Assistant to Management (m/f/d)

CYBEX GMBH; Bayreuth; Hybrid; EUR 60.000 - 85.000; Vollzeit

Zusammenfassung

CYBEX GMBH in Bayreuth seeks an experienced Executive Assistant to support the CEO and Chairman across administrative, coordinating, and organizational matters. You will manage complex calendars, travel arrangements, and prepare meetings, presentations, and briefing materials.

The role requires fluency in German and English, strong discretion, and exceptional communication. You will collaborate with the assistant team and internal departments to deliver a seamless 360-degree service.

Qualifikationen

• Completed studies in Business Administration or a comparable commercial qualification.
• Several years of professional experience in an executive/administrative support role, preferably in an international fast-paced environment.
• Proven experience supporting senior executives and handling confidential information with discretion.

Aufgaben

• Be the 360° support of our CEO and Chairman across administrative, coordinating, and organizational matters.
• Provide proactive and reliable support to CEO and Chairman, ensuring seamless day-to-day service.
• Manage complex calendars, scheduling, and internal/external meetings with efficient prioritization.
• Coordinate comprehensive travel planning including flights, hotels, transfers, and itineraries.
• Prepare meetings, presentations, documents, and briefing materials with timely follow-up.

Kenntnisse

Calendar management

Travel planning

Discretion & confidentiality

Executive support

Communication

Ausbildung

Business Administration or similar commercial qualification

Tools

Microsoft Office (Outlook, PowerPoint, Word, Excel)

Jobbeschreibung

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CYBEX is a company that puts tomorrow’s people at the heart of its brand. Always questioning the status quo and not afraid of challenging the establishment, CYBEX has become not just a leader in child safety but is seen as an innovative lifestyle and fashion brand for parents. We offer car seats, baby carriers, kids furniture and strollers enabling parents to keep their little ones safe in style. After growing rapidly in the last few years, we look for ambitious talent to contribute to CYBEX’s success story.

Your seat to fill:

• Be the 360° support of our CEO and Chairman across all administrative, coordinating, and organizational matters
• Provide proactive and highly reliable support to our CEO and Chairman, ensuring a seamless and comprehensive day-to-day service
• Manage complex calendars, scheduling, appointments as well as internal and external meetings, ensuring efficient coordination and prioritization
• Take responsibility for comprehensive travel planning, including flights, hotels, transfers, itineraries, and all related arrangements
• Prepare meetings, presentations, documents, and briefing materials, and ensure professional and timely follow-up
• Coordinate closely with the assistant team and relevant internal departments to ensure smooth processes, effective communication, and a consistent 360° service for our CEO and Chairman
• Act as a central point of contact for internal and external stakeholders and ensure professional, discreet, and timely communication
• Handle document management, correspondence, and maintain an organized and efficient filing structure
• Monitor important deadlines, follow-ups, and action items, ensuring that commitments are tracked and completed in a timely manner
• Support the preparation and coordination of management-related projects, events, and appointments as required
• Contribute to the continuous improvement of administrative processes and ensure a high level of organization, efficiency, and service quality

Your stroll to CYBEX:

• Successfully completed studies in Business Administration or a comparable commercial qualification (e.g., office management, hotel management, foreign language correspondence, or a similar field)
• Several years of professional experience in a comparable position, such as Executive Assistant, Personal Assistant, or Team Assistant, ideally in an international and fast-paced environment
• Proven experience in supporting senior executives and handling confidential and sensitive information with a high degree of discretion
• Excellent organizational and time-management skills, with the ability to prioritize and manage multiple tasks and changing requirements efficiently
• Strong experience in calendar management, meeting coordination, travel planning, and general executive support
• Proficient in Microsoft Office, particularly Outlook, PowerPoint, Word, and Excel
• Fluent in German and English, both spoken and written combined with excellent communication skills
• Highly structured, reliable, proactive, and solution-oriented with a strong attention to detail
• Strong interpersonal and communication skills, with a collaborative mindset and the ability to work effectively across teams
• Positive, confident, and winning personality with a professional appearance and a genuine service-oriented attitude
• High level of flexibility, discretion, loyalty, and willingness to go the extra mile to provide outstanding support to our CEO and Chairman

CYBEX operates globally and has employees from copious nations. If you are keen to leave your footprint in a swiftly growing business that offers plenty of opportunities to grow both on a professional and individual level, you’ve come to the right place. You’ll have the chance to develop your personal profile in an international environment. As part of Goodbaby International Holdings Ltd., CYBEX is dedicated to creating an inclusive working environment that encompasses diversity and equal opportunities. At CYBEX, we place great importance on our values: Imagination, Belief, Passion, Strength, Respect, and Love. These values shape our company culture and drive us to develop innovative solutions and achieve exceptional results.