Chief of Staff

Infinite Orbits; München; Vor Ort; EUR 90.000 - 130.000; Vollzeit

Zusammenfassung

Infinite Orbits GmbH in München sucht einen Chief of Staff, der die deutsche Niederlassung von Grund auf mitaufbaut. Sie arbeiten eng mit der Geschäftsführung zusammen und gestalten rechtliche und organisatorische Strukturen, sowie die Schnittstelle zum französischen Mutterkonzern und zu Luxembourg/UK.

Sie sind verantwortlich für Office-Setup, HR-Angelegenheiten, Compliance, Stakeholder-Management mit Regierung, Industrie und Hochschulen.

Qualifikationen

• Abgeschlossenes Studium in BWL, Politikwissenschaft oder Ingenieurwesen.
• Mindestens 3 Jahre als Chief of Staff, Management, Business Operations oder EA auf Führungsniveau.
• Erfahrung mit deutscher Public Administration oder Unternehmens- / Rechtsstruktur ist vorteilhaft.
• Exzellente Deutsch- und Englischkompetenz; Fähigkeit, aus unstrukturierten Input Materialien zu erstellen.

Aufgaben

• Office & Team Aufbau: HR-Administration, Hiring-Logistik, Büro-Setup.
• Corporate & Legal Operations: Zusammenarbeit mit externem Rechtsbeistand; Fristenverwaltung; Compliance.
• Government & Stakeholder Relations: Briefings, Gespräche, Follow-up-Unterlagen.
• Cross-border Coordination: Schnittstelle DE-FR zu Reporting, Budget und Intercompany.
• Business Development Support: Förderprogramme, Eventplanung, Angebotslogistik; Fristen beachten.

Kenntnisse

German fluent

English fluent

Communication

Project management

Stakeholder management

Startup experience

Cross-border coordination

Ausbildung

Business administration (BA)

Political science

Engineering

Jobbeschreibung

Infinite Orbits GmbH is the German subsidiary of Infinite Orbits SAS (Toulouse, France), a NewSpace company founded in 2017 that now counts more than 200 colleagues across locations including Luxembourg and the UK.

We develop in-orbit servicing solutions - from awareness, inspection, and protection of space assets to life extension and satellite servicing - built on our own autonomous Rendezvous and Proximity Operations (RPO) technology.

Our core product, Orbit Guard, is an in-space hardware solution with GEO heritage, and LEO capability currently in development.

Building our Munich site marks Infinite Orbits' expansion into the German and European defense and space market, establishing a dedicated local team for business development, R&D, product development, project execution, production, and operations.

About the Role

As Chief of Staff , you work directly with the Managing Director to build Infinite Orbits Germany from the ground up. This is a rare opportunity to shape a company from day one - spanning legal and corporate setup, government and defense-sector relationship management, operational processes, and cross-border coordination with the French parent and the Luxembourg and UK sister companies. You are the MD's closest operational partner: part chief of staff, part operations lead, part strategic project manager.

Job Description

Office & team build-out: Own early-stage HR administration, hiring logistics, and office setup as the Munich team grows from zero to its first hires.

Corporate & legal operations: Coordinate with external counsel and tax advisor; track deadlines and ensure compliance with German corporate obligations.

Government & stakeholder relations support: Prepare briefings, talking points, and follow-up materials for meetings with government stakeholders, institutions, agencies, universities, and industry partners.

Cross-border coordination: Serve as the operational interface between the German and French entity on reporting, budget, and intercompany matters.

Business development support: Track funding programs, event and conference planning, support proposal logistics; ensure deadlines and submission requirements are met.

Requirements

Education & Experience

Degree in business administration, political science, engineering, or a related field.

Minimum 3 years in a chief of staff, management consulting, business operations, or executive-assistant-to-leadership role, ideally in a startup, scale-up, or regulated industry (defense, aerospace, or public-sector-facing business).

Experience working in or with German public administration, procurement processes, or corporate/legal setup is a strong plus.

Skills & Other Requirements

Excellent structured writing and communication skills in both German and English; comfortable producing executive-ready materials from unstructured input.

Strong organizational and project management skills; able to operate with minimal process and build structure from scratch.

High discretion and judgment in handling sensitive commercial, legal, and government-relations information.

Autonomy and ownership - this is a build role, not a maintenance role.

Precision and factual rigor; comfortable flagging risks and unresolved items without waiting to be asked.

Frequent travel required - within Germany and to Infinite Orbits' HQ in Toulouse and other European locations.

European nationality required

Advanced/Fluent in German required

What we offer

A founding role in a growing European space and defense company, with direct influence on how the German entity is built.

Direct exposure to senior government, defense, and industry stakeholders in the German space sector.