Executive Assistant (m/f/d)

ALSTOM Gruppe; Berlin; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

Alstom is seeking an Executive Assistant to provide seamless support to senior leadership in Berlin. You will coordinate complex schedules, travel, and meetings, handling confidential information with discretion and acting as the primary contact for internal and external stakeholders.

You will prepare documents and presentations for decision-making, and support strategic initiatives with a regional impact. Fluency in English and German is required; French is a plus.

Qualifikationen

• Proven experience as an Executive Assistant or in a similar role supporting senior management.
• Strong organizational skills and the ability to manage multiple priorities under tight deadlines.
• Exceptional communication skills, both written and verbal, in English and German. French would be of benefit.
• High level of discretion and ability to handle confidential information responsibly.
• Proficiency with digital tools including MS Office Suite and virtual collaboration platforms.

Aufgaben

• Coordinate complex schedules, meetings, and travel arrangements to ensure efficiency and priorities for leadership.
• Manage sensitive and confidential information with professionalism and discretion.
• Serve as the key point of contact for internal and external stakeholders, ensuring clear communication, timely follow-up, and smooth coordination.
• Prepare documentation, presentations, and reports to support informed decision-making.
• Support the execution of strategic initiatives by coordinating special tasks and contributing to change processes with regional impact.

Kenntnisse

Executive support

Organization

Communication (EN/DE)

Discretion

MS Office

Virtual collaboration tools

Tools

MS Office Suite

Virtual collaboration platforms

Jobbeschreibung

At Alstom, we build what millions depend on daily - rail transportation systems that can't afford to fail. We're more than 85,000 people worldwide creating the industry's most diverse portfolio: high-speed trains, metros, trams, maintenance services and integrated systems.

More Than a Job: A Mission

We're looking for a skilled Executive Assistant to provide seamless support to our senior leadership team. You'll work alongside people who show up with ownership, passion, and dedication.

Your Role, Your Impact

• Coordinate complex schedules, meetings, and travel arrangements to ensure efficiency and priorities for leadership.
• Manage sensitive and confidential information with professionalism and discretion.
• Serve as the key point of contact for internal and external stakeholders, ensuring clear communication, timely follow-up, and smooth coordination.
• Prepare documentation, presentations, and reports to support informed decision-making.
• Support the execution of strategic initiatives by coordinating special tasks and contributing to change processes with regional impact.

You'll work with sharp, committed teams solving complex challenges that shape the future of mobility while ensuring leaders stay focused on critical priorities as an Executive Assistant.

What You Bring

• Proven experience as an Executive Assistant or in a similar role supporting senior management.
• Strong organizational skills and the ability to manage multiple priorities under tight deadlines.
• Exceptional communication skills, both written and verbal, in English and German. French would be of benefit.
• High level of discretion and ability to handle confidential information responsibly.
• Proficiency with digital tools including MS Office Suite and virtual collaboration platforms.

How Success Is Measured

• Accuracy and timeliness in scheduling and administrative tasks.
• Positive feedback from leadership and team members on support provided.
• Ability to anticipate needs and resolve logistical challenges proactively.

Alstom, A Great Place to Grow

• Join a global leader dedicated to sustainable mobility and innovation.
• Work in Berlin, a dynamic hub of culture and cutting-edge rail solutions.
• Grow your career in a supportive environment focused on development and inclusion.

Here, progress isn't always easy — the scale is massive, the tasks are complex — but the impact is real. Because when the system runs, the train moves, and the city connects — that feeling stays with you. And the legacy lasts.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type:Experienced