Executive Assistant (m/f/d)

documenta und Museum Fridericianum gGmbH; Kassel; Vor Ort; EUR 42.000 - 50.000; Vollzeit

Zusammenfassung

documenta und Museum Fridericianum gGmbH in Kassel seeks an Executive Assistant (m/f/d) to support executive management with day-to-day operations, scheduling, and communications. The role is full-time and temporary through December 31, 2027, with potential for growth within the institution.

You will prepare and follow up on meetings, create and edit documents and presentations, and coordinate with internal and external contacts.

Qualifikationen

• Completed business training or a comparable qualification.
• Professional experience in an assistant, secretarial, or comparable administrative role is desirable.
• Excellent written and spoken German and English skills.
• Flexible, dedicated, and able to handle a varied role.
• Strong sense of responsibility and discretion.

Aufgaben

• Supporting management in day-to-day operational and organizational tasks.
• Coordinating and organizing appointments, meetings, and events.
• Preparing for and following up on meetings and appointments.
• Creating, formatting, and editing documents, presentations, and reports.
• Coordinating and communicating with internal and external contacts.

Kenntnisse

Excellent organizational skills

Excellent communication skills

German and English skills

Ausbildung

Completed business training or a comparable qualification

Jobbeschreibung

documenta and Museum Fridericianum gGmbH is a nonprofit corporation owned by the City of Kassel and the State of Hesse. Its responsibilities include the documenta exhibition, which takes place every five years, the Fridericianum, the documenta archive, and the documenta Halle.

To support our executive management, we are seeking a dedicated and reliable Executive Assistant (m/f/d) to start as soon as possible.

The position is temporary through December 31, 2027 —in part to cover a sick leave absence—and also offers the opportunity to grow professionally within our institution and take on new areas of responsibility.

• Supporting management in day-to-day operational and organizational tasks
• Coordinating and organizing appointments, meetings, and events
• Preparing for and following up on meetings and appointments
• Creating, formatting, and editing documents, presentations, and reports
• Coordinating and communicating with internal and external contacts

documenta and Museum Fridericianum gGmbH is a nonprofit corporation owned by the City of Kassel and the State of Hesse. Its responsibilities include the documenta exhibition, which takes place every five years, the Fridericianum, the documenta archive, and the documenta Halle.

To support our executive management, we are seeking a dedicated and reliable Executive Assistant (m/f/d) to start as soon as possible.

The position is temporary through December 31, 2027 —in part to cover a sick leave absence—and also offers the opportunity to grow professionally within our institution and take on new areas of responsibility.

Für den Standort Kassel suchen wir:

Executive Assistant (m/f/d) Your Responsibilities:

• Supporting management in day-to-day operational and organizational tasks
• Coordinating and organizing appointments, meetings, and events
• Preparing for and following up on meetings and appointments
• Creating, formatting, and editing documents, presentations, and reports
• Coordinating and communicating with internal and external contacts

Your Profile:

• Completed business training or a comparable qualification
• Professional experience in an assistant, secretarial, or comparable administrative role is desirable
• Excellent organizational and communication skills, as well as a strong sense of responsibility and discretion
• Confident and professional demeanor
• Flexibility, dedication, and a passion for a varied role
• Excellent written and spoken German and English skills

Your weekly work schedule is 40 hours. The job is based in Kassel.

We value diversity and therefore welcome applications from everyone—regardless of gender or gender identity, ethnic origin or nationality, age, religion or worldview, disability, sexual orientation or social background.

We strongly encourage people with disabilities and people seeking equal opportunity to apply. Since our workspaces are located in historic buildings that are not fully accessible, we will work together to find individualized solutions.