as an Executive or Personal Assistant.
• Proficiency in using MS Office, or Google Workspace.
• Excellent written and verbal communication abilities in both German and English languages.
• Great attention to detail and accuracy, as well as special attention to meeting deadlines.
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Proactive mindset to work independently, anticipate needs, and solve problems.
• Ability to adapt to changing priorities and manage multiple tasks efficiently.

Why us?

• Attractive compensation package, including a competitive base salary and stock options
• Role in a highly advanced and fast-growing startup company
• Impactful product promoting better understanding and treatment of cancer
• International team, from over 30 different nationalities
• Positive work environment with open communication and a collaborative mindset
• Onsite work at state-of-the-art facilities with home-office opportunities
• Indefinite employment contract
• 30 vacation days
• Flexible working hours
• Annual health budget (Allianz bKV)
• EGYM Wellpass
• Relocation support

Contact information

Join us in making a difference! Submit your application to be considered for this exciting opportunity.

Jessica Addo

Talent Acquisition Manager

Email: [e-mail]

Web: www.nvision-quantum.com