Customer Service Coordinator (m/f/d)

Trelleborg Group; Velten; Vor Ort; EUR 32.000 - 42.000; Vollzeit

Benefits dieser Stelle

Competitive compensation

Generous annual leave

Growth & training opportunities

Modern equipment

Zusammenfassung

Trelleborg Group is seeking a Customer Service Coordinator (m/f/d) for a 1-year fixed-term contract at the Velten/Laudenbach site. You will manage customer orders, confirmations, and communications, coordinate forecasts and delivery with internal teams, and support credit/debit notes and receivables while ensuring regulatory compliance.

The role requires fluency in German and English, ERP experience (SAP or M3), and a background of vocational training in an industrial field.

Qualifikationen

• Fluent in German and English (spoken and written).
• Minimum 3 years of vocational training in a specialized occupation (e.g., industrial clerk).
• Experience with ERP systems (SAP or M3) and MS Office.

Aufgaben

• Create and send order confirmations with accuracy and timeliness.
• Maintain customer portals and safety stock; support forecasting and planning with internal teams.
• Coordinate delivery and logistics with Planning, Sales and S&OP to mitigate bottlenecks.

Kenntnisse

German language

English language

Communication skills

Attention to detail

Ausbildung

Vocational training in industrial clerk

Tools

SAP

M3

MS Office

Jobbeschreibung

Who are we?

Trelleborg is a world leader in engineered polymer solutions for almost every industry on the planet. And we are where we are because our talents brought us here. By specializing in the polymer engineering that makes innovation and application possible, Trelleborg works closely with leading industry brands to accelerate their performance, drive their business forward—and along the way, shape the industry and progress that will benefit humankind in the exciting years ahead. Our people are Shaping Industry from the Inside. Why don´t you join us?

Do you want to make a lasting difference for our customers and the environment? Start by shaping the industry from within.

About the job

As a Customer Service Coordinator (m/f/d) you will be responsible for managing customer orders and communications, ensuring timely confirmations and proactive engagement. This involves coordinating forecasts, delivery, and planning with internal teams, maintaining customer portals and safety stock, and supporting financial processes such as credit/debit notes and receivables. You will handle complaints, ensures regulatory compliance (e.g. export control) for deliveries, and manages special transport registrations

Kindly take note that this is a 1 year fixed term contract position.

Your responsibilities

• Create and send order confirmations to customers, ensuring accuracy and timeliness.
• Build strong operational relationships by proactively informing and engaging with customers.
• Gather customer forecasts and collaborate with internal stakeholders to enhance forecast accuracy
• Coordinate with Planning, Sales, and S&OP to forecast and mitigate delivery bottlenecks or issues.
• Communicate proactively with customers regarding delivery constraints, aligning on corrective measures and coordinating cross-functional responses.
• Respond to general enquiries related to existing orders.
• Manage customer safety stock and maintain customer portals (e.g., SupplyOn).
• Support the Finance team with credit/debit note creation, and assist receivables management by proactively addressing blocked deliveries.
• Handle complaints and support the internal resolution of customer concerns.
• Ensure compliance with delivery regulations, including declarations and authorizations.
• Register deliveries and special transports in customer portals as required.

What you bring

• Professional Fluency in German and English
• Within commutable distance to be based in the Velten / Laudenbach office
• At least 3 years of successfully completed vocational training in a specialized occupation such as industrial clerk
• Company-specific additional qualification or several years of professional experience in a manufacturing environment.
• Previous experience in customer service is a plus.
• Very good written and spoken communication skills at all company levels (internal and external)
• Good MS Office skills, especially Excel, and experience with the ERP system: preferably M3 or SAP
• Organizational talent, ability to work under pressure and a high level of attention to detail
• Proactive work, even when working to tight deadlines
• Strong communicator, approachable, analytical and solution-oriented
• Taking responsibility and striving for customer satisfaction

Our Offer and Benefits

• A responsible and results-oriented task in an internationally active industrial company
• We provide an encouraging environment offering growth within the company while investing in your training/education
• Family and congenial working atmosphere with modern equipment
• Attractive competitive compensation package
• Generous annual leave

Trelleborg is an Equal Opportunity Employer, and we take pride in the diversity of our employees, valuing the special experience and expertise that people from different backgrounds bring to our business. The ability to develop ground-breaking technologies is one of our key assets and our people make it happen. We provide an encouraging environment which offers growth within the company while investing in employee training/education. Our facility is a close and friendly community which allows you to brainstorm your ideas with other colleagues. We encourage applications from people of all nationalities, religions, genders, sexual identities, different ages and people with disabilities.

At Trelleborg our people are #shapingindustryfromtheinside