Assistant-projectmanager

Innovative Beauty Group (IBG); Mannheim; Hybrid; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A beauty innovation company in Mannheim is seeking a Project Assistant to facilitate project management and coordination. You will support multiple tasks, maintain communication with clients and ensure smooth project launches. The ideal candidate is fluent in German and English, has relevant training, and 1-3 years of project coordination experience. This role offers flexibility with the opportunity for remote work, along with attractive salary and growth opportunities.

Leistungen

Training and coaching opportunities

Flexible working conditions

Attractive salary and travel allowance

Team events and celebrations

Qualifikationen

• 1-3 years of experience in administrative or project coordination, ideally in cosmetics or consumer goods.
• Proactive and well-organized multitasker with excellent communication skills.
• Experience with ERP/CRM tools is a plus.

Aufgaben

• Coordinate project timelines and deliverables with the Senior Project Manager.
• Maintain master data and product information in NetSuite.
• Handle receipt, tracking, labeling, and dispatch of samples.

Kenntnisse

Fluent in German

Fluent in English

Project Coordination

Detail-oriented

Multitasking

Ausbildung

Vocational training in office management or marketing

Bachelor's in Business Administration or related

Tools

MS Office

NetSuite

SAP Ariba

Jobbeschreibung

🎨 Ready to turn details into impact and help launch the next beauty innovation in Germany? Join IBG as Project Assistant and make every project shine!

Are you an energetic multitasker who enjoys keeping projects and teams running smoothly? Ready to help bridge the gap between planning and perfect execution? If you thrive in organization, detail and teamwork, this Project Assistant role at IBG could be your perfect match!

Welcome to IBG!

IBG Innovative Beauty Group is a dynamic one-stop beauty shop. By working as an extension of our customers’ teams, we turn beauty concepts into reality. IBG is an international team of more than 300 people across 13 locations worldwide. Within the German Business Unit, we focus on turnkey solutions, private label, and packaging for the Beauty and Home Care sectors.

What will you do as Project Assistant?

As Project Assistant, you are the engine that keeps projects moving and everyone on track. You’ll have your hands in every part of the process: from coordination and data management to creative collaboration with internal teams and external partners. With your proactive mindset and eye for detail, you help turn complex plans into smooth project launches and satisfied clients. No two days are the same: your role is varied, dynamic, and essential to our team’s success.

Your main tasks include:

• Coordinate project timelines, tasks and deliverables for gold clients in close collaboration with the Senior Project Manager;
• Maintain accurate master data and product information in NetSuite by collecting, organizing, and verifying details;
• Support the sample process: handle receipt, tracking, labeling and dispatch of samples, plus maintaining the sample archive;
• Prepare and manage all necessary documentation for product launches, including client‑specific templates and submissions;
• Communicate with clients, suppliers, and agencies to organize photoshoots, artwork feedback, and packaging fee reports.

What we offer:

• 💼 A diverse and international team environment where your ideas make an impact;
• 🏠 Flexibility to work remotely or enjoy our modern office in Mannheim;
• 🚀 Plenty of room for your growth: we offer training, coaching, and development opportunities;
• 🌍 Attractive salary and travel allowance, geared to your experience and working hours;
• 🎉 Fun extras as team events, celebrations, and a workplace where you can truly shine.

Your profile:

You are a born organizer with a dash of creative flair and a drive to get things done. You enjoy juggling multiple tasks and feel right at home in an international environment, switching easily between languages and collaborating with different teams. With your proactive attitude and attention to detail, you spot improvement opportunities and keep everyone, clients and colleagues, on the same page. If you love teamwork, clear communication, and making an impact in the beauty industry, you’ll thrive in this role.

Your skills:

• Speak and write fluently in both German and English;
• Have relevant vocational training (e.g., Kauffrau für Büromanagement/Marketing) or a Bachelor’s in BWL or related field;
• Bring 1–3 years’ experience in administrative or project coordination. Ideally in cosmetics or consumer goods;
• Are a proactive, well‑organized multitasker with excellent eye for detail and communication skills;
• Know your way around MS Office, and are comfortable with ERP/CRM tools (like NetSuite or SAP Ariba); experience with industry processes is a plus.

Is this your ideal job?

Are you eager to join us and contribute to our success? Then we'd love to hear from you!

👉 Apply via the application button or send your inquiry to Sarah Koenig via [e-mail]

📧 [e-mail]

Please note:

→ The location for this position is Mannheim, Germany. While the position is mostly remote. It is important to be in proximity to the office e.g. to send samples. We prefer candidates who live within an hour's commute to Mannheim.

→ A valid work permit is required

→ Acquisition for this vacancy is not appreciated.