Assistance of VP Offshore – Portfolio Development (f/m/d) Full-time / Part-time

Netze BW GmbH; Hamburg; Vor Ort; EUR 40.000 - 50.000; Vollzeit

Zusammenfassung

A leading energy provider in Hamburg seeks an Administrative Assistant to support the Vice President Offshore. Key responsibilities include organizing meetings, managing travel arrangements, and handling professional correspondence in both German and English. The ideal candidate has strong organizational skills and experience in administrative tasks.

Qualifikationen

• Experience in administrative or secretarial roles is a plus.
• Ability to manage correspondence efficiently.
• Familiarity with procurement and invoice processes.

Aufgaben

• Assist Vice President Offshore with project support and coordination.
• Organize and document meetings and video conferences.
• Plan business trips, including booking and travel expenses.
• Handle professional correspondence in German and English.
• Manage procurement and invoice processing.
• Maintain safety-related data and organize training sessions.

Kenntnisse

Organizational skills

Bilingual communication (German and English)

Proficient in scheduling meetings

Travel coordination

Jobbeschreibung

• You personally assist the Vice President Offshore – Portfolio Development and support the team as well as the EnBW Generation UK, EnBW Valeco Offshore, and international offshore wind project teams
• Take responsibility for coordinating video conferences, workshops, and meetings, including scheduling, preparation, documentation, and follow-up with internal and external participants
• You Plan and organize business trips from start to finish – including bookings, ad hoc replanning and accurate travel expense settlements
• Work independently on all administrative and secretarial tasks, managing professional correspondence in German and English as well as handling documents and information efficiently
• Manage procurement and invoice processes, ensuring timely and compliant handling of orders and payments
• You keep employee and safety-related data up to date in the EnBW occupational safety system, organize health service appointments and training sessions, and step in to support assistants in the New Construction Projects department when required