Executive Assistant

TalentYard Ltd; Essen; Remote; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A growing international consultancy is seeking an experienced executive assistant fluent in German and English. The role involves supporting partners with executive tasks and managing financial projects. The ideal candidate will have at least 5 years of experience and strong skills in MS Office. This position offers great personal and professional growth opportunities on a remote basis.

Qualifikationen

• At least 5 years’ experience as a personal, team, or executive assistant.
• Strong dedication to quality and affinity for figures and spreadsheets.
• Energetic and self-driven with good structuring and prioritizing skills.

Aufgaben

• Provide executive support for 2 partners in Europe.
• Manage diary and anticipate schedule conflicts.
• Support tender processes through communication with stakeholders.
• Assist in planning and controlling staffing and invoicing.

Kenntnisse

Executive support

Diary management

Professional communication

MS Office proficiency

Organizational skills

Fluent in English

Fluent in German

Jobbeschreibung

We currently have a rare opportunity for an experienced German speaking EA with Project Coordination / Management experience to join a growing international consultancy on a remote basis (financial services).

You will be supporting the two Partners with 25% EA duties (travel, diary, expenses for example) but also drive financial prjects, assist with annual reports as well as PowerPoint Presentations.

They are an inspiring business and team of people working around the world and with great personal and professional growth opportunities.

Key responsibility areas would include but not be limited to :

• Provide executive support for 2 partners in Europe
• Diary management; Anticipating schedule conflicts and prioritizing key objectives
• Sending out relevant communication and follow-ups - Supporting tender processes (exchange with stakeholders)
• Liasing with clients and arranging marketing appointments with senior stakeholders
• Setting up first drafts / finalizing contracts with clients
• Support onboarding consultants at clients (logins, IT-access, forms etc.)
• Support in planning and controlling (staffing, staff utilization, progress, revenues, invoice scheduling, credentials)
• Closely support to the Head of HR and other departments
• Assisting with the organization of offsites and company events
• Assisting with back-office tasks as required (expense reports for Executives, database)
• Ad hoc secretarial tasks as and when required by team

We are looking for :

• At least 5 years’ experience working as personal, team or executive assistant
• Organized and methodical approach, good in structuring and prioritizing
• Energetic and self-driven, keen eye for areas where to support
• Strong dedication to quality and an affinity for figures, numbers and spreadsheets
• Good skills in MS Office (in particular Outlook, Word, Powerpoint, Excel)
• Excellent professional communication skills
• Fluent in English and German

Salary is negotiable depending on experience.