AI Operations, Workflow Specialist

Jobtailor; Berlin; Vor Ort; EUR 688.800 - 1.239.840; Vollzeit

Zusammenfassung

Jobtailor is seeking a freelance AI & Automation Specialist to architect efficient workflows across sales, marketing and operations in Berlin. You will integrate AI models, connect CRMs like HubSpot/Pipedrive, and build robust no-code and light-code solutions using Make, n8n, and Zapier.

You will train the team, create documentation, and ensure scalable, error-resilient designs while working with German-speaking dental clients.

Qualifikationen

• At least 2 years of relevant experience in AI freelancing, automation engineering, or a similar role (in a B2B SaaS environment preferred).
• Proficiency with Make.com or n8n, with strong understanding of webhooks and APIs.
• Ability to engineer prompts to deliver productive results from AI models within business processes.
• Basic coding skills in Python or JavaScript for API calls or data transformation.
• Product mindset: build robust workflows with proper error handling and scalable design.
• Languages: Very good German and English, Berlin startup context with German-speaking dental clients.

Aufgaben

• Architect and implement automated workflows to improve efficiency across sales, marketing, and operations using Make, n8n, Zapier.
• Integrate AI models into business processes to automate tasks such as lead qualification, email drafting, and data analysis.
• Design and maintain integrations between tools like HubSpot or Pipedrive, Slack, Notion, Google Workspace for seamless data flow.
• Develop custom scripts (Python/JavaScript) when no-code solutions are insufficient, with robust error handling.
• Educate and empower the team by training on AI tools and creating clear, maintainable documentation.

Kenntnisse

AI Engineering

Workflow Automation

Python

JavaScript

API Integration

Error Handling

Prompt Engineering

Data Analysis

Lead Qualification

Email Drafting

Team Training

Documentation Creation

Product Mindset

Tools

Make.com

n8n

Zapier

HubSpot

Pipedrive

Slack

Notion

Google Workspace

Jobbeschreibung

Overview

As a freelance AI & Automation Specialist, you are our "architect for efficiency". You identify bottlenecks in our sales, marketing and operations teams and resolve them with intelligent workflows (n8n, Make, Zapier) and the use of AI tools. You analyze our existing processes (sales pipeline, onboarding, support) and build robust automations using tools like Make (formerly Integromat) or n8n. You implement LLMs (e.g., OpenAI API, Claude) into our workflows to automate tasks such as lead qualification, email drafting, or data analysis. You seamlessly connect our tools (e.g., CRMs like HubSpot/Pipedrive, Slack, Notion, Google Workspace) so data flows automatically. When no-code reaches its limits, you write small scripts (Python/JavaScript) to cover the last mile of integration. You train our team on the new AI tools and create documentation to keep the solutions maintainable.

Responsibilities

• Architect and implement automated workflows to improve efficiency across sales, marketing, and operations using tools like Make, n8n, Zapier.
• Integrate AI models into business processes to automate tasks such as lead qualification, email drafting, and data analysis.
• Design and maintain integrations between tools (CRMs such as HubSpot or Pipedrive, Slack, Notion, Google Workspace) to enable seamless data flow.
• Develop custom scripts (Python/JavaScript) when no-code solutions are insufficient, ensuring robust error handling and reliability.
• Educate and empower the team by training on AI tools and creating clear, maintainable documentation.

Requirements

• At least 2 years of relevant experience in AI freelancing, automation engineering, or a similar role (ideally in a B2B SaaS environment).
• Proficiency with Make.com or n8n, with strong understanding of webhooks and APIs.
• Ability to engineer prompts to deliver productive results from AI models within business processes.
• Basic coding skills in Python or JavaScript for API calls or data transformation (a strong plus).
• Product mindset: build robust workflows with proper error handling and scalable design, not fragile solutions.
• Languages: Very good German and English (Berlin startup context with German-speaking dental clients).

ATS Optimization Keywords

Below are skills and terms extracted directly from this job posting to improve Applicant Tracking System (ATS) visibility. This unique feature helps candidates tailor their applications more effectively.

Hard Skills

• AI Engineering
• Workflow Automation
• Python
• JavaScript
• API Integration
• Error Handling
• Prompt Engineering
• Data Analysis
• Lead Qualification
• Email Drafting

Soft Skills

• Product Mindset
• Team Training
• Documentation Creation