Corporate Secretary

Cargolux Airlines International SA; Ralingen; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

An international aviation company is looking for a Company Secretary with extensive corporate governance experience. This role requires strong minute-taking skills, proficiency in English and French, and an understanding of corporate law. The position is based in Luxembourg and requires occasional travel. The ideal candidate will have a degree in Law or Business Administration, and at least 5 years of relevant experience.

Qualifikationen

• 5+ years experience in a Company Secretary or Corporate Governance role.
• Solid understanding of Luxembourg corporate law and regulatory environment.
• Professionalism in handling confidential information.

Aufgaben

• Prepare agendas and take comprehensive minutes of meetings.
• Support the Board of Directors on corporate governance standards.
• Maintain statutory registers and ensure timely filings.

Kenntnisse

Strong minute-taking skills

Excellent written and verbal communication in English

Fluency in French

Attention to detail

Organizational skills

Discretion and integrity

Ausbildung

Degree in Law or Business Administration

Tools

Microsoft Office Suite

Document management systems

Jobbeschreibung

Task Responsibilities :

• Minute-Taking & Meeting Support
• Prepare agendas, attend Board and Committee meetings, and take accurate and comprehensive minutes.
• Ensure timely distribution and archiving of minutes and meeting documentation.
• Maintain a high level of confidentiality and discretion in handling sensitive corporate matters.
• Corporate Governance
• Support the Board of Directors and senior management in ensuring compliance with corporate governance standards and internal policies.
• Monitor and advise on regulatory changes affecting the company’s governance framework.
• Statutory Compliance
• Maintain statutory registers and ensure timely filings with relevant authorities (e.g., RCS, CSSF, EASA).
• Coordinate the preparation and submission of annual reports, shareholder resolutions, and other legal documents.
• Administrative and Legal Support
• Liaise with external legal advisors, notaries, and regulatory bodies.
• Assist in drafting and reviewing corporate documents, including shareholder agreements, powers of attorney, and internal policies.
• Record Management
• Ensure proper documentation and archiving of corporate records in compliance with legal and internal requirements.

Essential Requirements For The Position :

• Degree in Law or Business Administration
• At least 5 years experience in a similar Company Secretary or Corporate Governance role, preferably in the aviation or transport sector.
• Strong minute-taking skills with excellent written and verbal communication in English; fluency in French is an asset.
• Solid understanding of Luxembourg corporate law and regulatory environment.
• High attention to detail, organizational skills, and ability to manage multiple priorities.
• Discretion, integrity, and professionalism in handling confidential information.
• Proficiency in Microsoft Office Suite and document management systems.

Working Conditions :

• A Certificate of good conduct (Casier judiciaire, Polizeiliches Führungszeugnis) will be required in case of positive selection
• Permanent Contract, Full time
• Location : HQ, Luxembourg (Sandweiler)
• Travel required : Occasional travel