Vendor Coordination Analyst

Omnicom Global Solutions Colombia; Bogotá; Presencial; COP 39.060.000 - 58.032.000; Jornada completa

Descripción de la vacante

Omnicom Global Solutions Colombia is seeking a Vendor Coordinator to support onboarding, invoicing, payment tracking, and financial operations in a fast-paced agency setting.

You will partner with Finance, Account Teams, Global PMO, Influencer Teams and external vendors to ensure proper setup, documentation, POs, invoices and timely payments. Strong English and Excel skills are essential.

Formación

• Bachelor’s degree in accounting/finance/business-administration or related field.
• 2–4 years of experience in AP/AR, invoice reconciliation, billing operations, and financial operations.
• Experience in a media or advertising agency environment preferred.
• Proven vendor communications, payment follow-up, and issue resolution experience.
• Advanced Excel skills and ability to learn ERP/financial systems quickly.
• Strong attention to detail, organization, and follow-up skills.
• Excellent written and verbal English communication.

Responsabilidades

• Liaise with Account Teams about vendors needing setup or invoicing.
• Communicate with vendors on onboarding, invoices, and payment status.
• Review vendor paperwork, POs, and invoices for accuracy.
• Initiate and monitor payment processes for vendors.
• Track vendor and payment status; update stakeholders.
• Troubleshoot vendor setup and payment issues across systems.
• Maintain organized documentation and campaign records.
• Collaborate with Finance, PMO, Influencer Teams and others to ensure smooth ops.

Conocimientos

Vendor communications

Payment follow-up

Invoice discrepancies resolution

English communication

Attention to detail

Organization

Educación

Bachelor's degree in Accounting, Finance, Economics, Business Administration, or a related field

Herramientas

MediaOcean

PeopleSoft

Microsoft Dynamics AX

Hyperion

SAP

Oracle NetSuite

Descripción del empleo

We're looking for a Vendor Coordinator to support vendor onboarding, invoice processing, payment tracking, and financial operations within a fast-paced agency environment.

In this role, you'll partner closely with Finance, Account Teams, Global PMO, Influencer Teams, and external vendors to ensure vendor setup, documentation, purchase orders, invoices, and payment processes are completed accurately and on time.

Key Responsibilities

• Liaise with Account Teams regarding vendors requiring setup or ready for invoicing.
• Communicate directly with vendors regarding onboarding documentation, invoices, and payment status.
• Review and validate vendor paperwork, purchase orders (POs), and invoices for accuracy.
• Initiate and monitor payment processes for new and existing vendors.
• Track vendor and payment status and provide updates to stakeholders.
• Troubleshoot vendor setup and payment-related issues across internal systems.
• Maintain organized documentation and campaign records.
• Partner with Finance, PMO, Influencer Teams, and other stakeholders to ensure smooth execution of operational processes.

Qualifications

• Bachelor's degree in Accounting, Finance, Economics, Business Administration, or a related field.
• 2-4 years of experience in:
• Accounts Payable (AP)
• Accounts Receivable (AR)
• Invoice Reconciliation
• Billing Operations
• Financial Operations
• Experience working in a media agency, advertising agency, or holding company environment is strongly preferred.
• Proven experience managing vendor communications, payment follow-up, invoice discrepancies, or vendor-related issue resolution.Advanced Excel skills.
• Ability to learn new ERP and financial systems quickly.
• Strong attention to detail, organization, and follow-up skills.
• Excellent written and verbal communication skills in English.

Preferred Experience

• MediaOcean
• PeopleSoft
• Microsoft Dynamics AX
• Hyperion
• SAP
• Oracle NetSuite
• Vendor onboarding and payment coordination
• Working closely with Finance and Account Teams

What We're Looking For

We're looking for someone who enjoys solving problems, coordinating across multiple stakeholders, and managing vendor-related processes from start to finish. The ideal candidate is proactive, detail-oriented, and comfortable working in a dynamic agency environment where accuracy and follow-through are critical.