Executive Assistant

County of El Dorado; Parkstein; Vor Ort; EUR 43.000 - 60.000; Vollzeit

Benefits dieser Stelle

Medical

Dental

Vision

Flexible Spending Accounts - FSA & HSA

Employee Assistance Program (EAP)

Basic Life Insurance

Long Term Disability (LTD)

County Wellness program

Gym membership discounts

Zusammenfassung

County of El Dorado in Placerville, CA, seeks an Executive Assistant to directly support the District Attorney. This high-trust role requires proactive, adaptable, and discreet administrative leadership in a fast-paced legal environment.

Responsibilities include managing calendars, preparing agendas and packets, coordinating with partners, and maintaining confidentiality for sensitive matters, with opportunities to work with elected and appointed officials.

Qualifikationen

• High school diploma required.
• Five years of secretarial or administrative experience providing direct support to a department director or similar level position.

Aufgaben

• Provide administrative support to an assigned department director/elected official or the Chief Administrative Officer in daily operations; schedule meetings, prepare agendas and packets, set up rooms, and take minutes for boards and commissions.
• Receive and screen calls, visitors, and emails; resolve inquiries and apply policies; refer to appropriate staff as needed.
• Assist with confidential duties, recommend workflow improvements, and support organizational changes to improve efficiency and cost effectiveness.
• Collect and analyze materials for review; propose changes to programs or procedures to improve operations.
• Prepare correspondence and briefing materials for signature; coordinate with justice partners and County departments; monitor after-hours needs.

Jobbeschreibung

THE COUNTY OF EL DORADO is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.

Description

Under general direction, performs varied, complex, and confidential technical, administrative, and secretarial support duties in support of an assigned department director/elected official or the Chief Administrative Officer, which includes handling confidential information and materials; has frequent contact and coordinates and participates in assigned programs, projects, and services with other County departments, divisions, and outside agencies; works with the public to resolve issues and concerns; provides information or directs questions and requests to the appropriate staff; and performs related duties as assigned.

The Selected Candidate Will Have The Opportunity To

• Provide administrative support to an assigned department director/elected official or the Chief Administrative Officer in the daily management of operations; schedule and/or coordinate meetings, seminars, conferences, and training sessions for department staff; act as a meeting secretary, including preparing agendas and informational packets, setting up meeting and training rooms, and taking and transcribing minutes for assigned boards, committees, and commissions; prepare complex departmental agenda items and packets for the Board of Supervisors or other commission meetings.
• Receive and screen calls, visitors, and incoming emails; provide information and resolve complaints by phone, in person, or by email to ensure an understanding, judgment, and the interpretation and application of department policies and procedures; listen to questions, and interpret and applies regulations, policies, procedures, systems, rules, and precedents according to existing guidelines; refer callers to the appropriate staff; coordinates or resolves problems of a moderate nature, when appropriate.
• Relieve the assigned department director/elected official or the Chief Administrative Officer of a variety of administrative details by assisting with duties of a specialized and sensitive nature; recommend organizational or procedural changes affecting administrative and office support activities; recommend improvements in work flow and use of equipment and forms.
• Collect and compiles material for review and analysis; provide recommendations for changes in programs, policies, or procedures to improve efficiency and cost effectiveness of operations.
• Initiate correspondence independently for signature by the department director/elected official or the Chief Administrative Officer; review finished materials for completeness, accuracy, formatting, compliance with policies and procedures, and appropriate English usage.

Ideal Candidate

The District Attorney’s Office is seeking a highly capable and responsive Executive Assistant to serve as the direct administrative partner to the District Attorney. This is a high-trust, high-visibility position for a proactive, adaptable, dependable, and highly organized professional who takes pride in public service and thrives in a fast-paced law and justice environment. The ideal candidate anticipates needs, takes ownership of assignments, adjusts quickly as priorities change, and consistently follows through with accuracy, discretion, and professionalism.

Exceptional interpersonal skills, sound judgment, and professional maturity are essential. The successful candidate will work closely with elected and appointed officials, law enforcement executives, attorneys, courts, County leadership, community partners, and the public, often on sensitive or high-profile matters. They must be discreet, composed, resourceful, and comfortable working behind the scenes where candid discussions, competing interests, and rapidly evolving circumstances are part of the job. This individual will independently manage executive calendaring and meeting logistics; prepare correspondence, reports, agendas, briefing materials, and meeting packets; coordinate with justice partners and County departments; and remain flexible and responsive when operational needs require support outside normal business hours.

Because this position has access to highly confidential law enforcement, prosecutorial, personnel, and executive information, the selected candidate must successfully complete a comprehensive background investigation prior to hire, similar in scope and depth to those used for sensitive law enforcement positions. For a professional who values accountability, public safety, meaningful public service, and the opportunity to work directly with the District Attorney, this position offers a unique opportunity to contribute at a high level and make a meaningful impact in El Dorado County.

Education And Experience

Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying.

• Equivalent to graduation from high school;
• Five (5) years of secretarial or administrative experience providing direct support to a department director or similar level position.

Location

One (1) full-time vacancy in the District Attorney's Office, located in Placerville, CA.

Benefits

For Your Health And Well-Being

• Medical
• Dental
• Vision
• Flexible Spending Accounts - FSA & HSA
• Employee Assistance Program (EAP)
• Basic Life Insurance
• Long Term Disability (LTD)
• County sponsored Wellness program
• Discounts on gym memberships

For Your Financial Future

• CalPERS Retirement
• Deferred Compensation (457) Plans
• Optional Life Insurance

For Your Work/Life Balance

• Paid Holidays
• Floating Holidays
• Vacation and sick leave accruals
• Special Leave
• Supervisory (supervising classifications only), Personal, and Bereavement Leave

Other Information

The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.

Many job classifications require pre-employment medical screening. Depending on the job classification, medical screening may include drug testing; a positive test may result in the revocation of an employment offer.

Prior to conditional job offer, candidates will undergo a thorough background investigation.

As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every five (5) years.

Employees who are buying a home in El Dorado County may qualify for down payment assistance.

E-Verify & Right to Work

• E-Verify Notice of Participation
• Right to Work

The County of El Dorado participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States.