Proposal Production Support Agent

Golder Associates Ltd.; Colombia; Presencial; COP 24.000.000 - 42.000.000; Jornada completa

Descripción de la vacante

Golder Associates Ltd. is seeking a Proposal Production Support Agent to prepare the initial templates and layout of proposals using Word, InDesign, and PowerPoint, aligned with project visuals and standards.

The role requires reviewing tender documents for compliance, formatting tables and figures, performing language and typographic checks, and assembling final submissions for delivery through SEAO and related portals, often with Montreal-based teams.

Formación

• 3 to 5 years of experience in proposal support, bid coordination, or document production.
• Understanding of public procurement environment (Quebec market, SEAO) is a strong asset.
• Strong attention to detail and ability to deliver under tight deadlines.
• Ability to manage multiple proposals simultaneously and work with multidisciplinary teams.

Responsabilidades

• Produce the initial template and layout of proposals (Word, InDesign, PowerPoint) in accordance with visual identity.
• Review tender documents and extract the compliance matrix including required deliverables and deadlines.
• Format tables, figures, schedules, and organizational charts provided by technical teams.
• Perform compliance and consistency reviews (numbering, cross-references, language quality) before reviews.
• Prepare administrative documents and submission forms, assemble final versions for delivery.
• Maintain and enrich reusable content library in SharePoint.
• Track proposal production schedules and notify managers of timeline risks.
• Plan and lead proposal kick-off meetings with Quebec-based teams.

Conocimientos

Proposal coordination

Attention to detail

Time management

Remote collaboration

French language proficiency

Educación

Architecture

Landscape Architecture

Urban Planning

Civil Engineering

Geography

Graphic Design

Publishing/Editing

Communications

Business Administration

Herramientas

Word

PowerPoint

Excel

InDesign

Illustrator

Photoshop

SharePoint

Teams

Microsoft 365

QGIS

ArcGIS

Adobe Acrobat

Copilot / AI tools

Descripción del empleo

Job Description - Proposal Production Support Agent (26001432)

Proposal Production Support Agent - ( 26001432 )

Proposal Production Support Agent

Key Responsibilities

• Produce the initial template and layout of proposals (Word, InDesign, PowerPoint) in accordance with WSP visual identity and standards.
• Review tender documents and extract the compliance matrix, including required deliverables, evaluation criteria, forms, formatting requirements, page limits, and deadlines.
• Format tables, figures, schedules, and organizational charts provided by technical teams.
• Perform compliance and consistency reviews (numbering, cross-references, typographic consistency, French language quality) prior to review committees.
• Prepare administrative documents and submission forms, and assemble final versions for delivery through SEAO and other portals.
• Maintain and enrich the reusable content library (boilerplates, project sheets, résumés, images) in SharePoint.
• Track proposal production schedules and notify proposal managers of timeline risks.
• Plan and lead proposal kick-off and follow-up meetings with Quebec-based teams.

Desired Profile

• College diploma or university degree in one of the following disciplines, or any other relevant field:
  • Architecture
  • Landscape Architecture
  • Urban Planning and Urban Design
  • Mobility and Transportation
  • Civil Engineering
  • Geography and Land Use Planning
  • Graphic Design or Environmental Design
  • Communications
  • Publishing/Editing
  • Business Administration
• Education or experience in a planning-related discipline (architecture, landscape architecture, mobility, urban design) is considered a significant asset, as it facilitates understanding of technical content and proposal terminology.
• 3 to 5 years of experience in proposal support, bid coordination, technical editing, or document production, ideally in consulting engineering or professional services.
• Knowledge of the public procurement environment (a strong asset: Quebec market, SEAO, weighted evaluation grids).
• Strong attention to detail and ability to deliver under pressure and strict deadlines.
• Self-sufficiency, strong organizational skills, and ability to manage multiple proposals simultaneously.
• Strong interpersonal skills and ability to work remotely with multidisciplinary teams.

Technical Skills

• Advanced proficiency in Word (styles, templates, tables of contents), PowerPoint, and Excel.
• Advanced proficiency in InDesign; knowledge of Illustrator and Photoshop.
• Comfortable using SharePoint, Teams, and Microsoft 365 collaboration tools.
• Knowledge of mapping tools (QGIS, ArcGIS) and Adobe Acrobat is an asset.
• Ability to independently learn internal tools and templates.
• Comfortable using generative AI tools (Microsoft 365 Copilot or equivalent) to accelerate first drafts, summarize tender documents, support content rewriting, and perform language review.
• Ability to create effective prompts and critically validate AI-generated content, ensuring technical accuracy, alignment with WSP templates, and high-quality French language standards.
• Adherence to WSP internal guidelines regarding responsible AI use and client data confidentiality.

Success Indicators

• Number of proposals supported and production hours transferred to the GCC.
• 100% compliance with submission deadlines and requirements.
• Reduction in time spent by senior professionals on formatting and proposal assembly.
• Contribution to improving proposal win rates.

Special Conditions

• Schedule aligned with the Eastern Time Zone (Montreal).
• Peak workload periods during proposal submissions may require flexibility.
• Daily collaboration with teams in Montreal and other Quebec offices.