Project Administration Coordinator

WSP en Colombia; Bogotá ciudad; Presencial; COP 130.443.000 - 167.712.000; Jornada completa

Descripción de la vacante

WSP en Colombia is seeking a French-speaking Project Administration Coordinator to support a Montreal-based project. The role focuses on timesheet administration, invoicing, meeting coordination, and documentation management, with hours aligned to Eastern Time.

You will work closely with the project team, facilitate meetings in French, and ensure efficient project administration and timely stakeholder communications across the group.

Formación

• Fluent French proficiency, written and spoken.
• Strong administrative support and project coordination experience.
• Experience with timesheet administration, invoice preparation, and documentation management.
• Ability to prepare professional French meeting minutes and correspondence.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication.
• Ability to coordinate with multiple stakeholders and maintain relationships.
• Capable of multitasking in a fast-paced project environment.
• Based in Colombia and available to work ET hours for Montreal project.

Responsabilidades

• Administer and track project timesheets to ensure accuracy and timely submission.
• Prepare invoices and support related project administration activities.
• Prepare, distribute, and maintain meeting minutes in French.
• Attend and support project meetings conducted in French.
• Coordinate project documentation and maintain organized project records.
• Facilitate stakeholder communications and ensure timely information sharing.
• Provide administrative support to the project team to support project delivery.
• Assist with project coordination activities and follow up on action items as required.
• Ensure administrative processes are completed accurately and efficiently.

Conocimientos

Fluent French

Administrative support

Project coordination

Timesheet administration

Invoice preparation

Meeting minutes

Documentation management

Stakeholder communications

Organizational skills

Time management

Attention to detail

Independent worker

Descripción del empleo

The French-Speaking Project Administration Coordinator provides administrative and project coordination. The role is dedicated approximately 50% to a Montreal-based project and is responsible for timesheet administration, invoice preparation, meeting coordination, documentation management, and stakeholder communications. The successful candidate will work closely with the project team, support meetings conducted in French, and ensure the efficient execution of project administration activities while working Eastern Time hours.

Responsibilities

• Administer and track project timesheets to ensure accuracy and timely submission.
• Prepare invoices and support related project administration activities.
• Prepare, distribute, and maintain meeting minutes in French.
• Attend and support project meetings conducted in French.
• Coordinate project documentation and maintain organized project records.
• Facilitate stakeholder communications and ensure timely information sharing.
• Provide administrative support to the project team to support project delivery.
• Assist with project coordination activities and follow up on action items as required.
• Ensure administrative processes are completed accurately and efficiently.

Qualifications/Skills/Competencies

• Fluent French proficiency, both written and spoken.
• Strong administrative support and project coordination experience.
• Experience with timesheet administration, invoice preparation, and project documentation management.
• Ability to prepare professional meeting minutes and correspondence in French.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to coordinate with multiple stakeholders and maintain professional relationships.
• Strong problem-solving and multitasking abilities.
• Ability to work independently and collaboratively within project teams.
• Ability to manage priorities in a fast-paced project environment.
• Based in Colombia and available to work Eastern Time hours to support the Montreal project team.