Executive Assistant (German & English speaking)(M / F / D)

MobiLab Solutions GmbH; Köln; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

An innovative AI-driven technology company in Cologne is seeking a detail-oriented Executive Assistant. The role involves supporting the Managing Director with communication, scheduling, and project coordination. Ideal candidates are fluent in German and English with strong organizational skills. Benefits include a public transport ticket and access to industry conferences. Join our dynamic team and contribute to engineering excellence.

Leistungen

Public transport ticket

Access to industry conferences

Company pension scheme

Qualifikationen

• You’re fluent in German and English, confident in communication, and comfortable writing emails and documents in both.
• You’re highly organized, structured, and able to keep an overview even when things get busy.
• You're discreet, reliable, and professional, trusted with sensitive information.

Aufgaben

• Managing calendars, travel plans, and meetings, ensuring priorities are clear.
• Preparing presentations, reports, and meeting materials.
• Acting as the first point of contact for communication.
• Supporting project coordination: tracking deadlines, budgets, and follow-ups.
• Assisting in organizing internal and external events.

Kenntnisse

Fluent in German

Fluent in English

Organizational skills

Communication skills

Problem-solving

Proactivity

Tools

M365

Slack

Teams

Confluence

SharePoint

Jobbeschreibung

Executive Assistant (German & English speaking)(M/F/D)

First insights

We’re looking for a dependable and detail-oriented Executive Assistant to support our Managing Director in day-to-day operations. This role is about keeping things running smoothly, organizing, coordinating, anticipating needs, and helping the Managing Director stay focused on what matters most.

You’ll handle communication, scheduling, and organization with confidence and discretion. You’ll work closely with different teams across the company, help manage information flow, and make sure deadlines, meetings, and projects stay on track.

You’ll work directly with the Managing Director of an innovative, AI-driven technology company. It’s a varied and responsible role where trust, collaboration, and professionalism are key. You’ll be part of a culture that values initiative, clear communication, and people who quietly keep everything running smoothly.

That’s what it’s about

Managing calendars, travel plans, and meetings; keeping priorities clear and time well spent.

Preparing presentations, reports, and meeting materials.

Acting as the first point of contact for internal and external communication.

Handling confidential topics such as contracts, budgets, and HR information with absolute trustworthiness.

Supporting project coordination: tracking deadlines, budgets, and follow-ups with project owners.

Assisting in organizing internal and external events, workshops, and team meetings (on-site and remote).

Helping with proofreading, website updates, and marketing or event-related coordination.

Maintaining smooth collaboration across tools like M365, Slack, Teams, Confluence, and SharePoint.

This is you

You’re fluent in German and English, confident in communication, and comfortable writing emails and documents in both.

You’re highly organized, structured, and able to keep an overview even when things get busy.

You think ahead, solve problems proactively, and like to make things easier for others.

You're willing to take on responsibility and do not shy away to be proactive in a dynamic and fast-paced working environment.

You're a discreet, reliable, and professional someone who can be trusted with sensitive information.

At MobiLab, we are committed to empowering our employees to bring their creative mindset into action, guiding our customers toward reaching their full data potential, and becoming Cloud-native organizations.

We are a diverse and dynamic team united by delivering engineering excellence. We are committed to inclusivity, where individuals of all backgrounds, including those with disabilities, feel welcomed and valued. You will directly impact how future business works and contribute to industry-leading companies.

We are dedicated to growing our employees. Our company culture encourages knowledge sharing and learning with a dedicated MobiLab Career Development. Our headquarters, located in the heart of Cologne, offers a creative work environment. We provide a range of benefits, including a public transport ticket, access to industry conferences, a company pension scheme, and more.

If you’re passionate about Cloud Integration and striving for engineering perfection, we invite you to join our MobiLab Team. Let’s grow together!