Executive Assistant (f/m/d)

HCLTech Germany; Frankfurt; Vor Ort; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A leading tech company in Frankfurt is looking for an Executive Assistant to support senior executives. The ideal candidate will have over 5 years of experience in a dynamic environment, exceptional organizational skills, and proficiency in English and German. Join a diverse team that promotes innovation and excellence in a fast-paced setting.

Qualifikationen

• 5+ years of experience supporting senior executives in a fast-paced environment.
• Exceptional organizational, time management, and multitasking abilities.
• Demonstrated ability to proactively identify problems and implement solutions.

Aufgaben

• Manage complex calendars with minimal scheduling interruptions.
• Coordinate and schedule internal and external meetings, ensuring clarity.
• Ensure timely preparation and distribution of meeting materials.

Kenntnisse

Organizational skills

Time management

Verbal communication

Written communication

Multitasking

Ausbildung

Master’s degree or equivalent work experience

Jobbeschreibung

Executive Assistant (f/m/d)

We are HCLTech, one of the fastest-growing large tech companies in the world and home to 225,000+ people across 60 countries, supercharging progress through industry-leading capabilities centered around Digital, Engineering and Cloud. The driving force behind that work, our people, are diverse, creative, and passionate, raising the bar for excellence on a regular basis. We, in turn, work hard to bring out the best in them as we strive to help them find their spark and become the best version of themselves that they can be. If all this sounds like an environment you’ll thrive in, then you’re in the right place. Join us on our journey in advancing the technological world through innovation and creativity.

Key Responsibilities:

• Manage complex calendars, ensuring optimal scheduling with minimal ad-hoc interruptions (≥30% reduction targeted)
• Coordinate and schedule internal and external meetings, ensuring >90% are agenda-driven with clear pre-reads
• Ensure timely preparation, distribution, and review of materials in advance of meetings.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transport, and itineraries
• Maintain clear documentation and ensure timely follow-through on all commitments
• Ensure seamless coordination and flow of communication across teams and functions
• Special project work, special reporting work

Requirements:

• 5+ years of experience supporting senior executives in a fast-paced, dynamic environment
• Exceptional organizational, time management, and multitasking abilities
• Strong written and verbal communication skills
• Demonstrated ability to proactively identify problems and implement effective solutions
• Master’s degree or equivalent work experience preferred
• English C1; German B1 (can be flexible with German B1)

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We promote equal opportunities for all employees, regardless of their cultural and social background, gender, disability, age, religion, beliefs, and sexual identity. We give priority consideration to severely disabled applicants and those of equal status in the case of equal suitability.