Executive Assistant (German & English speaking)(M/F/D)

MobiLab Solutions; Köln; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

An innovative AI-driven technology company in Cologne seeks a detail-oriented Executive Assistant to support the Managing Director. Responsibilities include managing schedules, preparing reports, and handling confidential communications. Candidates must be fluent in German and English, highly organized, and proactive. Join a dynamic team that values creativity and inclusivity, offering a supportive environment for professional growth.

Leistungen

Public transport ticket

Access to industry conferences

Company pension scheme

Qualifikationen

• Fluency in German and English with strong communication skills.
• Highly organized and able to maintain an overview in busy times.
• Proactive problem solver who helps others.

Aufgaben

• Manage calendars, travel plans, and meetings efficiently.
• Prepare presentations, reports, and meeting materials.
• Act as first point of contact for communications.
• Handle confidential topics with trustworthiness.
• Support project coordination with deadlines and budgets.
• Organize events, workshops, and team meetings.

Kenntnisse

Fluent in German and English

Highly organized

Proactive problem solving

Discretion and reliability

Tools

M365 (Word, Excel, PowerPoint)

Slack

Teams

Outlook

Gmail

Jobbeschreibung

Overview

We’re looking for a dependable and detail-oriented Executive Assistant to support our Managing Director in day-to-day operations. This role is about keeping things running smoothly, organizing, coordinating, anticipating needs, and helping the Managing Director stay focused on what matters most. You’ll handle communication, scheduling, and organization with confidence and discretion. You’ll work closely with different teams across the company, help manage information flow, and make sure deadlines, meetings, and projects stay on track. You’ll work directly with the Managing Director of an innovative, AI-driven technology company. It’s a varied and responsible role where trust, collaboration, and professionalism are key. You’ll be part of a culture that values initiative, clear communication, and people who quietly keep everything running smoothly.

Responsibilities

• Managing calendars, travel plans, and meetings; keeping priorities clear and time well spent.
• Preparing presentations, reports, and meeting materials.
• Acting as the first point of contact for internal and external communication.
• Handling confidential topics such as contracts, budgets, and HR information with absolute trustworthiness.
• Supporting project coordination: tracking deadlines, budgets, and follow-ups with project owners.
• Assisting in organizing internal and external events, workshops, and team meetings (on-site and remote).
• Helping with proofreading, website updates, and marketing or event-related coordination.
• Maintaining smooth collaboration across tools like M365, Slack, Teams, Confluence, and SharePoint.

Requirements / This is you

• You’re fluent in German and English, confident in communication, and comfortable writing emails and documents in both.
• You’re highly organized, structured, and able to keep an overview even when things get busy.
• You think ahead, solve problems proactively, and like to make things easier for others.
• You're willing to take on responsibility and do not shy away to be proactive in a dynamic and fast-paced working environment.
• You're a discreet, reliable, and professional someone who can be trusted with sensitive information.
• You’re confident using:
• M365 (Word, Excel, PowerPoint)
• Slack, Teams, Outlook, Gmail

About Us

At MobiLab, we are committed to empowering our employees to bring their creative mindset into action, guiding our customers toward reaching their full data potential, and becoming Cloud-native organizations. We are a diverse and dynamic team united by delivering engineering excellence. We are committed to inclusivity, where individuals of all backgrounds, including those with disabilities, feel welcomed and valued. You will directly impact how future business works and contribute to industry-leading companies. We are dedicated to growing our employees. Our company culture encourages knowledge sharing and learning with a dedicated MobiLab Career Development. Our headquarters, located in the heart of Cologne, offers a creative work environment. We provide a range of benefits, including a public transport ticket, access to industry conferences, a company pension scheme, and more. If you’re passionate about Cloud Integration and striving for engineering perfection, we invite you to join our MobiLab Team. Let’s grow together!