Bid & Proposal Manager (m/f/d)

ARX Robotics GmbH; Berlin; Hybrid; EUR 70,000 - 90,000; Full time

Benefits offered by this job

Bonus opportunity

Pension contribution

Learning & development support

Hybrid work setup

Relocation support where applicable

Dog-friendly office

Job summary

ARX Robotics GmbH in Berlin is seeking a Bid & Proposal Manager to own global tender processes end-to-end—from opportunity monitoring through submission to handover to after-sales. You will liaise with Legal, Sales, Finance, and Tech to turn requirements into compliant, high-quality bid content.

Ideal candidates have 3–5 years in tender management or related consulting, with deep knowledge of EU/NATO processes, pricing, and compliance in a regulated sector.

Qualifications

• 3–5 years in tender management, bid management or related advisory work in defence or regulated sectors.
• Experience with EU procurement, NATO tendering, or defence procurement rules.
• Structured, deadline-driven performer able to run several tenders in parallel.
• Attention to formal criteria, eligibility, and submission quality.
• Excellent written communication turning complex requirements into clear content.
• Strong pricing, cost and contracting understanding; compliance with export controls.

Responsibilities

• Own end-to-end tender processes from monitoring to submission and handover.
• Coordinate with Legal, Sales, Finance and Tech to meet all requirements.
• Translate customer requirements into compelling bid content.
• Maintain a library of reusable bid content and learnings.
• Lead post-tender reviews to improve future bids.

Skills

Tender management

Bid management

Public procurement

Structured approach

Deadline driven

Cross-functional coordination

Technical writing

Pricing & costing

Compliance awareness

Fluent German

Fluent English

Education

Business Administration

Law

Industrial Engineering

Public Administration

Job description

About the Role

Public procurement is how our autonomous ground systems actually reach the armed forces. As Bid & Proposal Manager at ARX Robotics, you will own our global tender processes end-to-end: from identifying and qualifying an opportunity, through building a compliant and competitive submission, to handing the awarded contract over to our after-sales and delivery teams.

You will be the central point of contact for all procurement-related activities and the person who keeps a complex bid on track. Working closely with Legal, Sales, Finance, and Tech, you will translate demanding governmental requirements into clear internal workstreams, hold deadlines that do not move, and make sure every submission represents ARX Robotics accurately and to a high standard. This role suits someone who enjoys structure and detail in a fast-moving environment, and who wants their work to be directly visible in the contracts we win.

What You'll Build

• A reliable end-to-end tender process, from opportunity monitoring and qualification through submission, award, and handover to after-sales
• Systematic screening of relevant tender platforms and procurement portals, with clear go/no-go recommendations based on fit, capacity, and commercial attractiveness
• High-quality, fully compliant bid submissions, including the coordination of technical, commercial, and legal documentation against formal tender requirements
• A dependable bid calendar with internal milestones, review gates, and submission deadlines
• Close alignment with Legal on tender terms, eligibility criteria, and compliance requirements, and with Finance on pricing, costing input, and commercial terms
• Clear collaboration with Tech to turn customer requirements and specifications into convincing bid content
• A structured library of reusable bid content, company documentation, references, and lessons learned that makes each following tender faster and stronger
• Structured post-tender reviews and debriefs, feeding insights back into pricing, product & tech, positioning, and future bids

What You Bring

• 3–5 years of experience in tender management, bid management, public procurement or strategic / operational consulting, ideally in defence, security, aerospace, public infrastructure, or a comparable regulated sector(s)
• Proven experience with public sector or governmental procurement processes and formal tender requirements (e.g. EU procurement procedures, NATO/framework tendering, innovation and R&D-driven procurement vehicles, or national defence procurement such as VSVgV)
• A structured, hands-on, deadline-driven way of working, with the ability to run several tenders in parallel without losing
• Strong attention to detail when working with formal criteria, eligibility requirements, and submission
• Confidence coordinating cross-functional stakeholders across Legal, Sales, Finance, and Tech, and holding others to shared
• Clear, precise writing skills and the ability to make technical content readable for an evaluating
• Solid commercial understanding, including pricing logic, cost structures, and contractual
• Awareness of compliance, export control, and confidentiality requirements in a defence
• Degree in Business Administration, Law, Industrial Engineering, Public Administration, or a comparable field, or equivalent practical
• Fluent German and English, both written and spoken (German is essential for working with contracting authorities)

Please note: You do not need to meet every single requirement to apply. We welcome motivated candidates who are eager to grow into the role and develop their expertise further.

What We Offer

Join a mission-driven European defense tech company at a pivotal stage of growth, where you can help shape meaningful technology, take ownership early, and grow with the business!

• Competitive compensation package including a bonus opportunity
• 27 vacation days to start, increasing with tenure up to 30 days
• Employer-supported pension contribution
• Learning & development support and team events budget
• Employee discounts and flexible benefits budget via Probonio
• Hybrid working setup depending on role and team needs
• Structured salary bands, levelling framework, and bi-annual development conversations
• Referral bonus program, dog-friendly office, and relocation support where applicable

About Us

ARX is a dual-use technology company that specializes in developing autonomous unmanned systems and sensors for the European defence sector. Our dual-use unmanned ground systems and sensors assist NATO Armies and civilian first responders in tackling their most challenging problems by providing them with training and information to make better decisions and take effective actions in life-or-death situations.

As our team continues to expand rapidly, we are seeking motivated candidates who are excited to work in a highly energetic, creative, and innovative team dedicated to developing autonomous systems for challenging environments. We operate in a dynamic sector where collaboration, sharing innovative ideas, and developing novel problem-solving strategies are ingrained in our work culture.

ARX is an equal-opportunity employer, and we encourage candidates from all backgrounds to apply.

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