Business Support Assistant

World Food Programme; Berlin; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

An international humanitarian organization in Berlin is seeking a Business Support Assistant to provide administrative support to the Director’s Office. The role involves managing calendars, coordinating meetings, and ensuring smooth logistical operations. Candidates should have at least five years of relevant experience and strong communication skills. This position offers a full-time contract in a diverse and inclusive work environment.

Leistungen

Attractive compensation package

Professional development opportunities

Inclusive work environment

Qualifikationen

• Five or more years of progressively responsible work experience in administrative work.
• Good communication skills to work with a variety of individuals.
• Ability to maintain confidentiality.

Aufgaben

• Maintain the Director’s calendar and establish appointments.
• Provide coordination and logistical support for meetings.
• Manage records and databases for effective information sharing.

Kenntnisse

Business Intelligence

Business Analysis

Corporate Development

Communication skills

Ausbildung

Completion of secondary school education

Post-secondary certificate in related functional area

Jobbeschreibung

DEADLINE FOR APPLICATIONS

20 October 2025-23 : 59-GMT01 : 00 Central European Time (Berlin)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability, disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled and high‑performing teams selected on merit operating in a healthy and inclusive work environment living WFP values (Integrity, Collaboration, Commitment, Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

WHY JOIN WFP

WFP is a 2020 Nobel Peace Prize Laureate.

WFP offers a highly inclusive, diverse and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.

A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE

Business Support Assistant

TYPE OF CONTRACT

Short‑Term G‑5

UNIT / DIVISION

BER / Global Office Germany

DUTY STATION

Berlin / Germany

DURATION

21 October 31 December 2025

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

Under the direct supervision of the Director or a designate the Business Support Assistant will deliver a wide range of business support processes and activities to facilitate effective service delivery. The selected incumbent will be mainly involved in the smooth running of the daily administrative and logistical activities in the Office of the Director ensuring timely and effective provision of front‑office operations.

The incumbent needs to produce accurate and organized work with minimal supervision and to maintain an effective communication (written and verbal) with a range of internal and external stakeholders while displaying a proactive and client‑oriented approach as well a strong ability to deal with sensitive and confidential matters.

ACCOUNTABILITIES / RESPONSIBILITIES

1. Exchange of information with HQ Divisions and Units Regional Bureaux and Country Offices as well as with external partners and other relevant stakeholders such as embassies, UN agencies, international institutions, government offices.
2. Receive all incoming correspondences addressed to the Director’s Office.
3. Maintain the Director’s calendar by establishing/arranging appointments.
4. Receives and directs visitors by placing and screening calls and answering queries making contacts with embassies, UN agencies, international institutions, government offices etc.
5. Provide coordination and logistical support for meetings of the Director within and outside of the organisation.
6. Draw the Director’s attention to important, sensitive and time‑bound information followed by independent monitoring of commitments and deadlines.
7. Make travel arrangements including travel itinerary booking, logistical requirements, visa, protocol and other administrative matters.
8. Carry out any other functions including assisting in the administrative duties and logistical support as assigned.
9. Collate information for inclusion in reports, documents and correspondence to support the effective work of other staff.
10. Respond to standard queries and provide timely and accurate guidance.
11. Process and manage routine administrative and financial tasks in various functional areas to contribute to the effective and timely management of resources.
12. Manage and maintain records and databases to ensure information is organised and readily available for staff.
13. Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
14. Proof‑read reports, documentation, correspondence etc. making changes in line with established guidelines where appropriate.
15. Contribute to improvement of business procedures and processes.
16. Collect and perform basic analysis of data to contribute to quality business information management.
17. Provide guidance to junior colleagues in performing their duties.

DELIVERABLES AT THE END OF THE CONTRACT

1. Timely business support processes delivered.
2. Smooth running of the daily administrative and logistical activities in the Office of the Director ensured.
3. Calendar of the director maintained accurate, updated and timely.
4. Visits including those of high‑level guests organized successfully.
5. Detailed record/track sheets maintained.

QUALIFICATIONS & EXPERIENCE REQUIRED

Education: Completion of secondary school education. A post‑secondary certificate in the related functional area is desirable.

Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

KNOWLEDGE & SKILLS

• Knowledge of specialised common business practices and methods gained through relevant technical training and experience.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high‑quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.

Languages: Working knowledge (proficiency / FAO level C) of English and at least intermediate knowledge (level B) of German.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides the common standards of behaviour that guide how we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact :.

NO FEE DISCLAIMER

The United Nations does not charge any application processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

Once your profile is completed please apply and submit your application.

Please make sure you upload your professional CV in the English language.

Kindly note the only documents you will need to submit at this time are your CV and Cover Letter.

Additional documents such as passport, recommendation letters, academic certificates etc. may potentially be requested at a future time.

Please contact us at in case you face any challenges with submitting your application.

ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

All employment decisions are made on the basis of organisational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination of any kind, harassment, sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.

Key Skills

• Business Intelligence
• Children Activity
• Business Analysis
• Corporate Sales
• ABB
• Corporate Development

Employment Type: Full‑Time

Experience: years

Vacancy: 1