Customer Success - Access Operations Specialist

AMBOSS GmbH; Berlin; Hybrid; EUR 50,000 - 70,000; Full time

Benefits offered by this job

30 vacation days

Daily breakfast & lunch

Office access in Berlin HQ & other off

Employee benefits package

Job summary

AMBOSS GmbH in Berlin is seeking a Customer Success - Access Operations Specialist to support institutional customers and the Sales team. The role focuses on enabling access methods, coordinating with IT, and driving adoption and retention across international and US customers.

You will manage access requests, consult with stakeholders, and lead end-to-end access setup projects, ensuring timely, high-quality delivery while collaborating with Engineering, Data, Sales, Marketing and other

Qualifications

• 1–2 years in customer success or support roles.
• Degree in Business Administration, Marketing, Management or a relevant field.
• Excellent written and verbal communication.
• Strong coordination with cross-country stakeholders.
• Analytical thinker with ability to translate usage data into insights.

Responsibilities

• Manage, prioritize and address requests from the B2B Sales Team and institutional administrators to support license and trial launches.
• Consult internal Sales stakeholders and institutional customers on the best access method.
• Set up the agreed access methods for AMBOSS by coordinating with the institution’s IT team and internal stakeholders, ensuring readiness.
• Own the project management of complex access setups, end-to-end through go-live.
• Conduct in-depth analysis of customer adoption patterns and translate data into actionable insights.
• Work with Engineering, Data, Sales, Marketing and other departments to tackle customer challenges and improve support for sales and customers.

Skills

Customer success

Account management

Stakeholder management

Communication

Project management

Education

Bachelor's degree in Business Administration, Marketing, Management or a relevant field

Job description

Customer Success - Access Operations Specialist

Berlin Commercial

Location: Berlin (Hybrid)

Hi, we’re AMBOSS and we’re searching for a Customer Success - Access Operations Specialist to support our institutional customers and Sales team at AMBOSS.

About AMBOSS

AMBOSS is the copilot for medical professionals, empowering them to provide the best possible care through our learning and clinical decision support tool. Our team brings together care, innovative thinking, and cutting-edge AI medical technology. Our founders launched AMBOSS in 2012 with the goal of creating a tool they wished they had during medical school and clinical practice. Since then, we’ve grown to over 600 employees and are active in over 180 countries - primarily in Germany and the US. Our offices are located in Berlin, Cologne, New York, Cagliari and Cape Town.

Want to learn more about our culture? Watch our video to explore what makes us unique.

Why can this position be exciting for you?

Institutions can only get value from AMBOSS if their users can reach it easily and know it’s available to them, and as our Customer Success - Access Operations Specialist, you are the person who makes that happen.

You’ll play a key role in ensuring our institutional partners unlock the full value of AMBOSS, helping embed it into daily clinical and teaching routines and strengthening user experience, retention, and growth. Reporting to the Head of Customer Success, Ronald , you will help support our International and US customers and the respective Sales Managers, contributing to our revenue and internationalization company goals.

You will:

Manage, prioritize and effectively address requests from our B2B Sales Team and institutional administrators to support their license and trial launches, always keeping the experience and value our users get from AMBOSS at the center.

Consult internal Sales stakeholders and institutional customers on the best access method for AMBOSS, using active listening and targeted discovery questions to understand each institution’s needs, explaining complex concepts simply for each audience, and making clear recommendations based on a solid understanding of the advantages and disadvantages of each option in the specific customer situation.

Set up the agreed access methods for AMBOSS by following through on the technical details of the implementation with the institution’s IT team and our internal stakeholders, ensuring each access method is configured correctly and ready on time.

Own the project management of complex access set-ups, such as single sign-on or licenses with multiple access methods, by aligning institutional IT teams, administrators, Engineering, and Sales on scope, timelines, and responsibilities, tracking progress against milestones, resolving blockers early, and guiding the set-up end to end through go-live.

Conduct in-depth analysis of customer adoption patterns, translating data into actionable insights and recommendations that support institutional success and long-term engagement.

Work closely with Engineering, Data, Sales, Marketing and other departments to jointly tackle difficult customer challenges and to continuously improve how we support sales and our customers.

You bring:

Ideally you have a previous experience in customer success or customer support (1-2y or an internship) combined with a degree in Business Administration, Marketing, Management or a relevant field.

You are an outstanding communicator, both in writing and verbally. You can break down complex topics to their essence and communicate them appropriately based on your audience.

You are pragmatic and action-oriented. You work productively through a high volume of requests, focusing on timely, effective solutions rather than perfect ones.

You are decisive. You make well‑reasoned decisions even when information is incomplete, can explain the thinking behind them, and continuously learn from mistakes by reflecting openly and adjusting your approach.

You are able to build rapport with stakeholders across different countries and seniority levels through a mix of authenticity and openness, competence, and clear communication.

You have a project management mindset and are able to independently organize your work to ensure you deliver in time and quality, even for more complex projects.

You possess an analytical mindset and an affinity for numbers that allows you to interpret usage analytics and derive relevant insights for our customers.

You have an eye for efficiency and contribute to continuously improving our internal processes and materials.

Fostering your growth mindset and continuously learning

Persevering and staying motivated to achieve your goals even when challenges arise

Learning and growing based on feedback and coaching

AMBOSSians tell us that innovative work keeps them energized and employee benefits help them to feel appreciated and empowered. We invest in every AMBOSSian with our employee benefits package, crafted to support financial, physical, and mental health, and work-life harmony.

Rest & Time Off (30 paid vacation days, AMBOSS holiday, personal purpose day and more)

Food & Office Comfort (Daily healthy breakfast & lunch by in-house chef in Berlin HQ, AMBOSS daycare, work remotely from other office spaces in Cologne, Sardinia, Cape Town)

Check out the full list of benefits below:

We believe that diversity is a powerful driver of innovation and progress. That’s why we are committed to fostering an inclusive, respectful, and supportive environment where everyone—regardless of gender, age, ethnic or cultural background, religion, disability, sexual orientation, gender identity—is valued and given equal opportunity to thrive. We warmly welcome people of all backgrounds to help us fulfil our mission: empowering all medical professionals to provide the best possible care