Corporate Office Manager (gn) full-time/ part-time (hybrid)

DKV Mobility; Ratingen; On-site; EUR 55,000 - 75,000; Full time

Job summary

DKV Mobility is seeking an Executive Assistant to the Supervisory Board to serve as the central contact for internal and external stakeholders, supporting the Chairperson and Committee Chairs. You will coordinate meetings, prepare materials, manage documentation, take minutes, and arrange business travel, using your strong German and English skills, organizational rigor, and discretion.

The role offers flexible hours with part-time consideration and a commitment to work-life balance in a

Qualifications

• Commercial, business administration, or legal qualification.
• Experience as an Executive Assistant preferred, supporting executive bodies.
• Structured, ownership-driven approach to tasks.
• Strong interpersonal skills for stakeholder interaction.
• Excellent communication, flexibility, and commitment.
• Loyalty, discretion with confidential information.
• Solid process and project management expertise.
• Excellent German and English language skills.

Responsibilities

• Serve as central contact for internal and external stakeholders for the Supervisory Board and support the Chairperson and Committee Chairs.
• Coordinate and manage Supervisory Board meetings, organize schedules, and ensure timely preparation of resolutions and materials.
• Maintain and manage documentation and records for the Chairperson.
• Prepare statistics and reports on participation in meetings.
• Take minutes during meetings and prepare reports and other relevant documents.
• Coordinate correspondence for the Chairperson and assist with document editing.
• Facilitate information exchange between Managing Directors, Chairperson, and Supervisory Board, including meeting prep and events.
• Organize business travel related to Supervisory Board activities, including expense reporting and reimbursement.

Skills

Stakeholder management

Communication

Organizational skills

Discretion

Process management

Bilingual German/English

Education

Commercial / business administration / legal qualification

Job description

Your job at DKV Mobility? As part of a leading European B2B platform for on‑road payment solutions, you will work in an exciting environment. Our tasks are defined by our Purpose: To drive the transition towards an efficient and sustainable future of mobility. We offer you numerous opportunities to help shape the mobility of tomorrow in a dynamic and agile environment. Our approximately 2,700 employees throughout Europe are united by a common passion: to give their best every day for our customers in more than 50 countries. True to our claim: You drive, we care. Become part of our diverse, dedicated and unique team!

What you can expect

• You serve as the central point of contact for internal and external stakeholders on all matters related to the Supervisory Board and support the Chairperson of the Supervisory Board as well as Committee Chairs in their day-to-day activities.
• You coordinate and manage Supervisory Board meetings, organize schedules, and ensure the timely preparation and submission of resolutions and meeting materials.
• You are responsible for maintaining and managing relevant documentation and records for the Chairperson of the Supervisory Board.
• You prepare statistics and reports regarding participation in Supervisory Board and committee meetings.
• You take minutes during Supervisory Board and committee meetings and prepare reports as well as other relevant documentation.
• You coordinate correspondence on behalf of the Chairperson of the Supervisory Board and support the editing and preparation of documents and written communications.
• You facilitate the exchange of information between Managing Directors, the Chairperson of the Supervisory Board, and the Supervisory Board, while preparing meetings, regular updates, and events.
• You organize and coordinate business travel related to Supervisory Board activities, including expense reporting and reimbursement processes.

What makes you stand out

• You hold a commercial, business administration, or legal qualification (degree and/or vocational training).
• Ideally, you already have experience as an Executive Assistant, preferably supporting executive bodies such as a Management Board, Supervisory Board, or Executive Management.
• You work in a structured manner, enjoy taking ownership of organizational tasks, and maintain a clear head even in complex situations.
• You are confident in dealing with a wide range of stakeholders and possess strong interpersonal skills.
• You stand out through excellent communication skills, a high level of flexibility, and a strong sense of commitment.
• Loyalty, trustworthiness, and the discreet handling of confidential information come naturally to you.
• You have solid process and project management expertise and know how to apply it effectively.
• You have excellent, business-fluent German and English language skills, which you use regularly in a professional environment.

Regardless of age, gender, origin and sexual identity and orientation. Severely disabled applicants will be given preference if equally qualified. This position can be full-time or part-time (min. 30h/week). DKV Mobility is looking for the best talents and knows that these are not always available on a full‑time basis. Many of our employees work part‑time or in flexible working models. Please talk to us about the flexibility you need during the application process.

Why DKV Mobility? Here are five good reasons...

At DKV Mobility, we are team players - because we are only successful together! #teamofteams

We’ve Been Growing For About 90 Years

How we do it? We keep adapting our products and business model to meet changing customer needs. That's how we stay mobile and master every challenge the future holds.

There are also many other good reasons to work at DKV Mobility. For example, we offer you comprehensive company health management, parent-child offices (from 2023) and support you in leasing your eBike through our partner Jobrad!

We attach great importance to work-life balance.

We stand for the compatibility of family and career! That's why we offer flexible working hours and family‑friendly working time models. In addition, we rely on a balanced mix of on‑site meetings and home office.

We support you in your development

We offer you optimal conditions to familiarize yourself so that you can quickly find your way around and become a part of the team! To further your personal development, we offer you access to a modern learning environment - independent of time and location. This way you can also face the challenges of tomorrow!

We are committed to a net‑zero future

After reaching our Green Pledge climate target in 2023 by reducing carbon emissions in our own business operations by 50.4% compared to the base year 2019, we set ourselves ambitious net‑zero climate targets. The targets have been validated by the Science Based Targets initiative. By 2050, DKV Mobility commits to reach net‑zero greenhouse gas emissions across the value chain from a 2022 base year. You want to take climate action? Follow us on our road to net‑zero.

We are a certified employer

Our employees trust us. As an employer, we regularly receive awards from independent institutes, e.g. as Top Employer Germany and as Great Place to Work!

Did you know that we have received several awards as an employer in recent years?

If you still have open questions then please contact Sarah Issiakou via [e-mail].