Administrative Assistant | Registrar and Transfer Agency & Accounting

Phoenix PSF; Menningen; Vor Ort; EUR 30.000 - 40.000; Vollzeit

Zusammenfassung

A financial services company located in Germany is looking for a Junior Administrative Assistant. This entry-level role is aimed at helping you develop a foundational understanding of the fund industry and financial services. You will assist with client documentation, office administration, and accounting tasks. Strong communication skills and a client-focused approach are essential. Previous experience is not required, but a degree in Accounting or Finance is preferred. Competitive benefits include professional development support and 30 days of annual leave.

Leistungen

Financial and practical support for professional qualification

30 days annual leave

Lunch vouchers

Free parking

Additional health insurance

Staff events

Qualifikationen

• Eager to learn and develop professionally.
• Fluent in English; knowledge of French or German is a plus.
• 0-1 years of relevant work experience.

Aufgaben

• Assist with AML/KYC documentation for clients.
• Prepare bank instructions and manage communications.
• Maintain day-to-day accounting records of client companies.

Kenntnisse

Communication skills

Client-focused mindset

Teamwork

Adaptability

Initiative

Ausbildung

Higher education degree in Accounting or Finance

Jobbeschreibung

About DM Financial

DM Financial is an independent financial services company headquartered in Ireland with offices in Luxembourg, Singapore, The Netherlands, UK, Cayman Islands, and Bulgaria. We specialise in providing financial reporting, accounting and tax compliance services to the financial services sector. Formed in Ireland in 2007, the company has continued to grow significantly and now employs in excess of 250 staff globally. Our core service lines include :

• Financial Reporting
• Specialised management accounting services
• Taxation compliance
• Corporate secretarial services
• Insolvency and forensic investigation services
• Regulatory reporting services
• Domiciliary accounting services

Due to our continued expansion, we are now looking to recruit a Junior Administrative Assistant in our Luxembourg office. If you are up for the challenge and would like to be part of a team who believe in Doing More for clients – we would like to hear from you.

Phoenix PSF and DM Financial

DM Financial recently acquired Phoenix PSF S.A . a specialist provider of accounting, domiciliation, corporate secretarial and administrative services to investment entities. Phoenix PSF is regulated by the Commission de Surveillance du Secteur Financier (CSSF) as a Professional of the Financial Sector (PSF). In joining DMF, Phoenix will further enhance its service offering to existing and new customers.

About the Role

As a Junior Administrative Assistant, you are at the beginning of your professional journey and eager to discover the fund industry and broader financial services sector. This role will introduce you to key areas of DM Luxembourg’s business, with a particular focus on Registrar and Transfer Agency.

You will be part of a supportive team managing a client portfolio, giving you the opportunity to develop the skills and experience required in Luxembourg’s dynamic fund environment. To further broaden your exposure, you will also assist the Domiciliary Services team during quieter periods of the Funds service line. This is an ideal entry-level position for someone looking to grow their knowledge and develop a strong foundation in the industry. Your responsibilities will include :

Your responsibilities will include :

• TA & Compliance – Core role

  Assisting with the collection, analysis, verification, and maintenance of AML / KYC (Anti-Money Laundering / Know Your Customer) documentation for clients and investors, participating in investor onboarding and ongoing due diligence in line with company procedures, preparing various working documents such as reports and spreadsheets, and maintaining accurate filing both physically and electronically through a document management system.

• Administration

  Preparing bank instructions and managing communications related to payments, assisting with the preparation of working documents (Word documents and Excel spreadsheets), filing via a document management system, and office management duties such as answering telephone calls, handling daily mail, and preparing the boardroom for meetings.

• Domiciliary Accounting

  Assisting in maintaining day-to-day accounting records of client companies, supporting monthly, quarterly, and annual financial reporting in Lux GAAP or IFRS, and assisting with the preparation of VAT returns and Corporate Income Tax returns.

Who are you?

You have a “can-do” attitude. You are eager to learn and are ambitious to develop professionally, potentially through obtaining a relevant qualification in the financial or domiciliary services sector. You demonstrate initiative, are flexible and proactive, always able to adapt to changing priorities in a fast moving environment.You are results-oriented, always striving to deliver high-quality work and meet deadlines. Excellent communication and teamwork skills come naturally to you, and you have a client-focused mindset, understanding the importance of maintaining strong relationships with clients and colleagues alike. Additionally, you have knowledge of Luxembourg legislation, which helps you navigate the regulatory environment effectively. You speak English fluently; French or German is a plus

You have :

• A higher education degree (Bachelor, Master or equivalent) in Accounting or Finance
• 0 – 1 years relevant work experience

What do we offer?

In addition to a challenging job with a wide range of development opportunities, you will have considerable freedom and independence in carrying out your work. We also offer :

• Financial and practical support to achieve your professional qualification (we are an ACCA accredited training firm)
• direct access to Partners and senior team members
• 30 days annual leave
• lunch vouchers
• free parking
• additional health insurance
• an environment where good ideas and initiatives are encouraged
• the opportunity to further develop yourself through Group training and education programs
• fun and enjoyable staff events
• the opportunity to grow professionally and advance into roles such as Fund Administrator or Domiciliary Client Administrator

Excited about this opportunity?

Please send your application to [e-mail]