Transaction Coordinator - 1503 - Colombia

Bionic Talent; Cundinamarca; On-site; COP 25,435,000 - 32,702,000; Full time

Job summary

INGEPSY seeks a highly organized Transaction Coordinator to manage real estate closings remotely. You will handle pipelines, timelines, and financial milestones while communicating with clients, agents, and lenders in both English and Spanish.

Proficiency with Google Workspace, Excel, and Zoom is required. The role requires 1–3 years of domain experience, familiarity with US real estate practices, and the ability to work independently in a fully remote setting.

Qualifications

• 1–3 years of experience in real estate transaction management.
• Experience with US-based companies; US estate transactions preferred.
• Experience in a US law firm is a plus.
• Fully bilingual in English and Spanish; professional communication.

Responsibilities

• Coordinate and manage real estate transaction files from open to close.
• Track milestones, deposits, escrow timelines, and document receipt.
• Serve as primary contact for clients, agents, lenders, and team in English and Spanish.
• Maintain closing pipelines and docs using Google Workspace and Excel.
• Schedule closings, meetings, and Zoom calls; follow up on missing items.

Skills

Bilingual

Google Workspace

Microsoft Excel

Zoom

US transactions

Tools

Google Docs

Google Sheets

Google Drive

Job description

Our client is a US-based law firm specializing in Real Estate Law, Business Law, Estate Planning, Title Insurance, and Closing Services. The firm is dedicated to providing seamless, professional legal and closing experiences. They are currently looking to bring on a dedicated remote professional to streamline their real estate transactions and support their growing practice.

About the role:

We are seeking a highly organized, proactive, and fully Bilingual (English & Spanish) Transaction Coordinator to start ASAP. This role is the central hub for managing real estate closing pipelines, tracking financial transactions, and administering day-to-day workflows.

This is the right role for an efficient, self-motivated individual who excels at keeping files organized, tracking strict financial/legal deadlines, and communicating clearly with clients, agents, and lenders.

What you'll be doing:

Coordinate and manage real estate transaction files from open to close, ensuring all milestones are met.

Track financial milestones and transaction steps, including monitoring earnest money deposits (EMD), escrow timelines, and verifying receipt of necessary transaction documents.

Act as a primary point of contact for clients, agents, lenders, and internal team members in both English and Spanish.

Organize, maintain, and update closing pipelines and administrative documentation using Google Workspace (Docs, Sheets, Drive) and Excel.

Schedule and coordinate closing timelines, meetings, and Zoom calls between all parties.

Follow up diligently on missing documents, signatures, and title requirements to ensure no delays in the closing process.

Maintain clear, consistent, and professional communication to uphold the law firm's high standards.

Who are we looking for?

1-3 years of experience in a similar role managing real estate transactions, pipelines, and closings.

Proven experience working with US-based companies; understanding of US estate transactions is preferred.

Experience working within a US law firm is preferred.

Fully bilingual with professional-level verbal and written fluency in both English and Spanish.

Proficiency with foundational administrative tools including Google Workspace (Docs, Sheets, Drive), Microsoft Excel, and Zoom.

Demonstrated ability to manage multiple files simultaneously with close attention to mathematical and date-based detail.

Position:

Transaction Coordinator

Remote Status:

Fully Remote

Preferred Location:

Latin America

Salary:

USD 700 - 900 per month

Internal Job ID:

1503