Administrative Support Specialist

US Department of War Education Activity; Sembach; Vor Ort; EUR 53.000 - 79.000; Vollzeit

Zusammenfassung

US Department of War Education Activity (DoWEA) Europe East District seeks qualified individuals for federal roles in Sembach, Germany. Responsibilities include maintaining records, generating reports, and coordinating travel orders for staff using office automation tools.

Candidates should have either a Master’s degree or 2 years of progressively higher graduate education in fields such as Business Administration, Public Administration, Education Administration, English, Information Technology,

Qualifikationen

• Experience using office automation to maintain records and generate reports.
• Education or combined education/experience to qualify at GS-11 level.
• Understanding of payroll and travel coordination processes for staff.

Aufgaben

• Maintain records and prepare correspondence and reports using office automation.
• Coordinate travel orders and events for staff, and revise high-level publications when needed.

Kenntnisse

Office automation

Recordkeeping

Payroll & attendance

Report generation

Ausbildung

Master's degree or 2 years graduate study in Business/Public Administration/Education/IT

PhD or LL.M. in Public Administration/Business Administration

Jobbeschreibung

About the Position:

Department of War Education Activity (DoWEA) Europe East District operates 15 schools in Germany across 5 communities. There are nearly 900,000 military connected children of all ages worldwide, of which more than 5,000 are enrolled in DoWEA Europe East District schools.

Federal employees in Sembach, Germany are currently entitled to receive a 42% Post Allowance (COLA) in addition to the base salary. This percentage is subject to change.

Who May Apply: U.S. Citizens

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Specialized Experience for GS 9:

One year of specialized experience which includes: utilizing office automation to maintain records and preparing correspondence; generating reports; managing staff payroll and/or time and attendance. (GS-07).

OR

Education

Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Public Administration, Education Administration, English and Information Technology.

OR

Combination of Education and Experience

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

Specialized Experience for GS 11:

One year of specialized experience which includes utilizing office automation systems to maintain records, preparing briefings or reports; revising high-level correspondence and/or publications; and coordinating travel orders and/or special events for staff. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09).

OR

Education

PhD or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Public Administration or Business Administration.

OR

Combination of Education and Experience

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.

Time in Grade Requirement (GS-09)

Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Time in Grade Requirement for GS 11

Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).

• You may claim Priority Placement Program (PPP) preference.


• DoW Priority Placement Program (PPP) Applicants will receive preference consideration at the full-performance grade level only.

Reasonable Accommodation (RA) Requests

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire.

• Status candidates subject to the 5 year overseas rotation, who are currently overseas, must have enough time to meet the initial tour stated in the job announcement. Waivers may not be granted to meet the 5 year limitation requirement.


• Status applicants in their fourth year of an overseas assignment cannot be selected unless a waiver of the 5 year overseas service limitation requirement is approved.

Family member appointments will expire based on the sponsor's rotation date. Family member appointments may not exceed two months after an employee is no longer considered a family member within the local commuting area due to PCS or divorce of sponsor or, in the case of a child, the age of 23. Family members are defined according to the DODI 1400.25, Vol.1232 as: For a military member whose duty station is in a foreign area, the member's spouse or unmarried dependent child. For a civilian US employee as defined by section 2105 of Title 5, United States Code, the employee's spouse, domestic partner, or unmarried dependent child, or unmarried child of the employee's spouse or domestic partner. A family member must physically reside with his or her sponsor to receive family member preference.