Executive Assistant (f / m / d) with German and Russianskills

AUTODOC SE; Berlin; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading technology company in Berlin is seeking an experienced Executive Assistant with fluency in German and Russian. The role includes managing the manager's calendar, organizing trips and meetings, and supporting performance reviews. Candidates should have at least 3 years of experience in a similar role and strong organizational skills. Competitive salaries and 30 vacation days are offered. Join us to create a success story together.

Leistungen

Competitive salaries based on experience

Annual vacation of 30 working days

Urban Sports Club membership allowance

Qualifikationen

• A minimum of 3 years of experience as an Executive Assistant or in a similar role within a fast-paced, international environment.
• Strong organizational abilities to manage complex schedules, prioritize tasks, and stay on top of changing priorities.
• Comfortable with technology and quick to adapt to new tools.

Aufgaben

• Oversee the manager’s calendar, optimizing time for deep work.
• Organize business trips, meetings, and handle travel reimbursements.
• Draft updates for teams and handle inbound communication.
• Support quarterly and annual performance reviews.
• Assist in organizing team events and gatherings.
• Look for ways to automate tasks to improve efficiency.

Kenntnisse

Fluency in German

Fluency in Russian

Fluency in English

Excellent verbal and written communication skills

Strong organizational abilities

Proactiveness

Jobbeschreibung

Executive Assistant (f / m / d) with German and Russian skills

AUTODOC is a technology company with a leading e-commerce platform for vehicle parts and accessories in Europe. Founded in 2008 in Berlin, we are now 5,000 people from 68 nationalities, collaborating to make mobility easy and sustainable. By placing technology at the core of everything we do, we manage to serve customers in 27 European countries in 23 languages.

Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

We are looking for an experienced Executive Assistant (f / m / d) with German and Russian skills for our Management Team in Germany, Berlin.

You know the collaboration with top managers by heart, you don’t need direction to increase productivity due to your proactiveness and you have the desire to improve yourself and continuously learn new skills? Then keep reading!

Tasks & Responsibilities

Calendar Management: Oversee the manager’s calendar by preparing daily, weekly, and monthly schedules, optimizing time for deep work by reducing distractions and analyzing time spent.

Trip & Meeting Coordination: Organize (business) trips, meetings with partners, and manage absences such as vacations and sick leaves. Additionally, handle the travel reimbursement process.

Communication Handling: Structure all inbound communication and draft updates or responses for teams and colleagues, including preparing notes and news for upcoming meetings.

Performance Review Support: Collect and organize initial feedback for quarterly and annual performance reviews with direct reports.

Team Event Coordination: Assist in organizing team events and gatherings to ensure smooth operations.

Task Automation: Continuously look for ways to automate routine tasks and processes to improve efficiency in daily operations.

Requirements

Experience: A minimum of 3 years of experience as an Executive Assistant or in a similar role within a fast-paced, international environment.

Language Skills: Fluency in German, Russian and English is required.

Organizational Skills: Strong organizational abilities to manage complex schedules, prioritize tasks, and stay on top of changing priorities.

Communication: Excellent verbal and written communication skills, enabling professional interactions with employees at all levels.

Discretion: Trusted to handle confidential information with care and professionalism.

Tech Savvy: Comfortable with technology, with the ability to quickly adapt to new tools and platforms.

What do we offer?

Competitive salaries based on your professional experience.

Annual vacation of 30 working days and 1 additional day off on your birthday.

Allowance for Urban Sports Club membership.

Join us today and let’s create a success story together!

We look forward to receiving your application at :