Assistant to VP Fleet Technical Operations (f / m / d) - limited parental leave 15 months.

Carnival Corporation and plc; Hamburg; Hybrid; EUR 35.000 - 45.000; Vollzeit

Zusammenfassung

A leading cruise company based in Hamburg is seeking an organized Assistant for their Fleet team. The role involves administrative coordination, managing travel logistics, and supporting HR onboarding processes. The ideal candidate will have a degree in Office Management or Business Administration, strong organizational skills, and proficiency in MS Office. This role offers flexible working arrangements and employee benefits including discounted cruises.

Leistungen

30 days of holidays per year

Flexible working hours

Discounted cruises for employees and family

Employer contribution to local transport

Diverse learning and development opportunities

Qualifikationen

• Experience in managing purchase orders and invoice processing.
• Proficiency in coordinating travel and scheduling.
• Excellent written and verbal communication skills in English.

Aufgaben

• Manage administrative and system coordination tasks.
• Support HR onboarding and prepare documentation.
• Organize internal events and departmental engagement.

Kenntnisse

Organizational skills

Communication abilities

Experience in onboarding processes

Team-oriented mindset

Attention to detail

Ausbildung

Degree in Office Management or Business Administration

Tools

MS Office

Oracle

Excel

PowerPoint

Jobbeschreibung

Introduction

Carnival Maritime : Where maritime excellence thrives!

We are a proud member of Carnival Corporation, responsible for the maritime operations of AIDA Cruises and Costa Crociere.

Founded in 2015, Carnival Maritime is dedicated to enhancing communication between ship and shore. We are committed to strengthening collaboration and cross‑functional coordination with our brands.

Our Hamburg‑based team comprises a diverse group of professionals with expertise in Marine and Technical operations, HESS, and Technical Procurement.

Our employees create an open, rich, and vibrant working environment through their varied backgrounds, perspectives, and experiences.

As part of Carnival Corporation, we honour the integrity of every ocean we sail, embedding this commitment in everything we do. Anchored in safety, efficiency, and innovation, we empower our brands to meet the highest standards and deliver unforgettable journeys.

Your Responsibilities

We’re looking for a structured and organized Assistant to join our dynamic Fleet team. If you thrive in a fast‑paced environment and have a passion for organization and administration in a team‑oriented environment, this is your opportunity to make an impact.

• Administrative and System Coordination - responsible for managing purchase orders and invoice processing, maintaining employee access systems, and coordinating Chief Engineers accounts and attendance tracking
• Travel and Agenda Management - coordinate travel and scheduling for leadership, organize Chief Engineers briefings, and manage communication and logistics with fleet teams
• HR and Onboarding Support, with preparation of job descriptions and onboarding documents, support new hire processes, and manage external access to onboard IT systems
• Reporting and Communication - record meeting minutes, update GHESS reports with stakeholder input, and support internal communication through the Communication Matrix
• Departmental Engagement and Support - organize internal events and workshops, support cross‑departmental requests, and foster team motivation through direct engagement

Your Profile

Degree or professional training in Office Management, Business Administration, International Cruise Management, or a related field.

Experience in onboarding processes, including documentation and system access setup.

Strong organizational skills with experience in coordinating events, workshops, and travel logistics as well as keeping up multiple calendars.

Proficiency in administrative tools (e.g. MSOffice, Oracle, Basware, My Access, VPN systems, Excel, Word, and Power Point).

Excellent communication abilities, both written and verbal, with a proactive approach to team engagement.

Attention to detail in managing schedules, minutes of meetings, and internal reports.

Team‑oriented mindset with a focus on motivation, collaboration, and cross‑departmental support.

Demonstrates a high degree of autonomy and self‑motivation, with a discreet and professional approach to handling sensitive and confidential information.

Business‑fluent English skills (English is our company’s official language), German or other language is a plus.

We Offer

• 30 days of holidays per year
• Flexible working hours & the possibility to work from home for up to three days per week, providing a healthy work‑life balance and increased convenience
• The flexibility of working remotely for up to 10 days a year across Europe
• The opportunity to work with international experts from more than 40 nationalities in a dynamic and vibrant team, fostering a working environment that promotes Speaking Up, Respecting and Protecting, Improving, Communicating, Listening, Learning, and Empowerment
• Cruises at exclusive discounted prices for all employees, and additionally their family & friends (as from 6 months seniority)
• Exclusive employee benefits and access to corporate perks and offers
• Employer’s contribution to ProfiTicket for local transport
• Diverse learning and development possibilities, enabling you to expand your knowledge and skills in our organization
• Participation in the company pension scheme (starting in your third‑year seniority)
• Free use of the pool bicycles for leisurely strolls during your lunch break or weekends
• A modern headquarters located in the heart of the HafenCity, an innovative urban district that embraces its proximity to the Elbe River