Accounts Assistant (Sales & Purchase Ledger)

The Sage Group plc; Deutschland; Hybrid; EUR 31.000 - 38.000; Vollzeit

Benefits dieser Stelle

Remote working days

Zusammenfassung

The Sage Group plc is seeking an Accounts Assistant to join its expanding residential care group. Based at the head office in Exminster, you will manage sales and purchase ledgers using Sage Intacct, ensuring accuracy and timely processing.

The role reports to the Senior Finance Manager and offers a hybrid work pattern. Key duties include monitoring fees, processing invoices, reconciling ledgers, and supporting audit preparations.

Qualifikationen

• AAT Level 4 or equivalent bookkeeping qualification.
• Experience in sales/purchase ledger, accounts, or bookkeeping.
• Confident using Microsoft Excel with formulas and VLOOKUP/pivot tables.

Aufgaben

• Maintain sales ledger and care billing, including monthly resident and local authority fees.
• Enter invoices and manage supplier invoices; set up supplier profiles; prepare weekly payment runs.
• Perform credit control by chasing overdue payments and maintaining debtor records.
• Support audit preparations and maintain accurate financial records.

Kenntnisse

Well organised

Communication skills

Numeracy

Attention to detail

Data entry

Microsoft Excel

Ausbildung

AAT Level 4

Tools

Sage Intacct

Sage 50

Salesforce

Portal-based billing systems

Jobbeschreibung

What's in it for you

• £30,000 starting salary Full-time role with flexible working hours to suit business need Remote working days, alongside time as part of an on-site team Join a growing organisation - be part of an expanding residential care group with opportunities to develop as the finance team grows Varied, hands-on role spanning sales ledger, purchase ledger, credit control and audit support - ideal for building broad finance experience

About the role

We are seeking a full-time Accounts Assistant to join our expanding residential care group, which operates across multiple locations. Based at our head office at Spurfield House in Exminster, you will be responsible for the accurate and efficient management of the company's sales and purchase ledgers using Sage Intacct. The successful candidate will have excellent attention to detail, strong organisational skills and a confident, data-driven approach. You will be able to manage competing priorities effectively while maintaining high standards of accuracy and financial administration. You will report to the Senior Finance Manager.

Key Responsibilities

• Sales Ledger & Care Billing
  • Monitor monthly fees for residents and local authorities, processed via Salesforce, portal billing, or manually raised invoices
  • Monitor petty cash for two smaller companies, including balancing and keying
  • Post incidental expenses to residents' accounts and issue monthly bills
  • Work with other team members on fee deviations and non-receipt of expenses
  • Liaise with home management teams on fee changes and maintain an accurate, up-to-date billing system
• Purchase Ledger & Supplier Tracking
  • Enter invoices as they arrive, mainly via email, as part of our move towards a paperless process, attaching documentation in Sage
  • Set up new supplier profiles in the system
  • Prepare weekly payment runs for suppliers
  • Reconcile supplier statements to identify and resolve errors
  • Assist the accounting team with prepayments and accruals
• Credit Control
  • Monitor resident and local authority accounts for overdue balances, running regular aged debt reports from Sage Intacct
  • Chase outstanding payments by phone, email and letter, maintaining a professional and empathetic tone with families and local authorities
  • Keep clear, up-to-date records of all credit control communication and agreed payment plans
  • Escalate persistent non-payment issues to the Senior Finance Manager and home management teams as needed
  • Provide regular debtor reports and updates to management, highlighting risk accounts and cash flow impact
• Miscellaneous
  • Help update spreadsheets used for financial monitoring, as required
  • Scan and digitally file paper financial records
  • Support the finance team with audit preparation
  • Undertake other miscellaneous work as it arises during the normal working week
• Personal attributes
  • Discreet and trustworthy when handling sensitive financial and resident data
  • Empathetic and sensitive to the needs of a care environment
  • Proactive, willing to pick up ad hoc tasks as the finance team grows

What we’re looking for

• Well organised, able to manage multiple deadlines including weekly payment runs and monthly billing cycles
• Good written and verbal communication skills
• Comfortable working both independently (on remote days) and as part of a team
• Strong numeracy and high attention to detail
• Fast, accurate data entry and typing

Essential requirements

• AAT Level 4 (or working towards), or equivalent bookkeeping qualification
• Previous experience in a sales/purchase ledger, accounts, or bookkeeping role
• Confident using Microsoft Excel, including spreadsheets, basic formulas, and VLOOKUP/pivot tables

Desirable

• Experience with Sage Intacct, Sage 50, or similar accounting software
• Experience in a care home, healthcare, or similar regulated multi-site environment
• Experience with Salesforce or portal-based billing systems
• Experience reconciling supplier statements and handling accruals/prepayments