Events & Office Manager

Berlin Bytes GmbH; Berlin; Vor Ort; EUR 41.000 - 45.000; Vollzeit

Zusammenfassung

A creative software development agency in Berlin seeks a dynamic Events & Office Manager to oversee operations and foster a welcoming environment. The role includes planning events, managing supplies and ensuring compliance with health and safety regulations. Ideal candidates have strong organizational skills, fluency in German and English, and experience in office management. This full-time role offers a salary of €41-45k and benefits like gym membership and team lunches.

Leistungen

Gym membership partial coverage

Subsidised BVG job ticket

Company pension scheme

New MacBook Pro

Team lunches and breakfasts

Qualifikationen

• Proven experience in office management, facilities management, or related roles.
• Detail-oriented mindset with strong organisational skills.
• Experience in managing a front desk.

Aufgaben

• Own all office operations including cleaning services and catering logistics.
• Oversee front desk operations for a professional first point of contact.
• Curate an aesthetically pleasing office environment.
• Plan and manage internal and external events.
• Ensure compliance with health and safety regulations.

Kenntnisse

Fluency in German and English

Proficient in MS Excel, Word, PowerPoint

Strong organisational skills

Excellent communication and interpersonal skills

Experience in planning and executing events

Familiarity with health and safety regulations

Tools

Figma

Miro

Jira

AI tools

Jobbeschreibung

We are Berlin Bytes. As a creative software development and consulting agency, we get to the root of digital challenges and turn insight into long-term value. We help clients design, deliver, and scale digital products that make a difference — fast, secure, and outcome-driven. We're a small team located at BackFabrik, where our office is green and dog friendly. We like to keep things casual and often have team lunches on Wednesdays and breakfasts at the end of the week. Our aim is to maintain a productive, welcoming, and down-to-earth workplace.

Job Opportunity

To support our growing team and ensure our office runs smoothly, we are looking for a dynamic and organised Events & Office Manager to ensure our lovely office operates smoothly and provides a welcoming environment for both employees and visitors. This role will focus on distinct areas crucial to the smooth operation and enhancement of our workplace, as well as creating a positive office and team culture through events organisation (internal and external).

Key Responsibilities

Office Management:

• Own all office operations, including arranging for cleaning services, handymen, and catering logistics to ensure a seamless operational flow.

Front Desk Management:

• Oversee front desk operations to ensure a professional and friendly first point of contact for all visitors and callers.

Workplace Experience:

• Curate an aesthetically pleasing and culturally reflective office environment, focusing on decor, layout, and communal spaces to inspire employees and welcome visitors.

Events Planning:

• Independently plan and manage internal and external events, such as office parties and team activities, ensuring alignment with company culture and overall objectives, this includes budget management and vendor coordination specifically for event-related activities.

Facilities Management:

• Oversee the maintenance and functionality of all office facilities to provide a safe working environment, including vendor relationships management, e.g. landlord, property management, electricity and internet suppliers, etc.

Supplies Management:

• Maintain an optimum inventory of office supplies, ensuring effective distribution without waste, and manage supply budgets to optimise spending.

Health and Safety Compliance:

• Ensure compliance with all health and safety regulations, conducting regular audits and implementing necessary training sessions to maintain a secure work environment.

Feel-Good Management:

• Act as the feel-good manager by cultivating a friendly and welcoming atmosphere in the office, i.e. manage the supply of snacks and beverages, coordinate general office life activities to promote a positive and engaging company culture.

Qualifications

• Fluency in German and English.
• You are proficient in MS Excel, Word, PowerPoint. Knowledge of additional software/tools (e.g. Figma, Miro, Jira, AI tools) is a plus.
• Proven experience in office management, facilities management, or related roles.
• Strong organisational skills paired with a detail‑oriented mindset.
• Excellent communication and interpersonal skills for effective stakeholder engagement.
• Familiarity with health and safety regulations and a proactive approach to compliance.
• Experience in planning and executing events, with strong budget management skills.
• A focus on creating a positive office culture and ensuring a welcoming atmosphere.
• Experience in managing a front desk.

Benefits

• Office located directly at BackFabrik.
• Home Office: We are a team that values personal face‑to‑face interaction, so we prefer our team members to work in the office around 2‑3 days per week. However, because this role focuses heavily on office operations, it will primarily be on‑site. Of course, occasional work from home is perfectly fine!
• Gym membership partial coverage.
• Subsidised BVG job ticket.
• Company Pension scheme.

The usual perks

• New MacBook Pro.
• Company Day and Party once a quarter.
• Coffee/Tea/Snacks and fruits.
• Team lunch and breakfast once a week.
• Dog friendly office.

Job Practical Details

• Location: Berlin
• Salary: 41‑45k € (base+bonus component)
• Commitment: full‑time

The application process will consist of a short vibe check, a case study combined with a final interview with the Founders.

If this sounds like your cup of tea, please submit your resume and a cover letter outlining your relevant experience and interest in the role.

We value diversity and inclusion and encourage applications from candidates of all backgrounds.

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Please note, while we do appreciate the time and effort you have invested into applying for our position, we only provide feedback to shortlisted candidates due to the sheer volume of applications. If you do not hear from us within 21 days, please assume your application has been unsuccessful on this occasion. Thank you for your understanding.