Events Logistics Coordinator / Specialist

Greenhouse Software, Inc.; München; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Corporate benefits program

Modern office with rooftop terrace

International, diverse team

Job summary

Agile Robots SE in Munich, Germany, seeks an Events Logistics Coordinator to plan and execute trade fairs, conferences, and international events. You will ensure robot demonstrations, booth infrastructure, and equipment are delivered, installed, operated and returned safely.

The role involves about 60% international travel and close collaboration with the in-house setup team, offering hands-on experience in robotics and logistics coordination.

Qualifications

• Professional experience in logistics, facilities or mechatronics related fields.
• Completed apprenticeship or studies in the mentioned fields.
• Experience with trade fair building is a plus.

Responsibilities

• Plan and coordinate end-to-end logistics for national and international events.
• Organize transport of robot systems, booth infrastructure and materials.
• Prepare logistics documentation (invoices, packing lists, freight specs).
• Serve as primary contact for logistics providers and customs agents.
• Oversee asset management including repairs and replacements.
• Coordinate event services (power, internet, water, air).
• Ensure safety requirements for robot demonstrations are met.
• Support robot demonstration setup and booth build-up.

Skills

Logistics coordination

Mechatronics knowledge

SAP

Microsoft 365

Driver's license

Education

Apprenticeship/Training in FM or Mechatronics

Tools

Event booking platforms

Job description

Events Logistics Coordinator / Specialist

Support the Marketing team in the planning and execution of trade fairs, conferences, and international events. Ensuring that robot demonstrations, booth infrastructure, and technical equipment are delivered, installed, operated and returned safely and professionally. This role entails ~60% of international travelling alongside our inhouse set up team. It gives you the chance to gain hands‑on experience in the innovative field of Robotics.

Your Responsibilities

• Events logistics coordination
  • Plan and coordinate end-to-end logistics for national and international events
  • Organize transport of robot systems, booth infrastructure, Marketing and Sales materials
  • Prepare and manage all required logistics documentation (proforma invoices, packaging lists, equipment specifications for freight forwarders, ingo for ATA Carnets and customs clearance)
  • Serve as primary contact for logistics providers, freight forwarders, and customs agents
  • Asset Management incl. responsibility for repairs and replacements
• Event facilities & technical services management
  • Order and manage all event-related services via event organizer and trade fair booking platforms (incl. electrical power, internet connectivity, water and compressed air)
  • Ensure booked services meet the technical and safety requirements for robot demonstrations
  • Coordinate deadlines, approvals, and compliance with event organizer regulations
  • Anticipate and resolve operational or technical issues related to on‑site infrastructure
• Robot demonstration setup & engineering support
  • Support the Engineering team during robot demonstration setup and dismantling at trade fairs, conferences, and internal events
  • Ownership of the physical setup, booth build‑up, dismantling coordination, safe (un)packing
  • Act as an operational interface between Marketing, Engineering, and on‑site service providers

Your Profile

• Professional experience in the field of Facility Management, Logistics, Mechatronics, Electrics, Electronics or as a trade fair builder or carpenter
• Successfully completed apprenticeship or studies in the above mentioned fields
• Professional experience in trade fair building is a plus
• Acquainted with Microsoft365 and SAP
• Experience with custom affairs is a plus
• Willingness to travel ~60%
• Valid driver’s license
• To ensure on‑call duty during work weeks you live close by Munich or are willing to relocate
• You bring a hands‑on mentality and are a responsible team player, who loves to work in an international, intercultural setting
• Detail‑oriented way of working
• Interest in the field of robotics

What we offer

• A dynamic high‑tech company, combined with financial soundness and world‑class investors.
• Join an interdisciplinary, international team with 60+ different nationalities in a collaborative work environment.
• Lots of development opportunities as we continue to grow.
• Challenging tasks and impactful projects alongside experts that enable professional and personal growth.
• Corporate Benefits Program covering health, mobility, and learning for 100€ net per month.
• Modern office facilities with a rooftop terrace overlooking Munich, free drinks & fruits, and regular company events contribute to a good working environment

About us

Agile Robots SE is an international high‑tech company based in Munich, Germany with a production site in Kaufbeuren and more than 3500 employees worldwide. Our mission is to bridge the gap between artificial intelligence and robotics by developing systems that combine state‑of‑the‑art force‑moment‑sensing and world‑leading image‑processing technology. This unique combination of technologies allows us to provide user‑friendly and affordable robotic solutions that enable intelligent precision assembly.

This is made possible by our employees, who bring out the best in each and every day with creativity and enthusiasm. Become part of this team and shape the future of robotics with us!

We are proud of our diversity and welcome your application regardless of gender and sexual identity, nationality, ethnicity, religion, age, or disability.