Departmental Assistant (m/f/d)

NAXCON; München; Vor Ort; EUR 42.000 - 56.000; Vollzeit

Benefits dieser Stelle

International Working Environment

German Language Development

Dedicated Point of Contact

Professional Growth

Regular Team Events

Competitive Compensation

Zusammenfassung

NAXCON in Munich is seeking a Departmental Assistant to support the Vice President of Global Supply Chain Management Rail. You will manage scheduling, prepare business reviews, and coordinate cross-departmental activities in a bilingual environment.

The role requires extensive administrative experience, strong German and English communication skills, and meticulous organisational abilities. The position offers an international workspace and opportunities for professional growth.

Qualifikationen

• Several years' professional experience in an assistant role
• Excellent communication skills and outstanding organisational ability
• Ability to work independently, coordinate and integrate, and assertiveness
• Ability to integrate into a team
• High sense of responsibility, resilience and organisational skills
• German: business fluent and English: business fluent
• MS Office: detailed specialist knowledge

Aufgaben

• Independently organising and carrying out all assistant duties for the VicePresident of Global Supply Chain Management Rail, including efficient scheduling and coordination
• Supporting the high-quality preparation and follow-up of all business reviews
• Monitoring compliance with timetables, budgets and quality standards, and ensuring effective communication and collaboration with all stakeholders
• Supporting the division in administrative and organisational matters, such as coordination, organisation and schedule management of projects, meetings, events and global conferences
• Preparing management presentations, predominantly in English
• Planning and claiming expenses for business trips undertaken by the Vice President of Global Supply Chain
• Managing the department's workplace equipment and assisting with office layout planning; preparing purchase orders and CITAX, and cost-control for cost centres

Kenntnisse

MS Office

German language

English language

Communication skills

Organisational skills

Team player

Independent work

Jobbeschreibung

NAXCON GmbH, headquartered in Weil am Rhein with additional offices, including Stuttgart, is one of Germany's leading engineering and IT service providers.

Our experts possess extensive expertise in software and hardware development, modern electronics, and cutting-edge technologies such as Artificial Intelligence (AI).

In addition to delivering high-quality engineering solutions for our customers, we are passionate about driving our own innovation projects as well as research and development activities. Renowned companies from a wide range of industries place their trust in our expertise, reflecting the outstanding knowledge, professionalism, and commitment of our engineers.

Position: Departmental Assistant

Location: Munich, Germany

Field: Automotive

Type: Full-time

Tasks

• The successful candidate will be responsible for the following tasks and duties.


• Independently organising and carrying out all assistant duties for the VicePresident of Global Supply Chain Management Rail, including efficient scheduling andcoordination


• Supporting the high-quality preparation and follow-up of all business reviews


• Monitoring compliance with timetables, budgets and quality standards, and ensuringeffective communication and collaboration with all stakeholders


• Supporting the division in administrative and organisational matters, such ascoordination, organisation and schedule management of projects, meetings, events andglobal conferences


• Preparing management presentations, predominantly in English


• Planning and claiming expenses for business trips undertaken by the Vice President of Global Supply Chain


• Managing the department's workplace equipment (furniture, IT equipment, etc.) andassisting with office layout planning
  Preparing purchase orders and CITAX, as well as assisting with cost control for thedepartment's cost centres, including invoice verification
  

Requirements

• Good communication skills for cross-departmental collaboration


• Ability to work independently, coordinate and integrate, and assertiveness


• Ability to integrate into a team


• High sense of responsibility, resilience and organisational skills


• The pay grade ranges from MUC08 to MUC10, depending on the fulfilment of the role.


• Assessment criteria TOM


• MS Office: at least detailed specialist knowledge


• German: at least business fluent


• English: at least business fluent


• Several years' professional experience in an assistant role, ideally in an international environment


• Excellent communication skills and outstanding organisational ability, combined with an


• independent, structured and efficient approach to work


• High level of reliability and professionalism


• Ability to work as part of a team

What we offer:

• International Working Environment: Join a diverse and multicultural team where people from different backgrounds and cultures collaborate to achieve outstanding results.


• German Language Development: Whether you are a beginner or an advanced speaker, we provide a supportive environment to help you improve your German language skills.


• Dedicated Point of Contact: You will have a personal contact within the company who will support and guide you throughout your employment.


• Professional Growth: Our engineers have the opportunity to work on exciting projects across different industries, continuously expanding their expertise and developing new skills.


• Regular Team Events: We organize regular company events to strengthen team spirit, encourage collaboration, and create a positive working atmosphere.


• Competitive Compensation: We value our employees and offer an attractive compensation package that reflects your qualifications, experience, and performance.

Note

• Travel expenses for on-site interviews are covered by the candidates themselves